DRAFT - THESE HAVE NOT BEEN APPROVED BY THE COMMITTEE

Port Washington, Wisconsin

August 24, 2007

The Administrative Committee met in A-200 of the Administration Center.

Present: Supervisors Cronce, Dohrwardt, Barrow, Becker and Stern. Staff: County Administrator Meaux, Benefits Manager Klumb, Assistant County Administrator Dzwinel and County Clerk Winkelhorst.

Others Present: Attorney Ron Stadler-Stadler, Centofanti & Phillips SC

Call to Order/Proper Notice/Adoption of Agenda: Meeting called to order by Chairperson Cronce at 8:03 A.M. Assurance that the meeting was properly noticed, so noted by Ms. Winkelhorst. Motion made by Supervisor Becker, seconded by Supervisor Barrow to adopt the agenda as revised. All members present voting aye. Motion carried. (5-0).

Public Comments/Correspondence/Communications: There were none at this time.

Approve Minutes from July 18 and July 20 Meetings: Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to approve the minutes as mailed. Majority of members present voting aye. Motion carried. (5-0).

Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to enter into closed session pursuant to Section 19.85 (1)(c) of the WI State Statue. Roll call vote taken. All members present voting aye. Motion carried. (5-0)

Closed Session – pursuant to Section 19.85 (1)(c) of the WI State Statue: Review of Ozaukee County’s Preliminary Offer – Highway Union Contract: 8:05 AM. Present: Supervisors Cronce, Dohrwardt, Barrow, Becker and Stern. Staff: Meaux, Dzwinel, Klumb and Public Works Director Dreblow. Others present: Att. Stadler

Motion made by Supervisor Barrow, seconded by Supervisor Stern, to return to open session. Roll call vote taken. All members present voting aye. Motion carried. (5-0)

Open Session – Approval of Ozaukee County’s Preliminary Offer - Highway Union Contract: 9:45 AM.

9:45 AM Break

9:56 AM Reconvene

Present: Supervisors Cronce, Dohrwardt, Barrow, Becker and Stern. Staff: Meaux, Klumb, Captain Ebert, Technology Resources Director Buhler, Treasurer Makoutz, Finance Director Lamb, Human Services Director Haupt and County Clerk Winkelhorst.

Others Present: Economic Development Director Schilling, Chief Economic Development Planner John Meland, and Att. Stadler.

Motion made by Supervisor Dohrwardt, seconded by Supervisor Barrow to direct Attorney Ron Stadler to proceed with Highway Union negotiations. All members present voting aye. Motion carried. (5-0)

Chairperson Cronce requested to move ahead in the agenda. There were no objections.

Fill Vacant Position of Jail Nurse: Captain Ebert presented a brief overview of the position request. This is a replacement position Jail Health Service Nurse, Union pay grade 10, 1950 hours. Motion made by Supervisor Barrow, seconded by Supervisor Becker to approve the request to the fill the vacant Jail Nurse position. All members present voting aye. Motion carried. (5-0)

Review/Approve Resolution – Submission of a Community Development Block Grant for Economic Development Application: Mr. Meland explained that Reidman Holsteins, Inc. has requested approval for a $200,000 Milk Volume Production (MVP) loan from the Wisconsin Department of Commerce to purchase 400 bred heifers. The Department of Commerce has provided a commitment to fund the $200,000 MVP loan subject to Ozaukee County agreeing to sponsor a Wisconsin Community Development Block Grant for Economic Development (CDBG-ED) application on behalf of Rediman Holsteins, Inc. The County would receive a $6,000 grant from the State of Wisconsin to administer the loan. In consideration of this request the company has agreed to create six new full-time positions at its dairy farm located in the Town of Fredonia. Mr. Meland further explained the CDBG-ED program. Discussion. Motion made by Supervisor Becker, seconded by Supervisor Dohrwardt to approve the submittal of the CDBG-ED application on behalf of Reidman Holsteins, Inc. and forward the resolution to the County Board for final approval. All members present voting aye. Motion carried. (5-0)

Chairperson Cronce reverted back to the original order of the agenda.

Social Worker I, Part-time, 20hrs/wk, Union, Pay Grade 9 – Human Services: Mr. Haupt explained the reason for the request. In an effort to find efficiencies within the department, Mr. Haupt approached Washington County about sharing the Foster Home Care Coordinator Social Worker I position. The positions in both counties over the years have provided training together for foster care parents. This will allow the foster care parents to continue working with someone they are familiar with. The Director from Washington County has spoken to the employee and the supervisor and they are willing to do this. There will be a slight increase in the cost but the value outweighs the additional cost. The Health and Human Services Committee is in support of contracting the position with Washington County. Motion made by Supervisor Barrow, seconded by Supervisor Stern to approve to fill the position through a contract agreement with Washington County with the increase from 12 to 20 hours/wk. All members present voting aye. Motion carried. (5-0)

Update Job Titles of Clerk Typist to Office Assistant: Motion made by Supervisor Becker, seconded by Supervisor Stern to approve the request to change the remaining titles of "Clerk Typist" positions to "Office Assistant." All members present voting aye. Motion carried. (5-0)

