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The Safety Committee met on April 19, 2005 at 10 AM at the Administration Center.

Gerard Behlen, Laurie Blattner, Kathy Everix, Mary Fitzgerald, Carolyn Godersky,

John Kuhnmuench, William Stolte and Ron Pritzlaff

1. Department Safety Policies. Alpha Terra Science continues to develop safety compliance programs for the Highway and Parks departments. Safety issues raised by U.S Marshals at the Justice Center are in the Marshal’s report which is on the website. The Justice Center’s Safety policy was approved and training is planned. The County is in process of obtaining quotes for a variety of security equipment in connection with the Marshall’s report. Safety training videos with free access to the County can be obtained at www.wisconsincountymutual.org. John Kuhnmuench attended a portion of the Highway Department’s week long annual safety training meeting and made a safety presentation. Safety is strongly emphasized at Highway as the construction industry is most susceptible to employee injuries. The County is becoming more proactive on safety issues of loss prevention and loss control. John Kuhnmuench reminded Departments again that safety incident reports are to be forwarded to Human Resources. Additionally, all return to work reports should come directly to Human Resources (HIPPA requirement), including industrial and contagious type issues.

2. Development of Safety Manual and Training. The draft Safety/Security Manual was briefly discussed, including implementation and training of employees.

3. Administration Building – After Hours Access. The majority of incidents appear to occur on the 3^rd and 4^th floors of the building. After an incident occurs, review should analyze emerging patterns and include: How did it happen and could we have performed better, if so, how? Discussion centered on more controlled access, reviewing ways to control movement in the building, including gates, security doors, closing off sections, and security presence. A security "buzzer" to either the County Clerk’s office or the Sheriff’s Department might improve security in the Treasurer’s Office.

4. Other comments/Suggestions.

The week of April 25 is Tornado week and a drill is scheduled.

As part of the Wellness Program, ergonomic training was underway. The

committee continues to look for wellness topics.

There was additional discussion of security at the Justice Center including

reconfiguration of the entrance for a magnetometer, visitor peaks and valleys,

limited security access and the addition of more cameras.

There being no further discussion, the committee adjourned at 11:10 AM.

Respectfully submitted,

Ron Pritzlaff, Secretary

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Gerard Behlen, Mary DeLuca, Kathy Everix, Mary Fitzgerald, Ann Flierl, Carolyn Godersky, John Kuhnmuench, Scott Palubiski, William Stolte, Ron Pritzlaff and Mary Lou Mueller (visitor)

1. Workplace Violence Policy. The proposed Workplace Violence Policy was discussed and approved unanimously by the Safety Committee.

2. Weapons Policy. The draft Weapons Policy will be circulated further to the Sheriff’s Department and to the District Attorney’s office for comment. The Safety Committee will review comments and then determine appropriate action.

3. Department Safety Policies. In January, John Kuhnmuench attended the LaSata Care Center Safety Committee Meeting and distributed their Resident and Employee Incident summaries as an example of how others report and review data. For the County in general, OSHA incident reports are available in the Human Resources Department. Ozaukee County has retained a Safety Consultant to perform an audit, including proper training, use of safety equipment etc. at both the Parks and Highway Departments. Further safety analysis is underway at LaSata.

4. Bio-Hazard (Sharp’s) Containers. The Committee discussed the type of containers needed and follow up needed with Bob Posley, Purchasing Agent.

5. Development of Safety Manual. The Clerk of Courts office prepared a Safety Manual for the Justice Center that will be distributed to the Committee. In addition, John Kuhnmuench will follow up on the status of the Marshall’s Review of Security at the Justice Center. Further discussion and development of the Safety Manual was tabled to the next meeting.

6. Other Comments/Suggestions. Ann Flierl noted that the study on the Speed Limit on County LL at the Justice Center had location flaws. Other issues such as a passing lane, etc are being addressed.

Members of the Committee (Mary DeLuca, Carolyn Godersky and Ron Pritzlaff) will finalize the County’s AED policy.

Gerard Behlen reported a citizen complaint on handicap access to the Administration building. It was noted that the city will not allow additional handicap parking and there was further discussion on the possibility of relocating existing handicap street parking. Gerard pointed out the problems of slush and water gathering in the area, as well as the need to explore regulations of pitch, slope and grade prior to making final recommendations.

Bill Stolte identified the need to incorporate handicap evacuation procedures and will draft revisions to the existing policy. He encouraged suggestions from the Committee.

Bill Stolte advised the Committee of a new course on Community Emergency Response Team Concept. This training would identify hazards in the work place, provide basic first aid information, search and rescue hazards, use of fire extinguishers, etc. All training and materials are funded through Homeland Security.

Scott Palubiski reported that the drainage issue for the Radio Room at the Justice Center is on the Highway Department’s agenda.

