Eastern Shores Library System Board of Trustees Meeting

Eastern Shores Library System Office

Monday, July 23, 2007 Called to Order: 4:30 p.m. Adjourned: 5:45 p.m.

Present: Marilyn Toepel, presiding; Carol Baumann, Linda Bosman, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Nancy Lewis, Bill Niehaus, Sharon Nieman-Koebert, Rob Nuernberg, Pat Premo, Sherry Speth, Warren Stumpe, and Joann Wiesner. Also present: David Weinhold, Director; Connie Acker, TAC Advisor; Paul Onufrak, Automation Librarian; Alison Ross, Cataloger; and Paula Siefert, Recording Secretary designate.

1. Called to Order: At 4:30 p.m. a quorum was present so Toepel called the meeting to order. The meeting was posted on July 18, 2007 in compliance with the open meeting law.

2. Approval of Minutes: Jens moved, seconded by Baumann to approve the June 26, 2007 Minutes. Motion carried by voice vote.

3. Expenditures and Financial Report: Jens reviewed the current expenditures of July 12 and July 23, 2007, and moved for their approval. Seconded by Baumann, motion carried by voice vote. Trustees received the Financial Report for the six months ended June 30, 2007. Jens reviewed the financial report.

4. Public Comment and Correspondence:

a. Trustees received a letter from the Mead Public Library Director concerning legislation to allow a county to tax the whole county for selected shared library services.

b. A letter from the Department of Public Instruction was received informing the board that the 2008 Technology Plan has been approved.

c. Trustees received a letter from the W.J. Niederkorn Library Board President and Director, concerning the county wide tax issues.

d. Trustees received from Warren Stumpe "Facts on the ESLS/OCLC Proposal Re a County Library Tax." The document explained Mr. Stumpe’s rationale for the proposal to impose a county-wide property tax.

5. Committee Reports:

a. Technical Advisory Report: Acker reported on the July 17, 2007 TAC meeting.

b. Personnel Committee: Chair, Karlman, reported that the evaluations of the director by staff have been collected. The committee will meet to review all evaluations.

c. Contract Committee: Chair, Bosman, reported that the committee met and began reviewing the Resource Library Contract.

6. Opening of Delivery Vehicle Bids:

Weinhold opened the three bids received. Bidding companies were: Markwardt Sales & Service, Sheboygan; L&S Trucks, Appleton, and Milwaukee Truck Sales, Milwaukee. The Contracts Committee will review the bids with the assistance of the Sheboygan County purchasing Agent and the Sheboygan County Highway Department.

7. County Library Service Reimbursement and Bookmobile Service Appropriation Request:

Jens moved to send the Appropriation requests to the appropriate counties. Seconded by Baumann, motion carried by voice vote.

8. Approval of Library System Expenditures:

Nuernberg further explained the email discussion that was distributed. Trustees discussed the current process. It was determined that the current process of receiving current expenditures for review and approval will continue.

9. Legislative Report:

Trustees received

Assembly Republican Budget amendments from Paul Nelson.

JS Online Editorial: Close the book on this

JS Online: New Library Funding Proposed

10. System Staff Report:

a. Special Needs services and Publicity report from Sue Potter were received.

b. Youth Services - no report

c. Automation, Internet, EasiCat - Onufrak distributed library to library lending and database statistics. Also distributed were Collections Borrowed/Lent reports.

5:25 Jens and Baumann left

d. Cataloging Service: Cataloger, Ross, reviewed the statistical report.

e. Bookmobile report and statistics from Connie Meyer were received.

11. Adjourn: At 5:45 p.m. Stumpe moved to adjourn, seconded by Lewis, motion carried by voice vote.

Present: Marilyn Toepel, presiding: Carol Baumann, Linda Bosman, Sara Filemyr, Howard Hoppe, Bill Jens, Sharon Nieman-Koebert, Nancy Lewis, Rob Nuernberg, Pat Premo, Sherry Speth, Warren Stumpe, and Joann Wiesner. Absent: Sue Karlman and Bill Niehaus. Also Present: David Weinhold, Director; Connie Acker, TAC Advisor; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Toepel called the meeting to order. The meeting was posted with both counties on April 18, 2007 according to the open meeting law.

2. Approval of Minutes: Jens moved, seconded by Baumann to approve the March 26, 2007 Minutes. Motion carried by voice vote.

3. Approval of Expenditures and Financial Report: Jens reviewed the current expenditures of March 27 to April 23, 2007 and moved for their approval. Seconded by Wiesner, motion carried by voice vote. Jens reviewed the Financial Statement for the three months ended March 31, 2007 and moved for approval. Seconded by Lewis motion, carried by voice vote.

4. Public Comment and Correspondence: None

5. Committee Reports:

a. Technical Advisory Committee: Acker reviewed the items discussed at the April 17 SLAC meeting and the Greener Pastures Rural Library Sustainability Project.

b. Personnel Committee: Weinhold will e-mail possible meeting dates to Committee members.

6. Recommendations for 2007 Budget based on 2006 Final Financial Report: The Budget Committee reviewed and recommended the adjustments. Baumann moved to approve the 2007 Budget Adjustments Based on 2006 Final Financial Report and Additional 2007 Revenue. Seconded by Wiesner, motion carried by voice vote.

7. Proposal to Adjust Lighting in Meeting Room: Trustees reviewed the proposal to adjust lighting in the meeting room and add a safety light in the garage. Stumpe moved to accept the proposal, seconded by Speth. Motion carried by voice vote.