Review/Approve Request for Out-of-State Travel – Emergency Management: Mr. Meaux reviewed the request stating that the only cost would be the employee’s time. Motion made by Supervisor Dohrwardt, seconded by Supervisor Becker to approve the out-of-state travel request by Emergency Management Planner Trina Rabida to travel to Emmitsburg, Maryland. All members present voting aye. Motion carried. (5-0)

Citizens Corp. Grant- EMM: Motion made by Supervisor Becker, seconded by Supervisor Stern to approve the budget amendment for receipt of the $12,089 Citizens Corp. Grant. All members present voting aye. Motion carried. (5-0)

WI DNR Office of the Great Lakes Grant & Budget Amendment- PRLM: Motion made by Supervisor Dohrwardt, seconded by Supervisor Barrow to approve receipt of grant revenue of $25,000. All members present voting aye. Motion carried. (5-0)

Review/Approve Consulting Costs for Great Plains’ Dynamics Upgrade – Finance: Mr. Lamb stated that the financial software Great Plains 8.0 will no longer be supported by Microsoft after October 2007, the updates for payroll withholding tax will no longer be available. Discussion. Motion made by Supervisor Becker, seconded by Supervisor Stern to approve the request for consulting costs for Dynamics upgrade. All members present voting aye. Motion carried. (5-0)

Review Comprehensive Annual Financial Reports (CAFR) – Finance: Mr. Lamb reviewed some of the areas in the CAFR, those being results of operations, change in the depreciation model on the infrastructure and basic financial statement. Mr. Lamb stated that the opinion of the auditors is that the County is in good financial shape, very little debt, good fund balances and that the County has become more efficient. Mr. Meaux will be doing a budget presentation after the County Board road trip on Sept. 19. Discussion on what information in report to present. The committee’s direction is for Mr. Meaux and Mr. Lamb to choose the pages for presentation to the board.

Review/Approve 800 Telephone Service for ADRC – Technology Resources: This item has been withdrawn.

Discussion – Compensation Evaluation for County Board: Supervisor Barrow requested this for discussion commenting that the job has become tougher and more complicated. Mr. Barrow is suggesting a minimum of $600 per month compared to the current salary of $375 per month and the Chairperson’s salary to double. There has not been an increase since the current salary was implemented in the 2004 term. Discussion on justification, personal reasons for serving, timing, extra meetings that are needed by some committees and providing citizens with the best possible services and appreciation for those services through a compensation package. Discussion item only, no motion was made.

County Administrator’s Office, Finance & Human Resources: County Assistant Administrator Dzwinel now present for discussion on budget. Mr. Meaux stated that there is a 2.5% cost of living, union rates – OPEIU 2%, Lasata 2%, Highway 2 ½ %, Sheriff 2 ½%, social security and medicare remain flat, retirement flat at 10.6 %, health insurance estimated at 8 % increase and life and disability remain flat. Questions on libraries and employee turnover rates. Chairperson Cronce reviewed the 0% directive with no reserves from the Executive Committee citing the concept of dialogue, awareness of reality, prioritization, strategic planning and future budgeting.

Corporation Counsel & Child Support: Supervisor Barrow expressed his concern with the decrease of funding in the Child Support area. Mr. Kenealy stated that the decrease in funding is being discussed in negotiations with the State budget.

County Clerk’s Office: Ms. Winkelhorst reviewed the increase in expenses and revenues. Questions on passports.

Treasurer’s Office: Ms. Makoutz reviewed the increase in expenses and increase in interest and penalty revenues. There were no questions.

Technology Resources & Radio Services: Mr. Buhler reviewed his budget. There were no questions.

County Clerk’s Report: There were no questions.

Human Resource Department Report: There were no questions.

Technology Resources Hardware/Software Purchase/Disposal & Project Status: There were no questions.

Treasurer’s Report: Ms. Makoutz reported that the number of statements sent this year in August is up 14% and the anticipated Sept. 1^st sale maybe up 42.6% or $500,000, which affects the general fund. Sales tax revenue is down 2% from last year. Settlement is complete and is balanced to the penny. Discussion.

Finance Director’s Report: There were no questions.

Claims & Wire Transfers Summary Sheet: Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to approve the revised Claims & Wire Transfers in the amount of $49,706,484.50. All members present voting aye. Motion carried. (5-0)

Conference/Convention & Meeting Attendance Report: Mr. Buhler explained the conference meeting attendance reports. Mr. Meaux asked to be included in the report with Louise Lusty for the NIMS training. Motion made by Supervisor Barrow, seconded by Supervisor Stern to approve the attendance reports from Technology Resources with the inclusion of Mr. Meaux on the NIMS training report. All members present voting aye. Motion carried. (5-0)

Next Meeting Date: September 28 – 8:00 AM

Adjournment: Motion made by Supervisor Barrow, seconded by Supervisor Becker, to adjourn. All members present voting aye. Motion carried. (5-0)

Meeting adjourned at 12:00 PM

County Clerk

Table of Content

Port Washington, Wisconsin

July 20, 2007

The Administrative Committee met in A-200 of the Administration Center.