Seeking input from employees, John Kuhnmuench asked for ideas/suggestions for the annual Christmas party.

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Port Washington, WI

January 19, 2005

The Safety Committee met on January 19, 2005 at 1:30 pm in room 240 at the Justice Center.

Gerard Behlen, Mary DeLuca, Mary Fitzgerald, Carolyn Godersky, Rosie Kraus, John Kuhnmuench, Scott Palubski and Ron Pritzlaff

1. Speed Limit on County LL. The Ozaukee County Sheriff’s Department conducted a speed survey on Cth LL between Sth 32 and Sth 33. A total of seven surveys were conducted in this area between January 3^rd and January 8^th, 2005. A total of 313 cars were tracked with the average speed being 43mph. The 85^th percentile speed is 48mph. The configuration of the subdivisions, the demographics, and the amount and position of the accesses determines the necessity of speed changes. The summary findings were that lowering the speed limit at this time would be a reaction without having hard data. Further follow up would come at a later date as concerns become more apparent. The Traffic Safety Committee voted unanimously to support this recommendation.

2. Workplace Violence Policy. A draft policy on workplace violence is in preparation. John Kuhnmuench will distribute the draft for review at the next Safety Committee meeting.

3. Department Safety Policies. Ozaukee County has retained a Safety Consultant to perform an audit, including proper training, use of safety equipment etc. of the Parks Department. Further safety analysis is underway at Lasata.

4. Bio-Hazard (Sharp’s) Containers. John Kuhnmuench will check on the purchase of appropriate containers with the county’s Purchasing Agent.

5. Other Comments/Suggestions. The Safety Committee encourages employees to forward suggestions on topics of safety to the committee. John Kuhnmuench will ask Department Heads to encourage employees to forward safety issues. It was noted that Public Health and Maintenance departments review critical safety issues on a regular basis.

In a discussion on the need to repair building drainage outside the radio room at the Justice Center, Scott Palubiski reported that the Highway Department does not have the equipment to repair the problem. They are looking into a temporary fix until the frost is out of the ground.

Gerard Behlen reported that the fire alarm in the Jail has reduced decibels with maintenance looking further into jail/building codes.

In a discussion on hearing loss and the use of appropriate protective gear, John Kuhnmuench will follow up with the Sheriff and Highway departments.

With approval from their supervisor, employees are welcome to attend meetings of the Safety Committee.

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Mary DeLuca, Mary Fitzgerald, Carolyn Godersy, John Kuhnmuench, William Stolte, and Ron Pritzlaff

1. Speed Limit on County LL. Anne Flierl and John Kuhnmuench presented the Safety Committee’s recommendation to the Highway Committee to lower the speed limit from 45 mph to 35 mph at the Justice Center. The Highway Committee plans to do a time study on volume and speed and will also look into the possibility of adding a passing lane.

2. Workplace Violence Policy. The Courthouse Security Committee met and agreed to adopt the Washington County Security Manual. They will recommend adoption at their next meeting and design a training program for staff at the Justice Center. John Kuhnmuench will distribute the proposed policy, which stipulates the premise that employees should be able to work in a violence free workplace at the next meeting.

3. Department Safety Policies. The Human Resources Committee approved retaining consultant Alpha Terra to update county safety policies and also study the Parks Department safety policies. Our Workers Compensation claims for 2004 are estimated at $574,000, the highest ever. There is definitely a need for the County to become more pro-active on Safety. For example, LaSata’s claims are twice the national average for injuries with 40% of the claims being from sprains from manual handling of patients.

4. Bio-Hazard (Sharp’s) Containers. Public Health and Maintenance

Departments continue their follow-up.

5. Other Comments/Suggestions. In response to a question, Bill Stolte noted again that no progress has been made resealing outside building drainage at the radio room. Scott Palubiski will check status with Bob Dreblow.

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The Safety Committee met on August 17, 2004 at 10 am in room 218 at the Administration Building.

Gerard Behlen, Mary DeLuca, Mary Fitzgerald, Ann Flierl, Carolyn Godersky,

William Stolte, John Kuhnmuench, Ron Pritzlaff

1. Defibrillator (AED) Training. St. Mary’s Ozaukee Hospital will provide training to approximately 30 employees on September 8 in the Auditorium at the Administration Center. Training time is approximately 4 hours and will include training for both AED and CPR.

2. Air Quality at Justice Center. Employees in the Child Support Office have completed the air quality survey provided by Dan Ziegler. The problem appears to be localized in one area of the building. Completed questionnaires are being analyzed by the Public Health Department to see what problems, if any, remain. Part of the resolution was to bring more fresh air into the building on a 24 hour basis. Also being looked into are emissions from the surrounding area.

