May 15, 2007

Call to Order

Chairperson Tom Richart called the meeting to order at 1:01 PM. Comprehensive Planning Board members present were Cindy Bock, Al Kletti, Dan Becker and Bob Walerstein. Members absent include Kathy Geracie and Dan Herlache. Staff present were: Andrew Struck, Paul Roback and Tom Meaux, Ozaukee County; Ben McKay and Nancy Anderson, Southeastern Wisconsin Regional Planning Commission (SEWRPC). Guests present were Tim Kaul, Land Conservation Partnership of Ozaukee County; and Supervisor Niehaus.

Assurance that the Meeting was Properly Noticed

Chairperson Tom Richart asked staff if the meeting had been properly noticed and agenda posted. Andrew Struck noted that the meeting was properly noticed and agenda posted.

Adoption of Agenda

Approval of Minutes

Moved by Supervisor Walerstein and seconded by Supervisor Bock to approve the minutes for the March 20, 2007 Comprehensive Planning Board meeting. All members present voting aye, motion carried unanimously.

Presentation/Discussion: Land Conservation Partnership of Ozaukee County

Tim Kaul, President of the Land Conservation Partnership of Ozaukee County and fifth generation farmer in the Town of Grafton, provided background information on the Partnership, including mission, goals and a case statement developed by the Partnership. The Partnership’s primary role will be to educate residents and elected officials on preservation tools that have worked elsewhere in the country, such as the purchase of development rights and transfer of development rights. Sue Millin has been hired as the Partnership’s coordinator.

Al Kletti volunteered to meet with Tim Kaul to discuss these issues further.

Update/Discussion/Possible Action on the Multi-Jurisdictional Comprehensive Planning Process, WDOA Comprehensive Planning Grant and the Multi-jurisdictional Comprehensive Plan for Ozaukee County: 2035

Presentation, Review, Discussion and Possible Action on the Land Evaluation and Site Assessment (LESA) Analysis for the Agricultural Portion of the Preliminary Inventory and Element Chapters of the Agricultural, Natural and Cultural Resources Chapters (Chapters III and VII) of the Multi-Jurisdictional Comprehensive Plan for Ozaukee County: 2035

Andrew Struck reported that the LESA Technical Advisory Work Group, Agricultural and Natural Resources Work Group and CAC have reviewed the results of the LESA analysis and approved this analysis, including the criteria, weighting, and scaling used for the analysis. In addition, when Andrew and Ben McKay have met with local communities recently, they have presented the LESA Analysis. This analysis has been received very well by the local communities.

Nancy Anderson presented the LESA analysis, which followed the handout entitled “Ozaukee County LESA Analysis.” The CPB offered the following comments:

Update and Discussion on the Revised Meeting Schedule and Timelines for the Multi-jurisdictional Comprehensive Planning Process for Ozaukee County

Andrew Struck reported that a revised meeting schedule and timelines with track changes were included in the CPB packet. Andrew highlighted the changes.

Update and Discussion on the County Preparation of Local Government Comprehensive Plan Reports – Inventory Data

Andrew Struck reported that Nicole Sidoff has been compiling the text for the local municipal plans and Sameer Rana has been working on the GIS maps. The housing chapter has been finished and a chapter tailored to each community has been mailed. The economic development chapter has also been tailored to each community and will be mailed soon.

Al Kletti requested a copy of the Village of Grafton’s Housing and Economic Development Element Chapters. Al inquired how the CPB is going to relay comprehensive planning information to the full county board. Andrew Struck responded that the presentation of the inventory data to the full county board was an attempt to inform the full board of the data that has been compiled for the comprehensive planning process. When the plan is ready for adoption we will be able to show that the recommendations in the plan were the result of the goals and objectives that were developed based on the inventory data and public participation.

Update and Discussion on the Comprehensive Planning Citizen Advisory Committee (CAC) and various Element Work Groups (PPP, HEDCR, ANR, LUTU, and LESA Technical Advisory)

Next CAC Meeting Date – Tuesday, June 5, 2007 at 5:30 PM at the County Administration Center – Auditorium (121 W. Main St., Port Washington)

Andrew Struck noted that the minutes and brainstorming notes of the April 10, 2007 CAC meeting were included in the Board’s packet.