8. Notarization of Signatories on ESLS Checking Account at US Bank: The following five people are signatories: Linda Bosman, Bill Jens, Nancy Lewis, Marilyn Toepel and David Weinhold. Sharon Nieman-Koebert will notarize the documents.

9. System Staff Report:

a. Susan Potter reported on the items she and Connie Meyer are doing in the area of Special Needs and Public Information.

b. Siefert reported on youth services.

c. Onufrak distributed library to library and database statistics. He also talked about where ESLS stands with not upgrading to Horizon 8 and announced that the new firewall will be installed in May.

d. Cataloging report from Allison Ross was received. Weinhold reviewed the report.

e. ILL report from Kelly Lew was received.

f. Bookmobile Report and statistics from Connie Meyer were received.

g. Delivery Service statistics distributed. Weinhold mentioned that in 2009 the Bookmobile and System will be 30 years old and the Delivery Service will be 25 years old.

h. Legislative Update: Trustees received a copy of the letter to Senator Russ Decker from David Weinhold. Weinhold discussed the successor to AB 1022 from the 2006 session which is a proposal to create 43.64 (2) (c), and the proposal to amend Chapter 43 section 43.12 and section 43.64. The latter would allow counties to fund public library services and public library capital expenditures with the county property tax where such library services and library capital expenditures are for the benefit of all county residents.

10. Adjourn: At 5:30 p.m. Wiesner moved to adjourn the meeting. Seconded by Baumann, motion carried by voice vote.

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Present: Marilyn Toepel, presiding; Carol Baumann, Linda Bosman, Sara Filemyr, Howard Hoppe, Sue Karlman, Bill Jens, Sharon Nieman-Koebert, Bill Niehaus, Sherry Speth, and Warren Stumpe, Absent: Nancy Lewis, Rob Nuernberg, Pat Premo, Joann Wiesner, and Connie Acker, TAC Advisor. Also Present: David Weinhold, Director; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Toepel called the meeting to order. The meeting was posted with both counties on March 21, 2007 according to the open meeting law.

2. Approval of Minutes: Karlman moved, seconded by Niehaus to approve the February 26, 2007 Minutes. Motion carried by voice vote.

3. Approval of Expenditures and Financial Report: Siefert reviewed the current expenditures of February 27 through March 21 and March 22 through March 26, 2007. Baumann moved to approve the expenditures, seconded by Jens, motion carried by voice vote. Siefert reviewed the Financial Statement for the two months ended February 28, 2007. Jens moved to approve the Financial Statement, seconded by Baumann motion carried by voice vote.

4. Public Comment and Correspondence:

1. Letter was received from Brian Bliss appreciative of Bookmobile Service.

2. Letter was received from Mead Public Library concerning the "Statement Concerning Public Library System Effectiveness."

3. Letter was received from the Sheboygan County Finance Committee and County Board Chairman addressed to Senator Joseph Liebham requesting support for Governor Doyle’s recommendation to exempt not only the reimbursements for library service in adjacent counties, but also for the reimbursements for library services in our County.

5. Recognition of Jackie Burmesch Service to ESLS: Burmesch was recognized with a plaque and the traditional coffee mug.

6. Committee Reports:

1. Technical Advisory Committee: None

2. Budget Committee Meeting April 19, 2007 at 10:00 a.m.

7. Approval and Authorize President to Sign DPI Library System Annual Report: Baumann moved to approve and authorize the President’s signature on the DPI Library System Annual Report, seconded by Niehaus. Motion carried by voice vote.

8. Authorization for Signatories on ESLS Checking Account at US Bank: Karlman moved to authorize the signatories on the Library System’s Operations and Payroll checking accounts maintained by US Bank, Sheboygan. Seconded by Hoppe, motion carried by voice vote.

9. Proposal to Amend Intersystem Reciprocal Borrowing Agreement: Baumann moved to approve the revised Intersystem Reciprocal Borrowing Agreement, seconded by Karlman. Motion carried by voice vote with one opposing vote.

10. Request by Ozaukee County for Mileage Verification: Ozaukee County trustees received the Citizen Member form to fill out.

11. Report on 2006 Per Diem and Mileage: Trustees received information on what Ozaukee County paid to ESLS trustees in 2006 for mileage and per diem reimbursements.

12. System Staff Report:

a. Special Needs and Public Information report received from Sue Potter and Connie Meyer.

b. Siefert reported on March youth service’s event.

c. Onufrak distributed library to library and database statistics. He reported that SirsiDynix will stop all implementations of Horizon 8. This was the next step of software to be implemented this year by ESLS. A decision will need to be made if ESLS moves to a new software vendor or continue with SirsiDynix.

d. Cataloging report from Alison Ross was received.

e. ILL report from Kelly Leu was received.

f. Weinhold has consulted with South Central Library System on delivery truck designs.

g. WLA Legislative Alert distributed.

h. Report on Library System Effectiveness received.

i. Sheboygan and Ozaukee Counties County Board Appointments Worksheet received.

j. Adjacent County Reimbursement for Serving Non-Libraried Residents received.

13. Adjourn: At 6:00 p.m. Niehaus moved to adjourn the meeting. Seconded by Jens, motion carried by voice vote.

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Eastern Shores Library System Board of Trustees Meeting

Present: Marilyn Toepel, presiding; Carol Baumann, Linda Bosman, Sara Filemyr, Howard Hoppe, Sue Karlman, Nancy Lewis, Sharon Nieman-Koebert, and Bill Niehaus Absent: Bill Jens, Rob Nuernberg, Pat Premo, Sherry Speth, Warren Stumpe, and Joann Wiesner, Also Present: David Weinhold, Director; Connie Acker, TAC Advisor; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Toepel called the meeting to order. The meeting was posted with both counties according to the open meeting law.