3. Administration Center Parking Lot Condition. The parking lot on the South side of the building has been repaved.

4. Tornado and Fire Drills. Additional warning horns and communication media have been installed at the Administration Building. A question was asked as to whether the new systems have been tested during work hours to confirm the system works in all areas of the building, with the suggestion that a drill be held during fire prevention week. Staff from Public Health questioned their exit procedure and asked whether there was a better way to exit the building.

5. Additional Topics. There was discussion on the need for additional safety training for employees, especially for new employees and Parks, Highway and Seasonal employees. Disposal of retractable syringes and insulin injections was addressed with the suggestion of installing disposal devices in restrooms used by employees, visitors and jurors. It was stated that there is a need to review the speed limit on Hwy 32 when exiting the Justice Center, northbound. and that the speed may be too high. It was further noted that any change in speed would require the Highway Safety Commission making the recommendation. Review of an incident on the 4^th floor at the Administration building may suggest looking into installing shatterproof glass in the reception area. On a similar security note, Ken Brown should contact Gerard Behlen if there is a consensus to relocate the "panic-button".

There being no further business, the Committee adjourned at 11:10 am.

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Port Washington, WI

July 21, 2004

The Safety Committee met on July 21, 2004 at 1:30 pm in room 240 at the Justice Center.

Gerard Behlen, Mary DeLuca, Mary Fitzgerald, Carolyn Godersky,

Cheryl Isacson, Ron Pritzlaff, Ann Flierl, and Jack Morrison

1. Defibrillator (AED) Training. The sub committee of Kathleen Bleau, Mary DeLuca, and Carolyn Godersky have completed their efforts in developing an AED usage policy, including post-incident protocol. This has been forwarded to John Kuhnmuench for his review and completion of areas still in question. Gerard mentioned he checked with a representative of the manufacturer and found that the mouthpiece of the AED is latex free however, it is not marked as such. Training dates and times have yet to be confirmed.

2. Air Quality at Justice Center. Gerard Behlen reported that the county has received costly bids to clean the air ducts at the Justice Center. Air flow has been adjusted and Ann Flierl reported there was a marked difference in the air quality since this took place. Dan Ziegler provided a questionnaire for employees in the Child Support Office to complete when they are experiencing illness in the building. These surveys will be submitted and tracked to see if a determination of what is causing the poor air quality can be made. To date, Gerard does not know if any surveys have been turned in.

3. Administration Center Parking Lot Condition. Gerard reported that the Highway Department has been contacted to repair the depression/settlement in the South parking lot. As this has already caused an injury to an employee the committee felt strongly that this is something that should be repaired expeditiously.

4. Tornado and Fire Drills. Gerard mentioned that the exit strategies discussed in the committee’s meeting last month were reviewed and the following reported:

There was further discussion on the fire/tornado drills at the Justice Center. Ann Flierl mentioned that her department is new to the building and is unaware of how to exit the building in an emergency. Mary Fitzgerald will check to see if she has protocols for exiting the Justice Center and get them to Ann.

Gerard mentioned that Peter Waldkirch had concerns about departments in the Administration Center wanting push button locks for their doors. Peter sees this as a problem if there is a fire.

There being no further business, the Committee adjourned at 2:10 p.m.

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June 15, 2004

The Safety Committee met at 10 am in room 218 at the Administration Center.

Gerard Behlen, Mary DeLuca, Mary Fitzgerald, Carolyn Godersky,

Cheryl Isacson, John Kuhnmuench, Ron Pritzlaff, Scott Vesely

1. Defibrillator (AED) Training. St. Mary’s Ozaukee hospital will provide training, most likely in our Auditorium. Training time is estimated at 2 to 3 hours for approximately 30 employees. Human Resources will survey the trainees to select a specific Tuesday in July. The sub committee of Kathleen Bleau, Mary DeLuca, and Carolyn Godersky continue in their efforts to develop usage policy, including post-incident protocol. It was also mentioned that the mouthpiece of the AED should be latex free. Gerard will check manufacturer’s specifications.

2. Air Quality at Justice Center. Dan Ziegler has provided a questionnaire for employees in the Child Support Office to complete for the Justice Center. John Kuhnmuench stated that the County would study all possibilities in an attempt to determine the cause(s) of the problem, which appears to be localized in one area of the building. Those investigations continue.

3. Administration Center Parking Lot Condition. It was noted that a recent injury was caused by a depression/settlement in the South parking lot. Maintenance plans to patch this area as soon as possible and budget repaving for next year.

4. Tornado and Fire Drills. It appears that some employees are considering drills, especially tornado drills, optional. That viewpoint needs to be corrected as drills are not optional and they provide necessary training value. Cheryl Isacson suggested that there is a need to reiterate that when conditions appear unsafe, employees are to immediately seek shelter and not wait to be told. Improvements to the warning systems have taken place at the Administration Center with installation of additional horns and communication media. Scott Vesely joined the meeting bringing to the Committees attention the following items:

John Kuhnmuench and Gerard Behlen agreed to meet immediately after the meeting to investigate the obstacles described by Scott and report back.