Update on the Agricultural and Natural Resources (ANR) Work Group

Andrew Struck reported that the ANR Work Group will be meeting tonight and will hear two presentations on water issues, specifically the Regional Water Supply Plan and the Regional Water Quality Management Plan Update for the Greater Milwaukee Watersheds. Andrew also noted that the brainstorming notes of the March 20, 2007 ANR Work Group meeting was included in the Board’s packet.

Update on the Land Use, Transportation and Utilities & Community Facilities (LUTU) Work Group

Andrew Struck reported that the LUTU Work Group will be meeting next on May 22, 2007. Andrew also noted that minutes of the past LUTU Work Group meeting were included in the Board’s packet.

Update, Discussion and Possible Action on Implementing the Comprehensive Planning Public Participation Plan (PPP) for Ozaukee County

Review, Discussion and Possible Action on the Amendment update to the approved Public Participation Plan (PPP) for the Multi-jurisdictional Comprehensive Plan for Ozaukee County: 2035

Tom Richart read through several sections of the addendum, including the second paragraph under item number seven on page three and items two, three and four under section ten on page four. The process for recommending a comprehensive plan to the County Board needs to be clarified. Does the Comprehensive Planning Board make a recommendation to the Environment and Land Use Committee and then they make the recommendation to the full County Board or does the Comprehensive Planning Board make the recommendation to the full County Board? Previously, the Smart Growth Committee had the authority to recommend the plan to the full County Board. Therefore, he noted that the Comprehensive Planning Board should have this same authority.

Andrew Struck commented that under the old committee structure, the Smart Growth Committee had the authority to recommend the comprehensive plan to the full County Board, except for issues specifically related to shoreland and floodplain zoning, which would be reviewed by the former Land Conservation and Zoning Committee prior to a recommendation to the full County Board through the Smart Growth Committee. The Smart Growth Committee was adopted by ordinance, but the ordinance was not updated during the County reorganization and incorporated into the Policies and Procedures manual. Staff will need to have further discussions with Tom Meaux and Dennis Kenealy to clarify the process for recommending a comprehensive plan to the County Board and clarifying the process that was established with the Smart Growth Committee ordinance.

Tom Richart commented that the intent of the original Smart Growth Committee and now the Comprehensive Planning Board was to have representatives from each of the comprehensive planning related County Board Committees, so that we did not have to run every element through its respective committee for a recommendation to the full County Board. For example, the transportation element would be reviewed by the Public Works Committee.

The Comprehensive Planning Board came to consensus in changing item number seven on page three to reflect item number four on page four. Also, the sentence that reads "Following necessary revisions, the Environment and Land Use Committee will forward a recommended plan to the County Board," should be removed from item number four on page four. It was further recommended that the original Smart Growth Committee ordinance be reviewed and updated accordingly with the Comprehensive Planning Board.

Tom Meaux commented that he would follow-up with Dennis Kenealy.

It was also mentioned that Appendix A needs to be updated with current e-mail addresses for Katie Smith and Nina Look.

Andrew Struck reported that a revised Addendum will be drafted for the next Comprehensive Planning Board meeting for review and approval.

Update and Discussion on the Participating Local Unit of Government’s Plan Commission Meetings/Design Workshops and Status of Progress on Local Comprehensive Plan documents

Andrew Struck reported that he and Ben McKay continue to meet with local elected officials and staff. These meetings should conclude at the end of June or early July.

Discussion on the County Fair Display and Space Rental

Andrew Struck reported that he was informed by the County Fair’s Administrative staff that previous vendors are solicited first for space in the Commercial Building at the County Fair. If there are some vendors that do not participate this year, there will be room for a comprehensive planning booth. We have been added to a waiting list for two booth spaces at the County Fair in the Commercial Building.

There was some discussion on the fees for booths and parking at the County Fair in the Commercial Building. Tom Meaux reported that there would not be a fee for a booth or parking at the County Fair in accordance with the Board’s request.