2. Introduction of New Board Member: Toepel introduced Sharon Nieman-Koebert. Sharon is from the Town of Cedarburg, appointed for a three-year term in the Member at Large position.

3. Approval of Minutes: Niehaus moved, seconded by Lewis to approve the January 29, 2007 Minutes. Motion carried by voice vote.

4. Approval of Expenditures and Financial Report: Siefert reviewed the current expenditures of January 20 to February 26, 2007. Hoppe moved to approve the expenditures, seconded by Niehaus, motion carried by voice vote. Siefert reviewed the Financial Statement for the twelve months ended December 31, 2006. Baumann moved to approve the Financial Statement, seconded by Bosman motion carried by voice vote.

5. Public Comments and Correspondence: Trustees received Resolution No. 06-64 Alternate Method for Exemption from the County Library Tax from the Ozaukee County Library Commission.

6. Recognition of Jackie Burmesch Service to ESLS: Burmesch was unable to attend the meeting.

9. Committee Reports:

a. Technical Advisory Committee: Acker reported on the February 20, 2007 SLAC/TAC meeting.

b. Committee Assignments: Committee Assignments for 2007 was distributed.

10. Accept LSTA Grant: Eastern Shores Library System has received the non-competitive LSTA grant Wide Area Network Access 2007 for $11,900. Karlman moved to accept the LSTA grant money. Seconded by Filemyr, motion carried by voice vote.

11. Report on Library Legislative Initiatives included in Governor’s Budget: Trustees received the report.

12. Approve 2007 Resource Library Agreement with Mead Public Library: Baumann moved to accept the 2007 Agreement between Mead Public Library as the Resource Library and Eastern Shores Library System dated January 31, 2007. Seconded by Niehaus, motion carried by voice vote.

13. Authorize President to Sign DPI Library System Annual Report: This will be included in the packet for the March meeting.

14. System Staff Report:

a. Youth Services Report: Siefert reported on the up coming workshop and the cooperative purchasing.

b. Automation; Internet: EasiCat Report: Onufrak distributed the Library to Library Lending and database statistics, reported that a committee is working on the purchase of the new Horizon software.

c. Cataloging Service report was received from Alison Ross;

Interlibrary Loan statistics from Kelly Leu;

Bookmobile Services report from Connie Meyer;

Weinhold will begin looking at trucks for the delivery service.

15. Adjourn: At 5:30 p.m. Karlman moved to adjourn the meeting. Seconded by Baumann, motion carried by voice vote.

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Monday, January 29, 2007 Called to Order: 4:30 p.m. Adjourned: 6:00 p.m.

Present: Nancy Lewis, presiding; Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Robert Nuernberg, Pat Premo, Sherry Speth, Warren Stumpe, Marilyn Toepel, and Joann Wiesner. Absent: Carol Baumann, Bill Jens, Sue Karlman, and Bill Niehaus. Also Present: David Weinhold, Director; Connie Acker, TAC Advisor; Paul Onufrak, Automation Librarian, Connie Meyer and Sue Potter, Special Needs, Public Relations and Bookmobile; and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. The meeting was posted with both counties according to the open meeting law.

2. Introduction of New Board Member: Lewis introduced Pat Premo. Pat is from the Village of Cedar Grove and is a board member of the Cedar Grove Public Library. She fills the one year remaining of the term of Participating Library Board Member. Weinhold reported that all three Sheboygan County members have been reappointed. Ozaukee County appointments have not been done. Current board members will continue to serve until appointments have been made.

3. Approval of Minutes: Bosman moved, seconded by Wiesner to approve the November 27, 2006 Minutes. Motion carried by voice vote.

4. Approval of Expenditures: Siefert reviewed the current expenditures of November 28, 2006 to January 29, 2007. Hoppe moved to approve the expenditures, seconded by Wiesner, motion carried by voice vote. Trustees received the Financial Statements for the eleven months ended November 30, 2006. Wiesner moved to approve the report, seconded by Toepel. Motion carried by voice vote. Trustees received the Financial Statement for the twelve months ended December 31, 2006. This report was labeled "Temporary" as the final December 2006 report will be distributed in February. Toepel moved to approve this report, seconded by Bosman. Motion carried by voice vote.

5. Public Comment and Correspondence: None

6. Committee Reports:

a. Technical Advisory Committee: Connie Acker, Director of the Cedar Grove Public Library, was appointed as the 2007 TAC Representative. Acker reported on the January 16, 2007 TAC meeting.

b. Committee preference survey: Lewis reminded trustees to turn in.

7. Election of Officers: Nominating Committee of Wiesner and Bosman reported that the following slate of officers have been chosen: Marilyn Toepel, President; Sue Karlman, Vice President, and Bill Jens, Treasurer. Wiesner moved to approve the three names submitted to their respected offices. Lewis asked for nominations from the floor three times, being none the motion passed.

8. Adjustments to 2007 Budget and Mileage Reimbursement Rate: Trustees received the document ESLS Program Budget for 2007, Summary of Revenue, Expenses by Account and Expenses by Program. Weinhold reviewed the adjustments. Burmesch moved to approve the adjustments to the 2007 budget as presented. Wiesner seconded, motion carried by voice vote.