There was further discussion on the "smoke incident" in April. It was suggested that supervisors should first get the people out, and then investigate the source. Communication protocol was restated to first contact Joe Hicks or Gerard Behlen by telephone and in their absence, contact Mary Sampont in Facilities Management who can locate them by radio contact.

There being no further business, the Committee adjourned at 10:45 am.

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March 17, 2004

Gerard Behlen, Mary DeLuca, Mary Fitzgerald, Carolyn Godersky, Nick Holzer, Cheryl Isacson, John Kuhnmuench, Dean Roberts, William Stolte, and Ron Pritzlaff (Secretary).

Defibrillator Update. Funds have been approved to process the purchase order. Gerard Behlen confirming order with Bob Possley. Arrival of equipment anticipated in one month. Need to identify the Who, Where, When and How for training. Nick Holzer noted that defibrillator training in the Sheriff’s department is in the form of a training manual, a video and "hands-on" experience. Also, need to assure training materials comes with equipment or has been ordered. Training options were reviewed with Dean Roberts and Mary DeLuca agreeing to explore options. CPR training is not required to operate equipment.

Defibrillator would be mounted in a closed box. Need to develop protocol, signage and calling 911. Need to explore an alarm to dispatch when equpment is pulled. Facilities Management would perform maintenance, notably checking batteries.

ID Badge Update. "Chips" to attach to ID badge are being issued. Locks

Change on April 1, or shortly thereafter. Old entrance keys need to be collected and turned in to Maintenance.

Air Quality. Gerard Behlen reported that Johnson Controls has run a

battery of tests in the Office of Child Support for 28 hours. They will return next week to run further tests and will also check within ductwork, air flow, CO, CO2, temperature, humidity. Gerard’s staff checked outside dampers.

Fumes Event. There was a recent strong electrical smell in the hallways of the Administration building. No fire alarm was set-off. Upon investigation, it was determined that the cause was an air handling motor – single phasing. Temporary "power outs" and short blips are most likely cause of motor failure. Although there may not be afire, fumes can be toxic. Several employees experienced extreme discomfort from the fumes and there was general concern for those with asthma, visitors with small children, pregnant women, and a general lack of direct communication during this event.

Communication protocol needs to be reviewed to improve coordination of effort as well as reviewing this subject with all Departments. Employees are advised that their safety is paramount and to call maintenance immediately when fumes are discovered. Maintenance should quickly communicate to employees by calling dispatch if necessary as they have access to the speaker system in the Administration building. Emergency Management would also like to be notified when alarms are pulled, to assist in evacuation or whatever.

A suggestion was made for Departments to perform an inventory of safety/training videos for general sharing with others.

In response to a question, (OSHA) Incidence Reports are still required and should be forwarded to Human Resources.

A suggestion was made for the County to offer CPR training to employees.

John Kuhnmuench offered that he has reminded Department Heads of County policy on Personal Use of County Property.

The topic of general office safety training to accommodate employee requests was discussed including ergonomic presentation’s, such as for keyboarding.

The meeting adjourned at 2:45 pm

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Port Washington, WI

February 17, 2004

Deb Bartlett, Gerard Behlen, Mary DeLuca, Mary Fitzgerald, Carolyn Godersky, Robert Haupt, Cheryl Isacson, John Kuhnmuench, Dean Roberts, William Stolte

Mary DeLuca introduced new Public Health Nurse, Deb Bartlett, who also has a background in Safety.

There being no further business the Safety Committee adjourned at 11 AM.

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Port Washington, WI

January 21, 2004

• Gerard Behlen
• Mary DeLuca
• Mary Fitzgerald
• Carolyn Godersky
• Cheryl Isacson
• John Kuhnmuench
• Dean Roberts
• William Stolte

Defibrillator Update. Transfer of funds is in process for purchase. Purchasing and delivery should be quick thereafter. Equipment installation needs to be visible and centrally located. Locations under consideration include near the Clerk of Courts Office at the Justice Center and near Public Health in the Administration building.

Badge System Update. Wiring and the computer have been installed. There is a minor problem with compatibility which should be resolved soon. Need to request a completion date.

Smoking Area Designation. Due to an error in the meeting minutes, there was confusion in the designated smoking area at the Administration Center. The corrected minutes read: The south west entrance to the Administration Center has been designated as a NON-SMOKING area.

Air Quality at the Justice Center. The following activities were noted: a) Child Support area added a defuser, serviced the condensate pan and changed filters. Johnson Controls has checked the air and found it meets standards. Need to contact Johnson Controls to have further monitoring of air quality. b) Clerk of Courts and Child Support area being further checked for air quality with the humidifier, in both off and on status. Researching County purchase of equipment, such as a moisture meter.

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