Present: Supervisors Cronce, Dohrwardt, Barrow, and Stern. Staff: County Administrator Meaux, Benefits Manager Klumb, Technology Resource Director Buhler, Finance Director Lamb, Senior Personnel Specialist Pritzlaff, Treasurer Makoutz, Buildings Superintendent Hicks, Human Services Director Haupt, Economic Support Supervisor Newby, Clerk of Courts Schmidt and County Clerk Winkelhorst.

Absent: Supervisor Becker

Call to Order/Proper Notice/Adoption of Agenda: Meeting called to order by Chairperson Cronce at 8:03 A.M. Assurance that the meeting was properly noticed, so noted by Ms. Winkelhorst. Motion made by Supervisor Stern, seconded by Supervisor Dohrwardt to adopt the agenda as published. All members present voting aye. Motion carried. (4-0).

Public Comments/Correspondence/Communications: There were none at this time.

Approve Minutes from June 14 Meeting: Motion made by Supervisor Barrow, seconded by Supervisor Stern to approve the minutes as mailed. Majority of members present voting aye. Motion carried. (4-0).

Review/Approve-County Clerk’s Reception Area Modifications: Ms. Winkelhorst explained the request. Mr. Hicks answered questions regarding the demolition of the existing wall. Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to approve the modifications with costs not to exceed $1,000. All members present voting aye. Motion carried. (4-0)

Economic Support Specialist – Full-time, Union, Pay Grade 8, Effective 8/13/07: Mr. Haupt reviewed the request and provided case load figures that have steadily increased since 1991. Motion made by Supervisor Barrow, seconded by Supervisor Stern to approve the new position request for an Economic Support Worker at pay grade 8 effective 9/17/07. Discussion. All members present voting aye. Motion carried. (4-0)

Family Support Worker – Part-Time, 20/hrs wkly.,Union Pay Grade 6, Effective 9/1/07: Mr. Haupt explained the request due to an increase in work in child protective services. This position is federally funded. Motion made by Supervisor Dohrwardt, seconded by Supervisor Barrow to approve the new position request for part-time family support worker at pay grade 6, effective 9/1/2007. Chairperson Cronce suggested that the support document forms be modified to show year to date and then annual fiscal impact, also show whether or not there is tax levy impact. Also in the case of the family support worker an asterisk to show that position is eliminated when funding stops. Vote taken. All members present voting aye. Motion carried. (4-0)

Reorganization and Study of Two Positions – Clerk of Courts: Mr. Schmidt reviewed the department reorganization that he is currently proposing. The request today is to eliminate one full-time Judicial I position – OPEIU paygrade 7 and create two part-time positions of Office Assistant III- OPEIU paygrade 5. Motion made by Supervisor Barrow, seconded by Supervisor Stern to approve creating the two part-time Office Assistant III positions and eliminate the one Judicial I position. A friendly amendment was suggested to include in the motion "contingent upon the vacancy of the current Judicial I position". Amendment accepted. Vote taken. All members present voting aye. Motion carried. (4-0)

Mr. Schmidt explained the request to study two positions. Mr. Pritzlaff reviewed the process for removing someone out of the union. Mr. Meaux’s stated there is concern as these are management positions but recommends going ahead with the study. Motion made by Supervisor Stern, seconded by Supervisor Barrow to move forward with the study of the Chief Deputy Clerk of Courts and Court Administration Supervisor. All members present voting aye. Motion carried. (4-0)

Clinical Social Worker – Full-time, Union, Pay Grade 8: Mr. Haupt reviewed the request to fill this position. There is no formal resignation letter from the current Clinical Social Worker at this time but it is forthcoming. Mr. Haupt stated that this does require a Masters Degree and dual certification to work with mental health and alcohol assessment. There is a 13% insurance reimbursement. Motion made by Supervisor Dohrwardt, seconded by Supervisor Stern to approve the filling of the Clinical Social Worker contingent upon vacancy of current Clinical Social Worker. All members present voting aye. Motion carried. (4-0)

Account Clerk I – Treasurer’s Office, Full-time, Union: Ms. Makoutz reviewed her request to fill the Account Clerk I position which will be vacant due to a retirement. Motion made by Supervisor Dohrwardt, seconded by Supervisor Stern to fill the position when the vacancy occurs. All members present voting aye. Motion carried. (4-0)

Reclassification – Administrative Services Coordinator, Full-time, Non-Rep Position – Human Resources: Mr. Pritzlaff reviewed his results of the study of the Administrative Services Coordinator. The study confirmed that substantial new duties have been added. His recommendation also includes a more descriptive job title of Employee Services Specialist. Supervisor Barrow questioned a policy change that the employee should not see the study prior to the committee reviewing it. Mr. Pritzlaff responded. Discussion. Motion made by Supervisor Barrow to deny the reclassification. There being no second, motion was declared lost. Mr. Pritzlaff suggested that he meet with Supervisor Barrow to review these issues to come up with methodologies. Motion made by Supervisor Stern, seconded by Supervisor Dohrwardt to approve the reclassification. Ms. Klumb explained the higher level of duties. Mr. Meaux stated that he supports the request. Further discussion. Vote taken. Majority of the members present voting aye. Motion carried. (3-1) Barrow opposed.