9. LSTA Grant 07-226 Extending Services of Libraries to Seniors: Connie Meyer and Sue Potter were introduced. They are the grant project administrators. Bosman moved to accept the $17,590 LSTA grant. Toepel seconded the motion, motion carried by voice vote.

10. Consideration of Manitowoc Calumet Library System Resolution: "Resolution Regarding Exemption of Reimbursement by Counties to Public Libraries Serving Rural County Residents from Mandated Property Tax Levy Limits" from the Manitowoc-Calumet Library System Board of Trustees was received by the board. "Resolution No.06- Opposing the Exemption of a County Library Tax From Mandated Property Tax Levy Limitations" from the Ozaukee County Library Commission was received by the board. Motion was made by Filemyr to approve the Manitowoc-Calumet Library System resolution. Motion failed for the lack of a second.

11. System Staff Reports:

a. Special Needs - Connie Meyer explained that the 2007 LSTA grant is a continuation of the 2006 LSTA grant. Sue Potter mentioned that the newsletter, Library Connection, has been published and posted on the website. They are working on some website changes.

b. Siefert announced ESLS is hosting Resources for Kids, Badgerlink Training for librarians Tuesday, February 13, 2007.

c. Onufrak distributed the 2006 Library to Library Lending statistics. He installed wireless networks at the Kohler Public Library and Sheboygan Falls Memorial Library. A committee has been formed to review the funding and costs of the new Horizon software.

d. Weinhold reviewed the report from Cataloger, Alison Ross. Kelly Leu has been hired to fill the Cataloging Librarian/Interloan Librarian position. Kelly will work 20 hours cataloging and 10 hours doing interlibrary loan.

e. Trustees received the 2006 delivery statistics and Bookmobile report and statistics.

f. Trustees received two summaries of Attorney General opinions. The first opinion - the public library board to enter into an employment contract with the public library director. The second opinion - the disclosure of video surveillance recordings in the library.

g. Trustees received the biennial report "Wisconsin Libraries, 2006-2007" from the Council on Library and Network Development.

h. 2007 meeting dates were distributed.

i. Weinhold reported on the two Legislative Days: Madison and Cedar Grove.

12. Adjourn: At 6:00 p.m. Lewis called the meeting adjourned. Board members thanked Lewis for serving as president.

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Eastern Shores Library System Office

Present: Sue Karlman, presiding; Linda Bosman, Howard Hoppe, Bill Jens, Bill Niehaus, Robert Nuernberg, Sherry Speth, Warren Stumpe, Marilyn Toepel, and Joann Wiesner. Absent: Jackie Burmesch, Carol Baumann, Sara Filemyr, and Nancy Lewis. One vacancy. Also Present: David Weinhold, Director; David Nimmer, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Karlman called the meeting to order. The meeting was posted with both counties according to the open meeting law.

2. Approval of Minutes: Niehaus moved seconded by Wiesner to approve the October 23, 2006 Minutes. Motion carried by voice vote.

3. Approval of Expenditures: Jens reviewed the current expenditures of October 24 to November 24, 2006. Nuernberg moved to approve the expenditures, seconded by Niehaus, motion passed by voice vote. Jens reviewed the Financial Report ten months ended October 31, 2006 and moved for its approval. Seconded by Wiesner, motion carried by voice vote.

4. Public Comment and Correspondence:

a. Notification of the first payment of 2007 public library system aid was made which represents 75% of the total amount.

b. From the Manitowoc Calumet Library System Board of Trustees, a Resolution Regarding Exemption of Reimbursement by Counties to Public Libraries Serving Rural County Residents from Mandated Property Tax Levy Limitations.

c. Announced that board members whose terms expire at the end of 2006 should contact their respective County Board chairperson about reappointment or retirement. Please inform the Library System also.

5. Committee Reports:

a. Technical Advisory Committee: Weinhold reviewed the TAC agenda items discussed at the November 21, 2006 meeting.

b. Contracts Committee: Chair Bosman, reported that the Committee met, reviewed the contract and returned it to Mead Public Library Board. Mead is now reviewing.

6. 2005 Library System Audit Report: The report was distributed at the October 23, 2006 meeting. Weinhold answered questions about the report.

7. County Library Service Final 2007 Appropriations: Trustees received the report Distribution of County Appropriations for County Library Service from Ozaukee and Sheboygan Counties. Weinhold thanked the Ozaukee County Supervisors for supporting the Bookmobile funding.

8. Bookmobile Service Policy Changes: This is the 2^nd reading of the policy changes in the areas of 404.21 to 404.29(6) Service to System Residents. The changes are operational and necessary to update the policies to reflect the actual procedures. Toepel moved to approve the policy changes as presented. Seconded by Wiesner, motion carried by voice vote.

9. System Staff Report:

a. Krueger reported on the new interlibrary loan software the librarians are using. The current LSTA grant is being wrapped up and the November Library Connection is now available on the website.

b. Siefert reported on the Youth Services meeting held November 10, 2006.

c. Onufrak distributed the Library to Library Lending statistics, reported on the success of the two new databases, HeritageQuest and Antiques Reference.

d. Weinhold reviewed the report from Cataloger, Alison Ross. Today was the last day to receive resumes for the Cataloging Librarian/Interloan Librarian position.

e. Weinhold reviewed the report from Connie Meyer, Bookmobile Services. Included was a January - June 2007 schedule.

f. Weinhold reported that he is investigating leasing versus purchasing a new delivery vehicle.

g. Weinhold reported on the WLA Conference, SRLAAW meeting, Ozaukee County Inventors and Entrepreneurs Club, and distributed OCLC FirstSearch, WorldCat, Digital Audio Books, and NetLibrary statistics.