Discussion on the Intergovernmental Cooperation Workshop

Andrew Struck reported that when he and Ben McKay have meet with local elected officials and staff, there was not a lot of interest in a day time workshop because many of the elected officials and plan commission members have day-time jobs and would be unable to attend. There is a fifth Monday, Tuesday and Wednesday in October, which means that there are probably no local municipal meetings scheduled on those days. Staff is planning to hold this workshop on Tuesday October 30^th and is currently soliciting presenters.

Due to having to cut back from a full day workshop to a nighttime workshop, there was not enough time to cover all of the agenda items. Staff will plan a separate implementation workshop that will be conducted in late 2007 or early 2008.

Discussion on the upcoming Comprehensive Planning Countywide Informational Meetings

Andrew Struck reported that these will be conducted in early 2008.

Public Comment and Written Communications

There were no written communications and no public comment.

Update on Planning News and Educational and Outreach Resources

Paul Roback and Andrew Struck discussed materials included in the CPB mailing packet, including the age demographic fact sheet, the Farm Fresh Atlas, the American Farmland Trust Fact Sheet, Washington County Farmland and Open Space Preservation Tools and the 2007 Wisconsin Department of Administration comprehensive planning grant announcements.

County Board Report/ LOGIN Report / CAC Report / Community Email Updates

The CPB requested that the County Board be informed of the approval of the LESA Analysis. The CPB also requested that the Age Fact Sheet be distributed to the full County Board.

Any Other Business as Authorized by Law

There was nothing reported.

Next Meeting Dates – TUESDAY, JULY 24, 2007

Adjournment

A motion was made by Cindy Bock and seconded by Bob Walerstein to adjourn the meeting. All members present voting aye, the motion carried unanimously. Meeting adjourned at 3:26 PM.

Table of Contents

Call to Order

Chairperson Tom Richart called the meeting to order at 1:09 PM. Comprehensive Planning Board members present were Cindy Bock, Dan Becker and Bob Walerstein. Members absent include Kathy Geracie, Dan Herlache and Al Kletti. Staff present were Andrew Struck, Paul Roback, Nicole Sidoff, Sameer Rana and Tom Meaux, Ozaukee County; Ben McKay and Nancy Anderson, Southeastern Wisconsin Regional Planning Commission (SEWRPC).

Assurance that the Meeting was Properly Noticed

Chairperson Tom Richart asked staff if the meeting had been properly noticed and agenda posted. Andrew Struck noted that the meeting was properly noticed and agenda posted.

Adoption of Agenda

Moved by Supervisor Bock and seconded by Supervisor Walerstein to adopt the agenda as printed. All members present voting aye, motion carried unanimously.

Approval of Minutes

Update/Discussion/Possible Action on the Multi-Jurisdictional Comprehensive Planning Process, WDOA Grant and the Multi-jurisdictional Comprehensive Plan for Ozaukee County: 2035

Andrew Struck noted that the "brainstorming" notes from both the HEDCR Work Group and the CAC have been included in the packet for reference in discussing the goals, objectives, policies and programs in the Chapter. The Board or Staff made the following comments:

Supervisor Bock requested that Table XII-12 on page 11a be expanded to include information on the historic TIFs that were retired and when they were paid off. She noted that it was important to get a sense of not only the acres in the TIF, but also the dollars expended and when ultimately the TIF was closed.

Supervisor Bock requested that age demographic information be included for other age cohorts (e.g. age 55 and up). More businesses are offering early retirement packages.

Supervisor Bock requested additional information on seasonal residents - those that leave the County for warmer climates in the winter.

Supervisor Becker requested that a table be created comparing the number and types of businesses in Ozaukee County to similar counties in the State and/or Region.

Chairman Tom Richart requested that Agriculture and Dairy Farming be included as a desired business on page 18

Supervisor Bock requested that niche franchise businesses, especially restaurants, be included as desired businesses

Supervisor Becker requested that "residential development" be removed as a separate bullet and be added to the construction industry bullet.

