JUNE 22, 2006

A meeting of the Building Committee of the Town of Fredonia was held on Thursday, June 22, 2006 at the Waubeka Firehouse meeting room, located at W4114 River St., with Chairman Lederer calling the meeting to order at 7:45 p.m. followed by the Pledge of Allegiance.  Committee Members Present:  Robert Lederer, Lance Leider, James Stemper and Deputy Clerk Margaret Rabuck.  This meeting was held in compliance with the Open Meeting Law – copies of the agenda were posted in at least three public places in the Town.

MINUTES:  Minutes of the April 25^th, May 18^th and May 25, 2006 meetings were sent to committee members in advance for their review.  MOTION Stemper to approve minutes of April 25, 2006 meeting as presented; second Leider; carried.  MOTION Leider to accept minutes of April 18, 2006 meeting as presented; second Stemper; carried.  MOTION Stemper to accept minutes of May 25, 2006 meeting as presented; second Leider; carried.

DISCUSSION WITH VILLAGE OF FREDONIA BUILDING COMMITTEE ON CONSTUCTION OF JOINT GOVERNMENTAL BUILDING TO SERVE TOWN AND VILLAGE:  Village of Fredonia Representatives appearing were Donald Dohrwardt, Supervisor 3^rd District and Village of Fredonia Building Committee Chairman along with Bruce Laabs Jr., Village of Fredonia Trustee.  Lederer states the differences of governmental laws between Town and Village Governments in that the Town must have approval of residents at a special Town Meeting prior to any construction.  Stemper states that costs are the biggest concern of the Town residents.  Dohrwardt advises that the building would contain a shared meeting room and definite office space along with records storage etc for each governmental unit.  Stemper wants assurances of a valid agreement between the Village and Town as to costs.  Lederer states costs should be based on square footage.  A buy out agreement must also be in place prior to any construction.  Lederer questions the fees for land on the proposed site and what would be the Town’s share.  Dohrwardt responds that the biggest expense was that of dismantling the old Maple Lawn School.  The Village of Fredonia’s future plan is that of building a structure which would house the Village Hall, Police and Fire Departments.  Dohrwardt further stated the advantage to the Town is that of having sewer and water hook-up as opposed to digging a well and septic system.  The costs of the hook-up would be proportioned when costs are received.  Paape questions liability and who would be paying.  Maintenance was another concern and who would be responsible for what.  The Village’s present plan is to incorporate an elevator in the proposed structure as there would be a second floor as well as a basement area.  Paape expressed concern over Village expansion and what effect it will have on the Township.  Lederer states there must be a buy-out procedure in place as to costs and longevity of agreement.  Village expects growth to be near or reach capacity in twenty-five to thirty years.  There wish is to control growth and fit building into logistics.  Richard Mueller suggests speaking to an outside analysts reference costs.  Paape states costs on square footage are needed so as to present same to the taxpayers of the Town of Fredonia.  Village may construct a more expensive building and our portion of approximately 2500 square feet may remain the same in costs.  Taxpayers are looking for cost savings.  The question of time line for construction arose and Dohrwardt replied early 2014 to build the entire unit.  An exact date cannot be pin pointed at this time.  Paape states to give the plan to an architect and get costs for construction minus an elevator at today’s rates.  Suggestion made as to rehabbing Firehouse building in Fredonia, Paape states no as it is a step backwards he further advises the Town should pursue other lots and requests a public meeting to inform the residents of the Town of Fredonia.  A sample of the Town’s plan minus an elevator was given to the Village of Fredonia requesting building costs, unit costs and split costs.  These figures are to be presented at the next meeting scheduled for Thursday, July 27, 2006.  Paape requests earlier meeting time.  Discussion followed and it was agreed to schedule the next meeting of the Building Committee on July 27, 2006 at 7:00 p.m.

 

ADJOURN:  MOTION Stemper to adjourn; second Leider; carried.  Meeting adjourned at 9:17 p.m.