10. December Board Meeting: Stumpe moved not to hold the December board meeting but authorize the Treasurer to sign the December expenditures. Seconded by Hoppe, motion carried by voice vote. The next meeting will be Monday, January 29, 2007.

11. Adjourn: At 5:40 Karlman moved to adjourn the meeting. Seconded by Jens, motion carried by voice vote.

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Eastern Shores Library System Board of Trustees Meeting

Eastern Shores Library System Office

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Sara Filemyr, Bill Jens, Sue Karlman, Bill Niehaus, Robert Nuernberg, Marilyn Toepel, and Joann Wiesner. Absent: Jackie Burmesch, Howard Hoppe, Sherry Speth and Warren Stumpe. One vacancy. Also Present: David Weinhold, Director; David Nimmer, TAC Advisor; Paul Onufrak, Automation Librarian, and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. The meeting was posted with both counties according t the open meeting law.

2. Approval of Minutes: Baumann moved, seconded by Jens to approve the September 25, 2006 Minutes. Motion carried by voice vote.

3. Approval of Expenditures: Jens moved to approve the expenditures of October 16 to October 23, 2006. Seconded by Karlman, motion carried by voice vote.

4. Public Comment and Correspondence: None

5. Committee Reports:

a. Technical Advisory Committee: Last TAC meeting was September 19 so Nimmer had no report.

b. Contracts Committee: Date of meeting to be selected to review resource library agreement.

c. Nominating Committee: Consideration of 2007 Officers

6. DPI Library System Plan 2007: Bosman moved to authorize the President’s signature on the 2007 System Plan. Seconded by Toepel, motion carried by voice vote.

7. 2005 Library System Audit Report: Report distributed and will be placed on the November board agenda for questions.

8. County Library Service Requests for 2007: Ozaukee County Resolution 05-83 County Library Scheduled Reimbursement was distributed. The Ozaukee County Administrative Committee has increased funding for bookmobile service to $54,889.

9. System Staff Report:

a. The Library Services Manager’s report was received.

b. Onufrak distributed the library to library lending statistics. He reported on the CODI Conference.

c. Weinhold reviewed the report from Cataloger, Alison Ross.

d. Weinhold reviewed the report from Connie Meyer, Bookmobile Service. Included with the report are proposed policy changes. This is the first posting of the policy changes. They will be on the November board agenda.

e. Local Legislative Day has been cancelled. Another date will be chosen after the election. Trustees received the WLA 2007 - 2009 Legislative Agenda and DPI’s Library Budget request for 2007-2009.

10. Adjourn: At 5:30 p.m. Niehaus moved to adjourn the meeting. Seconded by Baumann, motion carried by voice vote.

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Eastern Shores Library System Board of Trustees Meeting

Eastern Shores Library System Office

Monday, September 25, 2006 Called to Order: 4:30 p.m. Adjourned: 5:30 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Sara Filemyr, Bill Jens, Sue Karlman, Bill Niehaus, Robert Nuernberg, Sherry Speth, Marilyn Toepel, and Warren Stumpe. Absent: Jackie Burmesch, Linda Bosman, Howard Hoppe and Joann Wiesner. One vacancy. Also Present: David Weinhold, Director; David Nimmer, TAC Advisor; Paul Onufrak, Automation Librarian, and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. The meeting was posted with both counties according to the open meeting law.

2. Approval of Minutes: Jens moved, seconded by Baumann to approve the August 28, 2006 Minutes. Motion carried by voice vote.

3. Approval of Expenditures: Jens moved to approve the expenditures of September 12 to 25, 2006. Seconded by Toepel, motion carried by voice vote. Baumann moved to approve the Financial Statement for the eight months ended August 31, 2006. Seconded by Niehaus, motion carried by voice vote.

4. Personnel Committee Recommendation on Director’s Performance: Stumpe moved to approve the Personnel Committee’s recommendation. Seconded by Toepel, motion carried by voice vote.

5. Proposed 2007 Library System Budget: Niehaus moved to approve the 2007 Library System Budget as presented including the adjustment to the Webfeet subscription. Seconded by Jens, motion carried by voice vote.

4:55 p.m. Karlman arrived

6. Amend Policy 404.22 and 404.29 Service to System Residents: This is the second reading of the two policy changes. Nuernberg moved the adoption of both policies. Seconded by Jens, motion carried by voice vote.

5:00 p.m. Nimmer arrived

7. Public Comment and Correspondence:

a. An e-mail from David and Anne Marie Olson, Fredonia, supporting funding of the bookmobile service was received.

b. Weinhold will be meeting with the Ozaukee County Finance Committee, October 6 at 10 a.m. in the County Administrative Center and the Sheboygan County Finance Committee on September 26 at 2 p.m. in room 119 of the Administrative Building.

8. Committee Reports:

a. Technical Advisory Committee: Nimmer reported on the September 19 TAC meeting.

b. Contracts Committee: Nothing

9. System Staff Reports:

a. Weinhold reviewed the report from Library Services Manager, Ann Krueger.

b. Onufrak distributed the library to library lending statistics. He reported on the web programming class he attended and that he will be attending the CODI conference in Salt Lake City, Utah next week.

c. Weinhold reviewed the report from Cataloger, Alison Hoffman. Included with the statistics are the projects being worked on and that a new international standard is expanding the current 10-digit ISBN to a 13-digit ISBN.

d. Weinhold reviewed the report from Connie Meyer, Bookmobile Service.

e. Weinhold reported that the Local Legislative Day has been scheduled for Thursday, October 19 at the Cedar Grove Public Library.