County Pound/Animal Control Update – Review Survey Results Regarding Designation of the Ozaukee County Humane Society as the Official County Pound: Mr. Meaux commented that there is no additional new information. Supervisor Dohrwardt stated that he is satisfied with the community results from the survey but would like proposals from the different agencies. His request if for staff to send out a request for information (RFI) within Ozaukee County to find out if there is any other interest out there. Mr. Meaux will take care of this. The committee is in support of sending out an RFI.

Review/Approve - NACO Preferred Prescription Drug Program: Mr. Meaux stated that he has done a lot of research and has received responses from four counties that are in this program. Also he asked department heads to review. The feedback has been very positive. Motion made by Supervisor Dohrwardt, seconded by Supervisor Barrow to recommend to the County Board to pass this resolution. All members present voting aye. Motion carried. (4-0)

Review Policy on Signatures for Resolutions and Ordinances: Ms. Winkelhorst reviewed the request that was discussed at the previous meeting. Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to use the new format for recording the votes on resolutions, ordinances and reports and to require no signatures by the committee on these documents. All members present voting aye. Motion carried. (4-0)

Review/Approve – Report of County Board – Citizen Attendance and Mileage: Supervisor Dohrwardt made note of a change. Ms. Winkelhorst will review that and make the necessary changes. Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to approve the report with the changes. All members present voting aye. Motion carried. (4-0)

Review/Approve – Cellular Telephone Allowance and Revisions to Electronic Communications Policy – Technology Resources: Mr. Buhler stated that this is the result of the May meeting where the discussion was on employees receiving a cell phone allowance for using their personal phones as opposed to county phones. Mr. Buhler reviewed the changes to the Electronic Communications Policy. Discussion on the different department’s usage. Department heads would manage it. Request from the committee for Mr. Buhler to check the out of state usage. Motion made by Supervisor Stern, seconded by Supervisor Dohrwardt to modify the P & P manual as presented and to move forward with the allowance for personal cell phones. All members present voting aye. Motion carried. (4-0)

Request to move ahead in the agenda. There were no objections.

Review/Approve – Amendment to Policy & Procedure Manual – Section 5.01(10)(a) Fund Balance/Retained Earnings Policy: Mr. Lamb explained the request stating that it was brought to the Finance Committee but through an oversight was not included in the P & P Manual. The suggested fund balances in the current P & P are grossly under funded. Mr. Lamb’s recommendation is at 12% which allows the County to manage the intermediate emergency. Discussion. Mr. Meaux stated that this reflects currently what is being done. Motion made by Supervisor Barrow, seconded by Supervisor Stern to approve the amendment to the P & P manual regarding the Fund Balance/Retained Earnings Policy. All members present voting aye. Motion carried.

County Clerk’s Report: There were no questions.

Human Resource Department Report: There were no questions.

Treasurer’s Report: Ms. Makoutz reported that Ozaukee Bank was purchased by Harris Bank. The good news was that our services will not be interrupted. They have matched the pool rate for funds in our tax collection account. Ms. Makoutz authorized the change of securities from M & I to Nexity Bank. PWSB now has 7 branches and Ozaukee Bank has 5 branches to assist in tax collection. Ms. Makoutz talked to PWSB about the county possibly investing the municipality’s funds. Two primary concerns were discussed; pooled collateral and the necessary time required putting into practice such an investment program as the new assessment and taxation software will take through September 2009 to install, test and implement. As a result of the discussion, PWSB will host a banking services meeting which will be held in August for the municipalities. Topics that will be discussed include the following: electronic banking services, today’s technology and tools, setting collateral at the right level, new laws, governmental policies, procedures on how their money is handled and more.

Finance Director’s Report: Mr. Lamb reported that the upgrade to the County software is estimated at $110,000. This next upgrade Microsoft will support for five years. Mr. Lamb has $30,000 available in his budget and Mr. Buhler has $100,000 in his. A decision will need to be made shortly. Mr. Lamb stated this could be supported through another vendor. The consensus of the committee is to start and schedule it for further action at the next meeting.

Claims & Wire Transfers Summary Sheet: Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to approve the Claims & Wire Transfers in the amount of $1,444,521.32. All members present voting aye. Motion carried. (4-0)

Conference/Convention & Meeting Attendance Report: Motion made by Supervisor Dohrwardt, seconded by Supervisor Stern to approve the attendance reports from Technology Resources. All members present voting aye. Motion carried. (4-0)

Technology Resources Hardware/Software Purchase/Disposal & Project Status: Mr. Buhler stated that there was a software purchase for $16,500 that was mistakenly omitted from his report. Computers stored in the old jail will be recycled today at the volunteer center.

Chairperson Cronce reverted back to the order of the agenda.

Review/Approve – Write-off of Uncollectible Accounts – Corporation Counsel: Corporation Counsel Kenealy now present to explain the uncollectible accounts. Discussion. Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to approve the write-off of uncollectible accounts. All members present voting aye. Motion carried. (4-0)

Motion made by Supervisor Barrow, seconded by Supervisor Stern to enter into closed session pursuant to Section 19.85(1)(e) of the WI State Statue.

Closed Session – pursuant to Section 19.85 (1)(e) of the WI State Statue: Review Ozaukee County’s Final Proposal – 2007-2008 Lasata Union Contract: 10:50 AM. Roll call taken. Present: Supervisors Cronce, Dohrwardt, Barrow, and Stern. Staff: Benefits Manager Klumb, Lasata Administrator Luedtke, and Assistant Administrator Fogel.