Supervisor Bock requested to add housing developers to partner with government to develop housing for the aging population as a desired business

Supervisor Bock would like to add short commute times to employment as a business strength and high land cost as a business weakness.

Supervisor Richart requested that on page 22 that a program to distribute business retention survey to businesses should also focus on housing options.

Supervisor Bock requested on page 23, the third program should also list actual physical places in Ozaukee County to distribute educational materials. This includes Seek, Manpower and the Workforce Development Center at MATC.

Andrew Struck reported that the 4^th objective on page 25 will be tied to the land use map. This can not be done until all of the local communities send their information to us.

Supervisor Bock requested that on page 26 to include information to encourage local governments to require developers to construct multi-tenant buildings that can have flexible floor plans for adaptive reuse.

Supervisor Richart requested that the third policy on page 26 be changed to "review funding levels of OCEDC" and that the third policy should be to "encourage all levels of government and local economic development groups to partner with OCEDC."

Supervisor Richart requested that similar language as the second program on page 27 be developed in the introductory paragraph on page 19.

Update and Discussion on the Revised Meeting Schedule for the Multi-jurisdictional Comprehensive Planning Process for Ozaukee County

Andrew Struck reported that a revised meeting schedule was included in the CPB packet. The revised meeting schedule is to accommodate additional meetings of several of the element work groups. Andrew also referenced two other tables in the CPB packet, namely, the table entitled, Ozaukee County Comprehensive Plan Element Review Schedule and Ozaukee County and Participating Local Government Comprehensive Plans Element Preparation and Review Schedule. Andrew briefly described these two tables and the proposed dates.

Update and Discussion on the Preparation of Local Government Comprehensive Plan Reports

Andrew Struck reported that Nicole Sidoff has finished "customizing" the inventory portions of the housing element chapter for each participating local government, and is planning on running a statistical analysis on LESA for a school class project. Andrew mentioned that this statistical analysis will be very helpful to the Comprehensive Plan and in reviewing the LESA analysis.

Update and Discussion on the Comprehensive Planning Citizen Advisory Committee (CAC) and various Element Work Groups (PPP, HEDCR, ANR, LUTU, and LESA Technical Advisory)

Andrew Struck noted that the minutes of the January 9 and February 6, 2007 CAC meetings were included in the Board’s packet.

Update on the Housing, Economic Development and Cultural Resources (HEDCR) Work Group

Andrew Struck reported that the work group has completed their review of the Cultural Resources portion of the Agricultural, Natural and Cultural Resources element chapter. Evaluations and thank you letters have been sent to these members. This work group has sunset.

Update on the Land Evaluation and Site Assessment (LESA) Technical Advisory Work Group

Andrew Struck reported that this work group has forwarded their recommendations to the ANR Work Group for consideration and discussion. Evaluations and thank you letters have been sent to these members. The work group has sunset.

Update on the Agricultural and Natural Resources (ANR) Work Group

Andrew Struck reported that this work group will meet tonight. Staff are actively trying to get more farmers involved on this work group. Staff have mailed letters to each of the members of the LESA Technical Advisory Work Group with farming background again to ask for their assistance on the ANR Work Group. Staff have also made several personal contacts and have requested for any suggestions or contacts on farmers willing to participate. Andrew referenced the work group member listing included in the CPB packet, which has the most recent list of members for each of the element work groups including the LESA Technical Advisory Work Group.

Update on the Land Use, Transportation and Utilities & Community Facilities (LUTU) Work Group

Andrew Struck reported that staff has sent introductory letters to all the potential members requesting their involvement on the work group and participation at the first meeting on April 3, 2007.

Update, Discussion and Possible Action on Implementing the Comprehensive Planning Public Participation Plan (PPP) for Ozaukee County

Discussion and Possible Action on updating the Public Participation Plan (PPP) for Ozaukee County

Andrew Struck reported that staff have reviewed the adopted PPP (adopted December 2004) and have found several necessary updates in the document due to changes (since adoption) in the Ozaukee County committee structures, revised timelines and changes to committee memberships (e.g. Comprehensive Planning Board vs. Smart Growth Committee). Andrew noted that most of the items that need updating in the adopted PPP are house-keeping items to keep the PPP current and up-to-date. The CPB members discussed the proposed updates.