10. Adjourn: At 5:30 p.m. Baumann moved to adjourn the meeting. Seconded by Niehaus, motion carried by voice vote.

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Eastern Shores Library System Board of Trustees Meeting

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Eastern Shores Library System Office

Present: Nancy Lewis, presiding; Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Bill Niehaus, Robert Nuernberg, Warren Stumpe, Marilyn Toepel, and Joann Wiesner. Absent: Carol Baumann and Sherry Speth. One vacancy. Also Present: David Weinhold, Director; David Nimmer, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. The meeting was posted with both counties according to the open meeting law.

2. Approval of Minutes: Wiesner moved, seconded by Niehaus to approve the June 19, 2006 Minutes. Motion carried.

3. Approval of Expenditures: Jens moved to approve the expenditures of June 20 to July 24, 2006. Seconded by Wiesner, motion carried. Jens reviewed the Financial Statement for the six months ended June 30, 2006 and moved for approval. Seconded by Hoppe, motion carried.

4. Public Comment and Correspondence:

a. Correspondence received from the WLA Foundation for the contribution to the 2006 Partnership Campaign for Wisconsin Libraries.

b. No public comment.

5. Committee Reports:

a. Technical Advisory Committee Report: Nimmer reported on the June 20, 2006 SLAC meeting.

b. Personnel Committee: Chair Karlman reported that they have reviewed the directors’ evaluation’s. The next meeting will be in August.

c. Contracts Committee: Chair Bosman reported that the contract, with revisions, was reviewed and recommended to be forwarded to the Mead Public Library Board/Contracts Committee.

d. Budget Committee: Chair Jens reported approval of the county library service requests for Ozaukee County and Sheboygan County. Committee also reviewed the Library System Budget.

6. Extending Library System Services to Non-member Public Libraries: Discussion on possible surcharges for services to non-member libraries and developing a plan and time-line for expelling or penalizing a municipality.

7. County Library Service Appropriation Requests for 2007: Resolution 05-83 governs Ozaukee County Library Service reimbursement. Weinhold will meet with Tom Meaux to discuss levy limits. Sheboygan County Library Service reimbursement is at 87% of the service cost. Bosman moved to send the 2007 Ozaukee County and Sheboygan County Library Service Reimbursement requests to appropriate counties. Seconded by Karlman, motion carried.

8. Annual Report Summary for 2005 and Maintenance of Effort for 2007: Trustees received the reports.

5:40 p.m. Jens and Nimmer left

9. System Staff Reports:

a. Krueger reported on the Farm Technology Days participation, purchases for the LSTA grant and noted that the County Wide Library Service Memo and Library Connection newsletters have been published and are posted on the website.

b. Onufrak distributed library to library lending statistics. EasiCat software will be upgraded and the service will not be available Wednesday, August 16, 2006.

c. Weinhold reviewed the report from Cataloger, Alison Hoffman

d. Weinhold reviewed the report from Connie Meyer, Bookmobile Service.

e. Weinhold reported on his attendance at the American Library Association National Conference in New Orleans.

10. Adjourn: At 6:00 p.m. Wiesner moved to adjourn the meeting. Seconded by Burmesch, motion carried.

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Eastern Shores Library System Office

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Bill Niehaus, Robert Nuernberg, Sherry Speth, Warren Stumpe, Marilyn Toepel, and Joann Wiesner. One vacancy. Also Present: David Weinhold, Director; David Nimmer, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. The meeting was posted with both counties on June 14, 2006 according to the open meeting law.

2. Approval of Minutes: Karlman moved, seconded by Baumann to approve the May 22, 2006 Minutes. Motion carried.

3. Approval of Expenditures: Jens reviewed the current expenditures of May 23 through June 19, 2006 and moved for their approval. Seconded by Wiesner, motion carried. Jens reviewed the Financial Statements for the five months ended May 31, 2006 and moved for approval. Seconded by Baumann, motion carried.

4. Public Comment and Correspondence: none

5. Committee Reports:

a. Technical Advisory Committee Report: none

b. Personnel Committee: Chair Karlman noted that the Committee will review the Director’s Performance Evaluations.

c. Contracts Committee: Chair Bosman reported that the first reading of the Resource Contract has been done. The committee has made some changes to the contract and it will be on the July board agenda for review.

d. Budget Committee: Chair Jens reported that they reviewed the 2007 Bookmobile Service Budget, Sheboygan County and Ozaukee County Library Service Appropriation budget requests. Jens also mentioned that a list of the current expenditures will be sent with the board agenda. A list of checks issued after that date will be distributed and reviewed during the board meeting.

6. E-mail Message from Mr. Stumpe about County Library Service Reimbursement: Library Board President Lewis requested information about slander and whether slander can be practiced against a county from Atty. Katherine Reynolds, the Library System’s attorney. Trustees received the response. Trustees discussed the authority of the e-mail and if the Ozaukee County reimbursement meets the statutory reimbursement of 70%. Weinhold explained that, in his opinion, Ozaukee County Resolution 05-83 does not use the statutory method for calculating the reimbursement for serving non-libraried residents, although the result is similar.

7. Extending Library System Services to Non-Member Public Libraries: If a library does not comply with the Maintenance of Effort system membership requirement, will the System allow the library to contract for system services? Trustees determined they would be concerned in providing services to a nonmember library and would not be interested in doing so. The System board would work with the library to get them back into compliance. This issue will again be on the July agenda for further discussion.