Motion made by Supervisor Dohrwardt, seconded by Supervisor Stern, to return to open session. All members present voting aye. Motion Carried. (4-0)

Open Session – Approve Ozaukee County’s Final Proposal – 2007-2008 Lasata Union Contract: 11:35 Roll call taken. Present: Supervisors Cronce, Dohrwardt, Barrow, and Stern. Staff: Benefits Manager Klumb, Lasata Administrator Luedtke, and Assistant Administrator Fogel. Motion by Supervisor Dohrwardt, seconded by Supervisor Barrow, to proceed with the final offer as discussed in closed session. All members present voting aye. Motion carried. (4-0)

Next Meeting Date: August 24 – 8:00 AM Regular scheduled meeting

Adjournment: Motion made by Supervisor Barrow, seconded by Supervisor Stern, to adjourn. All members present voting aye. Motion carried. (4-0)

Meeting adjourned at 11:35 AM

County Clerk

Table of Content

DRAFT - THESE HAVE NOT BEEN APPROVED BY THE COMMITEE

Port Washington, Wisconsin

July 18, 2007

The Administrative Committee met in A-200 of the Administration Center prior to County Board.

Present: Supervisors Cronce, Barrow, Dohrwardt, Becker and Stern. Staff: County Administrator Meaux, ADRC Interim Director Ferrell, Finance Director Lamb and County Clerk Winkelhorst.

Call to Order/Proper Notice/Adoption of Agenda: Meeting called to order by Chairperson Cronce at 8:02 A.M. Assurance that the meeting was properly noticed, so noted by Ms. Winkelhorst. Motion made by Supervisor Barrow, seconded by Supervisor Stern to adopt the agenda as published. All members present voting aye. Motion carried. (5-0).

Public Comments/Correspondence/Communications: Supervisor Barrow requested that compensation evaluation for the County Board be put on next month’s agenda.

8:05 AM Supervisor Leider now present.

Planning, Resources & Land Management: Motion made by Supervisor Barrow, seconded by Supervisor Becker to approve the transfer request for $29,220. All members present voting aye. Motion carried. (5-0)

Public Works/Facilities Management: Mr. Meaux explained that the parking lot project costs exceeded the budget and the amount for the building improvements was for asbestos removal in the old jail. Discussion. Motion made by Supervisor Becker, seconded by Supervisor Stern to approve the transfer of funds from the general fund for $20,000 for the north Administration Center parking lot hill restoration and $30,000 for the asbestos removal in the old jail. Majority of the members present voting aye. Motion carried. (4-1) Dohrwardt opposed.

Review/Approve New Positions for Aging Disabilities Resource Center: Motion made by Supervisor Barrow, seconded by Supervisor Becker to approve on the condition that the state pays before January 1, 2008 or positions are then terminated automatically. Friendly amendment by Supervisor Becker to obtain reimbursement by December 31, 2007.

8:10 AM Supervisor Wirth now present.

Ms. Ferrell stated that if the state budget doesn’t pass with family care there won’t be anything added. Mr. Lamb also stated that there will be a second chance to look at this during the county budget process.

Motion was restated by Supervisors Barrow and Becker to say "to be contingent upon ADRC funding with the condition that the state commit to reimbursement before December 31, 2007 or positions will terminate." Vote taken. All members present voting aye. Motion carried. (5-0)

Next Meeting Date: July 20 – 8:00 AM Regular scheduled meeting

Adjournment: Motion made by Supervisor Becker, seconded by Supervisor Dohrwardt to adjourn. All members present voting aye. Motion carried. (5-0)

Meeting adjourned at 8:14 AM

County Clerk

Table of Content

Port Washington, Wisconsin

June 14, 2007

The Administrative Committee met in A-200 of the Administration Center.

Present: Supervisors Cronce, Barrow, and Stern. Staff: County Administrator Meaux, Benefits Manager Klumb, ADRC Interim Director Ferrell, Technology Resource Director Buhler, Finance Director Lamb, Senior Personnel Specialist Pritzlaff, Deputy Treasurer Steen, Corporation Counsel Kenealy and County Clerk Winkelhorst.

Absent: Supervisors Dohrwardt and Becker

Call to Order/Proper Notice/Adoption of Agenda: Meeting called to order by Chairperson Cronce at 8:02 A.M. Assurance that the meeting was properly noticed, so noted by Ms. Winkelhorst. Motion made by Supervisor Stern, seconded by Supervisor Barrow to adopt the agenda as published. All members present voting aye. Motion carried. (3-0).

Approve Minutes from May 18 Meeting: Motion made by Supervisor Barrow, seconded by Supervisor Stern to approve the minutes as mailed. Majority of members present voting aye. Motion carried. (3-0).

Review/Approve Reorganization of Aging Disabilities Resource Center: Mr. Meaux stated that this is informational only as this needs to go to the oversight committee, Aging & Long Term Care first. Additional costs incurred would be paid through the state grant. No action necessary.

8:05 AM Supervisor Walerstein now in attendance.