Motion made by Supervisor Walerstein and seconded by Supervisor Becker to have staff revise and update the PPP as needed and bring back to the Comprehensive Planning Board for review and approval. All members present voting aye, the motion carried unanimously.

Andrew Struck referenced the table included in the CPB packet entitled, Ozaukee County Multi-jurisdictional Comprehensive Plan Information Received from Participating Local Governments. Andrew reported that the City of Mequon still needs to complete several initial items and a few of the other communities are in the process of finalizing this information for their local Issues and Opportunities chapter. Staff have been working with local communities when we are requested to assist. Overall, local communities seem to be positive and pleased with the Multi-jurisdictional Comprehensive Planning process.

Discussion and Possible Action on the County Fair Display and Space Rental

Andrew Struck reported that the CPB and CAC have both requested a larger presence at the Ozaukee County Fair in 2007 for only Comprehensive Planning. Andrew reviewed that the display space utilized at the 2006 County Fair was one-third of a two booth space for PRLM and County Tourism. Andrew researched that a larger booth, similar to the Ozaukee Master Gardeners, would cost around $500 to rent. Andrew noted that there was no money placed in the 2007 budget for this item as space has been shared in the past. Another challenge is to provide enough "staff" to work the booth throughout the Fair. Without staff at the booth, most fair participants have not looked at the information in any detail. Some CAC members have indicated that they are willing to work the booth for the 2007 County Fair. Another cost, new this year, was the increase in on-site parking passes for staffing the booth. Andrew also noted that it may be difficult to get reservations for "new" space in the Commercial Building because previous vendors are solicited for renting the space first. Andrew noted that to his knowledge the Commercial Building is always filled, so it may be difficult to obtain "new" space.

Supervisor Bock commented that Supervisors receive parking passes to the Fair. She suggested that Supervisors that do not attend the Fair should turn their passes over to staff to utilize in order to reduce costs for the rental and parking.

Supervisor Becker questioned why the County is charged a fee to rent a booth or to park at the Fair. Tom Meaux said that he would look into this matter and report back to the CPB with a solution on the costs and space for the Comprehensive Planning display.

Motion made by Supervisor Becker and seconded by Supervisor Bock to have a large, two-stall booth for the comprehensive planning display only at the 2007 Ozaukee County Fair with the costs negotiated by Mr. Meaux. All members present voting aye, the motion carried unanimously.

Discussion on the upcoming Comprehensive Planning Countywide Informational Meetings

Andrew Struck reported that these meetings will occur in January 2008 at four locations around the County similar to the Kickoff meetings; however, these meeting will summarize the draft Comprehensive Plan.

Discussion on the Intergovernmental Cooperation Workshop

Andrew Struck reported that staff was working on developing a one-day workshop for local government officials on October 12, 2007. Topics covered may include boundary agreements, extraterritorial plat review and zoning, planning areas, shared services and purchase and transfer of development rights. Staff are hoping to bring in "experts" to discuss these topical areas and then have local community presenters discuss a local example.

Public Comment and Written Communications

There were no written communications and no public comment.

Update on Planning News and Educational and Outreach Resources

Farmland Preservation workshop at UW-Washington County on March 28th at 7 PM

Clean Rivers, Clean Lakes Conference on April 24^th

Articles included in the CPB packet

County Board Report/ LOGIN Report / CAC Report / Community Email Updates

Include in the County Board report that the CPB approved the Housing Element (IX) and Economic Development Element (XII) Chapters. Andrew Struck reported that an E-Newsletter was sent out on March 13^th to the Comprehensive Planning Board, Citizen Advisory Committee, Element Work Group members, local elected officials and interested citizens.

Any Other Business as Authorized by Law

Andrew Struck reported that the Land Conservation Partnership would like to present at the next meeting. The Board agreed to allow them a 10-15 minutes presentation.

Adjournment

Meeting adjourned at 3:18 PM.