5:40 Jens left

8. Delivery Service Vehicle Sign: Installation of the signs on the truck is complete. The signs are removable so they can be transferred if a new truck is purchased.

9. System Staff Reports:

a. Krueger reported on the State Interlibrary Loan Meeting and the Special Needs Meeting. Also reported was the purchase of wheeled walker carts and wheel chairs for libraries from the current LSTA grant.

b. Onufrak distributed the library to library lending statistics.

c. Weinhold reviewed the report from Cataloger, Alison Hoffman.

d. Weinhold reviewed the report from Connie Meyer, Bookmobile Librarian/Driver.

10. Adjourn: At 6:00 p.m. Wiesner moved to adjourn the meeting. Seconded by Baumann, motion carried.

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Eastern Shores Library System Board of Trustees Meeting

Eastern Shores Library System Office

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Bill Niehaus, Sherry Speth, Warren Stumpe, Marilyn Toepel, and Joann Wiesner. Absent: Robert Nuernberg. Also Present: David Weinhold, Director and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. The meeting was posted with both counties on May 17, 2006 according to the open meeting law.

2. Approval of Minutes: Stumpe moved, seconded by Niehaus to approve the April 24, 2006 Minutes. Motion carried.

3. Approval of Expenditures: Jens reviewed the current expenditures of April 25 to May 22, 2006 and moved for their approval. Seconded by Wiesner, motion carried. Jens reviewed the Financial Statements for the four months ended April 30, 2006 and moved for approval. Seconded by Niehaus, motion carried.

4. Public Comment and Correspondence: The first letter was a thank you from Calah Goehring for having the ability to do her practicum at the Cedar Grove Public Library. The second letter was from Assistant Superintendent Grobschmidt announcing the second state aid payment to ESLS.

5. Committee Reports:

a. TAC Advisor: In Nimmer’s absence, Weinhold reported.

b. Personnel Committee: Meeting date May 24, 2006

c. Contract Committee: Meeting date June 6

d. Budget Committee: Meeting date June 19

6. Transfer Funds for Technical Support Service: Stumpe moved to approve the transfer of funds as presented. Seconded by Karlman, motion carried.

7. Transfer E-book Readers to Mead Public Library: Stumpe moved to transfer ownership of the E-book readers to the Mead Public Library. Seconded by Wiesner, motion carried.

8. SB 272 Effect on Libraries and Library Systems: Trustees received "SB 272 Passes Both Houses of Legislature" by Mike Cross, Weinhold reviewed and explained that it was signed May 19 and is now an Act. Trustees received "New Law Improves Public Library Operation and Efficiency" by John DeBacher, Weinhold reviewed.

9. 2005 Annual Report of Eastern Shores Library System: Trustees received the "Eastern Shores Library System 2005 Annual Report." Burmesch moved to accept the report. Seconded by Baumann, motion carried.

5:30 p.m. Burmesch left

10. System Staff Reports:

a. Trustees received a written report from Ann Krueger, Library Services Manager and Paul Onufrak, Automation Librarian.

b. Trustees received the monthly circulation and report from Alison Hoffman, Cataloger.

c. Trustees received the monthly circulation and report from Connie Meyer, Bookmobile Librarian/Driver.

d. Trustees received copies of three opinions about libraries and library service from the Attorney General’s Office.

e. National Legislative Day in Washington, D.C. Weinhold participated and spoke about federal issues. ESLS will coordinate a local legislative day in late summer.

11. Adjourn: At 6:05 p.m. Toepel moved to adjourn the meeting. Seconded by Niehaus, motion carried.

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Monday, April 24, 2006 Called to Order: 4:30 p.m. Adjourned: 6:10 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Bill Jens, Bill Niehaus, Robert Nuernberg, Sherry Speth, Warren Stumpe, Marilyn Toepel, and Joann Wiesner. Absent: Sue Karlman. One vacancy. Also present: David Weinhold, Director; David Nimmer, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. The meeting was posted with both counties on April 19, 2006 according to the open meeting law.

2. Approval of Minutes: Wiesner moved, seconded by Baumann to approve the March 27, 2006 Minutes. Motion carried.

3. Ozaukee County Citizen Appointee Attendance Policy: Trustees received the attendance requirements and reimbursement information.

4. Recommendations for Adjustments to the 2006 Budget: Trustees received the Budget Committee 2006 Budget Adjustment Recommendations. Baumann moved to approve the 2006 Budget Adjustment Recommendations as presented. Seconded by Burmesch, motion carried.

Burmesch left at 5 p.m.

5. Approval of Expenditures: Jens reviewed the current expenditures of March 28 to April 24, 2006. Baumann moved to approve the expenditures, seconded by Wiesner, motion carried. Jens reviewed the Financial Statements for the three months ended March 31, 2006. Baumann moved to approve the Financial Statement, seconded by Wiesner, motion carried.

6. Committee Reports:

a. TAC Advisor: Nimmer, Weinhold and Onufrak reported on the April 18 SLAC meeting.

b. Personnel Committee and Contracts Committee: Meetings to be scheduled.

7. Act 226 and effects on libraries and library system: Trustees received a handout prepared by Weinhold, briefly explaining of each section of the bill. The Section 15 "If a gift, bequest, devise or endowment ..." will be further investigated and Weinhold will report at the next meeting about any change in the investment of these type of library funds.

Jens left at 5:35 p.m.