Ms. Ferrell further stated that Adult Protection and Economic Support will have a Memorandums of Understanding (MOU) with Human Services for services to the ADRC. When questioned about the opportunity to use existing Human Services staff for any new position in the ADRC, Ms. Ferrell indicated while any new positions in the ADRC may be attractive to current Department of Human Services staff, she is not aware of any staff positions that will be displaced with Family Care.  She noted that all new positions are based on the availability additional state funding.  They will also continue to work with other counties on sharing functions.  There was further discussion on the addition of employees to meet the requirements of the ADRC.  Positions will not be filled until a contract is in place.

Mr. Meaux further commented that ADRC is a component of family care and that additional staff was approved by the County Board.

Review/Approve ADRC Director Job Description: Mr. Meaux asked Mr. Pritzlaff to modify the former position. This is a draft document which must go to the oversight committee first. Mr. Pritzlaff stated that there was no pay grade established yet.

County Pound/Animal Control Update – Review Survey Results Regarding Designation of the Ozaukee County Humane Society as the Official County Pound: Mr. Meaux explained that this was the result of a directive from the committee for update from local government. Supervisor Barrow requested to table this until the next meeting when the full committee would be present. There were no objections.

Review/Approve Update to Harassment Policy Statement: Mr. Meaux explained the proposed relationship policy which was developed by an internal team and outside counsel. Motion made by Supervisor Stern, seconded by Supervisor Barrow to approve the add-on language regarding employee relationships and to incorporate that into our harassment policy. All members present voting aye. Motion carried. (3-0)

Review/Approve Telephone System Maintenance Contract: Mr. Buhler explained that Mitel has maintained our infrastructure since 1991. At this time they are handling only major projects with a core group of people at their Milwaukee office. They have established a business partner relationship with Enterprise Systems for support issues. Mr. Buhler further stated that at this time we are behind two version levels of operating software. Enterprise Systems will carry us on the old version until the end of the year. The voicemail hardware processor needs to be replaced. The costs are comparative to Mitel. The first installment is due upon signing. The language in the Lasata contract will be modified to match the language in the Justice Center contract. Discussion. Motion made by Supervisor Barrow, seconded by Supervisor Stern to enter into the agreement with Enterprise Systems after corrections have been made to the Lasata agreement and to budget for hardware upgrade in 2008. All members present voting aye. Motion carried. (3-0)

Review/Approve Resolution Local Government Property Fund Insurance: Mr. Meaux explained that this was a request for an updated resolution. Motion made by Supervisor Barrow, seconded by Supervisor Stern to approve. All members present voting aye. Motion carried. (3-0)

NACO Preferred Prescription Drug Program: Mr. Meaux briefly discussed this and was looking for direction from the committee on pursuing it. Motion made by Supervisor Barrow, seconded by Supervisor Stern to approve the County Administrator to pursue this and to put together a package to present at the next meeting. All members present voting aye. Motion carried. (3-0)

Five Year Capital Improvement Plan: Mr. Meaux handed out updated copies. Supervisor Barrow referred to Roberts Rules of Order regarding an affirmative vote on this document and that there is still some capital improvement projects that do not fit the useful usage such as squad car replacements and golf carts etc. Discussion on modifying the county’s definition of a capital plan to reflect vehicle replacement or dollar amount. Chairperson Cronce stated that this is a plan to provide direction to the staff and is needed to do appropriate long range planning. Mr. Lamb stated that the plan is already adopted in the annual budget for five year planning. The funding for any item is an entirely different discussion. Further discussion on operating expense vs capital expense. Supervisor Barrow will work with staff to reword the definition of capital projects.

County Clerk’s Report: Ms. Winkelhorst requested input on whether signatures are needed on resolutions and ordinances that go to the board after committee approval. Discussion on the recording of the votes noted on the resolutions/ordinances and that state statues do not show the need for a signature. Consensus of the committee that signatures are not required but that the committee vote needs to be recorded on the resolution/ordinance. Mr. Meaux will include this in his report to the County Board.

Human Resource Department Report: There were no questions.

Treasurer’s Report: Ms. Steen reported that the annual interest rate for the LGIP for the month of May was at 5.19% which is a slight decrease from the previous month and the DANA investment showed an increase in the interest rate at 4.99% compared to 4.77% previously. Ms. Steen reviewed the sales tax figures stating that the March payment was not received until June 1 and that there was a decrease of approximately $14,000 from 2006. Also reported that delinquent property taxes are down from last year and that is at 3.88% of the levy.

Finance Director’s Report: Mr. Lamb stated that the budget training that was provided was a good basics course for those that attended. They are hoping to put together a half day training for those that attended to go over the county budget. Mr. Lamb reported that the requirement for GASB 34 is in the annual financial statement.

9:40 AM Supervisor Walerstein excused.

Claims & Wire Transfers Summary Sheet: Motion made by Chairperson Cronce, seconded by Supervisor Stern to approve the Claims & Wire Transfers in the amount of $3,015,653.43. All members present voting aye. Motion carried. (3-0)

Conference/Convention & Meeting Attendance Report: There were none at this time.

Technology Resources Hardware/Software Purchase/Disposal & Project Status: Mr. Buhler stated that there will be a project status update given at the next County Board meeting on the Radio Backbone, E911, Nextel Rebanding and WIFI projects.