8. County Library Service: Trustees received a copy of the e-mail "Exemption from Ozaukee County Library Tax" from Warren Stumpe and the corrected version of the 2006 Exemptions.

9. System Staff Reports:

a. Krueger reported on upcoming State meetings, newsletters are available on the website, the National Library Week Article and coordination of ordering JanWay totes for libraries.

b. Siefert reported on the recent CCBC workshop and production of the 2006 Summer Library Program materials for member libraries.

c. Onufrak reported that Mary Ellen Petzold has been hired to provide technical support. Petzold’s duties will include technical troubleshooting and installation of computers and components at member libraries. At the end of the year libraries will contribute up to $857 for this technical support.

d. Trustees received the monthly cataloging report from Alison Hoffman, Cataloger. Weinhold reported on backlog in cataloging and the need for additional help.

e. Trustees received the Bookmobile service report and statistics as prepared by Connie Meyer, Bookmobile Driver/Librarian. Stumpe asked if there were bookmobile stops in the Town of Saukville and the Town of Port Washington.

10. Adjourn: At 6:10 p.m. Jens moved to adjourn the meeting. Seconded by Nuernberg, motion carried.

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Monday, February 27, 2006 Called to Order: 4:30 p.m. Adjourned: 6:00 p.m.

Present: Nancy Lewis, presiding; Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Bill Niehaus, Sherry Speth, Warren Stumpe, Marilyn Toepel and Joann Wiesner. Absent: Carol Baumann, Linda Bosman, Jackie Burmesch, and Robert Nuernberg. One vacancy. Also Present: David Weinhold, Director; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. The meeting was posted with both counties on February 20, 2006 according to the open meeting law.

2. Approval of Minutes: Wiesner moved, seconded by Niehaus to approve the January 23, 2006 Minutes. Stumpe corrected number 3 to read "...vacancy left by the retirement of Richard Rupert." not resignation of Richard Rupert. Motion passed with the correction.

3. Approval of Expenditures: Jens reviewed the current expenditures of January 24 to February 27, 2006 and moved to accept them as presented. Seconded by Stumpe, motion carried. Jens reviewed the final Financial Statement for the twelve months ended December 31, 2005 and moved for approval. Seconded by Stumpe, motion carried.

4. Public Comment and Correspondence: Enclosed in board packet -

a. DPI Reply to Ozaukee County Resolutions 05-82, 05-80

b. DPI Opinion about MOE Requirement

c. DPI Opinion on Mead Public Library Employment Agreement

5. Committee Reports:

a. TAC Representative: No report, Nimmer absent.

b. Committee Appointments: Appointments distributed.

6. Election of Officers: Nominating Committee member, Wiesner reported that Lewis, President and Jens, Treasurer, have agreed to again serve in their office and Karlman has agreed to the position of Vice President. Lewis asked three times if there were any nominations from the floor. There were none. Stumpe moved to approve the slate of officers, seconded by Niehaus, motion carried.

7. Staff Report:

a. Onufrak reported concerns with SirsiDynix and the new Horizon server and software. Jens moved to have the board president issue a letter to SirsiDynix expressing the disapproval of the server and software and hold payment for the Horizon server until the problems have been resolved. Seconded by Karlman, motion carried.

8. County Library Service:

a. Ozaukee County Library Service Agreement: Contracts Committee member, Filemyr reported that the Committee recommends the 2006-2010 Agreement between Eastern Shores Library System and Ozaukee County and Memorandum of Understanding. Stumpe moved to approve the board President’s signature on the 2006-2010 Agreement and Memorandum between Eastern Shores Library System and Ozaukee County. Seconded by Jens, motion carried.

b. Ozaukee County Library Commission Reimbursement Resolution 05-83: Board received the Resolution.

9. DPI Opinion on Fees Related to EasiCat: Ozaukee County Corporation Counsel, Dennis Kenealy, forwarded the question to the Attorney General who asked the Department of Public Instruction (DPI) to reply. Trustees received a copy of the opinion from DPI which had also been sent to Kenealy.

10. Legislative Update:

SB 272 and SB 273 have been approved with the amendments to SB 272 and forwarded to the Assembly.

AB 1022 Alternative Exemption Method - the exemption is a three-year average. Stumpe spoke about the bill at its hearing in Madison.

5:30 p.m. Niehaus left

11. Transfer From Network Upgrade Reserve for New Horizon Server: Stumpe moved to approved the transfer of funds, after server and software problems are resolved, as presented. Seconded by Karlman, motion carried.

12. Trustee Essential: #27 Trustee Orientation and Continuing Education: Weinhold reviewed.

13. Staff Report:

a. Krueger reported that the Library Connection and Countywide Service Memos are posted on the website. The 2006 LSTA money has been released for spending.

b. Trustees received a monthly report from Alison Hoffman, Cataloger. Weinhold reported that she has been holding training sessions at each individual library. Monthly statistics and report on Bookmobile Services from Connie Meyer was also received.

c. Karlman moved to change the June 26 meeting to June 19 because of the ALA Conference conflict. Seconded by Jens, motion carried.

d. Weinhold announced that Sharon Abel was awarded the Wisconsin Correctional Teacher of the Year. Abel is an LTC Adult Education teacher at the Sheboygan County Detention Center and Jail and the volunteer for the Sheboygan County Detention Center grant for which we are the fiscal agent.

e. Trustees received a handout titled: "Email - ‘walking quorums’ and other potential open meeting violations" as a reminder about the use of e-mail by public officials.

14. Adjourn: At 6 p.m. Stumpe moved to adjourn. Seconded by Karlman, motion carried.