Next Meeting Date: July 18, 2007 8:00 AM Prior to County Board

July 20 – 8:00 AM Regular scheduled meeting

July 10 – Miller Park Tour – RSVP to Treasurer Makoutz by June 29th

Adjournment: Motion made by Supervisor Stern, seconded by Supervisor Barrow to adjourn. All members present voting aye. Motion carried. (3-0)

Meeting adjourned at 10:01 AM

County Clerk

Table of Content

Port Washington, Wisconsin

May 18, 2007

The Administrative Committee met in A-200 of the Administration Center.

Present: Supervisors Cronce, Dohrwardt, Barrow, Becker and Stern. Staff: County Administrator Meaux, Lasata Administrator Luedtke, Assistant Administrator Fogel, Employee Relations Coordinator Anderson, Benefits Manager Klumb, and County Clerk Winkelhorst.

Others present: Supervisor Walerstein and Attorney John Prentice – Petrie & Stocking

Call to Order/Proper Notice/Adoption of Agenda: Meeting called to order by Chairperson Cronce at 8:00 A.M. Assurance that the meeting was properly noticed, so noted by Ms. Winkelhorst. Motion made by Supervisor Becker, seconded by Supervisor Barrow to adopt the agenda as revised twice. All members present voting aye. Motion carried. (5-0).

Approve Minutes of the April 26 Meeting: Supervisor Stern requests to abstain. There were no objections. Motion made by Supervisor Becker, seconded by Supervisor Barrow to approve the minutes as mailed. Majority of members present voting aye. Motion carried. (4-0).

Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to enter into closed session. Roll call vote taken. All members present voting aye. Motion carried. (5-0)

Closed Session – per WI State Stat.19.85 (1) (c): Review Ozaukee County’s Final Proposal – 2007-2008 Lasata Union Contract: 8:03 AM Closed session. Present: All members present. Others present Meaux, Luedtke, Lappen, Anderson, Klumb, Walerstein and Prentice.

Motion made by Supervisor Barrow, seconded by Supervisor Stern to return to open session. Roll call vote taken. All members present voting aye. Motion carried. (5-0)

Open Session: Approve Ozaukee County’s Final Proposal – 2007-2008 Lasata Union Contract: 8:45 AM Return to open session. All members present. Staff: Meaux, Winkelhorst, Finance Director Lamb, Corporation Counsel Kenealy, Treasurer Makoutz, Deputy Treasurer Steen, Technology Resource Director Buhler and Interim Parks Director Struck. Others Present: Walerstein and Kris Ziehm, Ozaukee Press.

Motion made by Supervisor Barrow, seconded by Supervisor Becker to approve the final proposal for the 2007-2008 Lasata Union Contract. All members present voting aye. Motion carried. (5-0)

Review/Approve Increased Annual Hours for Planning Intern: Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to deny the request to extend the intern hours. Mr. Struck presented the request citing the projects currently being worked on and the value and knowledge of the current intern. Funds are budgeted for this. Mr. Lamb explained the eligibility in Wisconsin Retirement System (WRS) once the 600 hours have been exceeded. The additional hours worked above 600 will not exceed 439 hours, which is below part-time status. Mr. Meaux recommended support for the request. Discussion. Vote taken on the motion to deny. Majority of members not voting aye. Motion failed. (1-4) Barrow in support.

Motion made by Supervisor Becker, seconded by Supervisor Stern to approve the extension of the Planning Intern’s hours beyond 600 hours, increase wage to $9.00/hour and provide WRS of 10.6% on time worked above the 600 hours. All members present voting aye. Motion carried. (5-0)

Review/Approve Resolution-Transfer of Funds-Mee Kwon Pond Project: Motion made by Supervisor Dohrwardt, seconded by Supervisor Stern to approve the transfer request of $24,500. Mr. Struck explained the request. Vote taken. All members present voting aye. Motion carried. (5-0)

Review/Approve Resolution – Amendment to Policy and Procedure Manual-Implementation of Collective Bargaining Agreements: Mr. Meaux explained that the reason for the request is for assurance that the agreements are in final form before coming to the County Board. The requirement now would be for the union to sign off prior to going before the County Board. Motion made by Supervisor Becker, seconded by Supervisor Barrow to approve the amendment to the P & P manual. All members present voting aye. Motion carried. (5-0)

Review/Approve Purchase of Taxation, Assessment and Real Property Listing Software-County Treasurer: Ms. Makoutz explained that this software will work well in Ozaukee County for the process of real property listing, assessment, real estate and personal property taxes. ME Data Solution’s software has network capabilities which will function with the Fidlar software used by the Register of Deeds and could assist PRLM by using the same data base for their Private Onsite Wastewater Treatment System (POWTS). PRLM is currently looking at software from ME Data Solutions which could replace the Carmody system currently used. The standard feature costs are $23,500 with an additional $10,000 to accommodate the property tax process for the multiple installment payment municipalities which are the Town and Village of Grafton and the Village of Bayside. These three municipalities use a three installment process on property taxes unlike the other thirteen municipalities that use only two. Discussion on standardizing the process throughout the county for efficiency.

Motion to purchase the ME Data Solutions LLC software with the additional multiple tax process and to notify the three municipalities – Town of Grafton, Village of Grafton and Village of Bayside that Ozaukee County will proportionately recover the costs of the additional $10,000 software expense to accommodate their multiple installment payment process. All members present voting aye. Motion carried. (5-0)

Discussion Regarding Employee Cell Phone Allowance-Technology Resources: Mr. Buhler explained the cost figures on cell phone usage noting the base fee of $19.95 purchasing and a reoccurring $6.84 per month. With the pagers there is an arrangement with the provider that we give them tower space and in return there is no air time fee charge and 7 pagers are free. Mr. Buhler is proposing a cell phone allowance instead of the county owning the cell phones. Discussion. Recommendation by Mr. Buhler that the department head can determine what their needs are and if a cell phone allowance would work in their department. Mr. Buhler will draft an amendment to the P & P Manual and present it at the next meeting.

Review/Approve 2008-2012 Capital Improvement Plan (CIP): Mr. Meaux explained the changes on the fairgrounds and courthouse restoration. Also stating that the CIP is a planning document and all decisions go through normal budget review. Supervisor Barrow questioned as to why certain items are capital assets such as computers, vehicles, asbestos removal in the old jail are listed. Mr. Lamb agrees that these are operating expenses but that this is a tool. He further stated that there are different objectives and requirements through out the county. These items are listed but are naturally taken care of through the budget review.

Motion made by Supervisor Dohrwardt, seconded by Supervisor Becker to approve the CIP for 2008-2012 with the understanding that this is a planning document that will be discussed through the budget process and to forward this to the County Board for adoption. The majority of members present voting aye. Motion carried. (4-1) Barrow opposed.

County Clerk’s Report: There was nothing to report at this time.

Human Resource Department Report: There were no questions.

Treasurer’s Report: Ms. Makoutz reported that the interest dropped two points. She closed the account at Associated Bank as they were no longer providing 30 points above the pool and now offered much less. The balance from the account was transferred to Port Washington State Bank which receives 31 points above the pool. Ms. Makoutz reviewed the sales tax income and reported that delinquent property taxes are down from last year and that is at 4.31% of the levy.

Finance Director’s Report: Mr. Lamb reported that he had compiled some raw data sent from Sheboygan County on 2007 budget expenditures/cost and tax levy for the following areas: Health and Human Services, Care facilities (Lasata), Sheriff and Highway. The counties that were compared were Calumet, Fond Du Lac, LaCrosse, Marathon, Outagamie, Sheboygan, Washington and Ozaukee. Mr. Lamb also reported on the undesignated fund balance. Discussion. Mr. Lamb commented on the auditors and stated that the County is in good financial position, healthy reserves, no unfunded liability and little debt. The County has Aa1 bond rating. There are less than 25 counties in the entire United States with a rating this high or higher but we can not obtain an Aaa1 rating because of our size. Mr. Lamb feels that the County should look at closing our fiscal year later than we do now. He will review that. Further discussion.

Claims & Wire Transfers Summary Sheet: Motion made by Supervisor Dohrwardt, seconded by Supervisor Becker to approve the Claims & Wire Transfers in the amount of $1,018,635.00. All members present voting aye. Motion carried. (5-0)

Conference/Convention & Meeting Attendance Report: There were none at this time.

Technology Resources Hardware/Software Purchase/Disposal & Project Status: Mr. Buhler reported that the radios have not been received for the rebanding as of yet and he is working on the claim with Microsoft. Mr. Meaux stated that he does have the signed contract now on the Nextel rebanding

Next Meeting Date: June 14, 2007

Adjournment: Motion made by Supervisor Becker, seconded by Supervisor Stern to adjourn. All members present voting aye. Motion carried. (5-0)

Meeting adjourned at 10:40 AM

County Clerk

Table of Content

Port Washington, Wisconsin

April 26, 2007

The Administrative Committee met in A-200 of the Administration Center.

Present: Supervisors Cronce, Dohrwardt, Barrow, Becker and Geracie. Staff: Lasata Administrator Luedtke, Finance Director Lamb, Employee Relations Coordinator Anderson, Sandra Polgar, Paula Ford, Wendy Stencel and County Clerk Winkelhorst.

Others present: LAW Business Agent Ben Barth.

Call to Order/Proper Notice/Adoption of Agenda: Meeting called to order by Chairperson Cronce at 8:00 A.M. Assurance that the meeting was properly noticed, so noted by Ms. Winkelhorst. Motion made by Supervisor Barrow, seconded by Supervisor Geracie to adopt the agenda as revised. All members present voting aye. Motion carried. (5-0).

Approve Minutes of the March 23 and April 5 Meetings: Motion made by Supervisor Barrow, seconded by Supervisor Becker to approve the minutes as mailed. All members present voting aye. Motion carried. (5-0).

Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to enter into closed session. All members present voting aye. Motion carried. (5-0)

Closed Session – per WI State Stat.19.85 (1) (c): Discussion Regarding Lasata Grievances-2007-5D and 2007-6D: 8:05 AM Closed session. Roll call taken. All members present and others previously in attendance expect Lamb and Winkelhorst.

Motion made by Supervisor Barrow, seconded by Supervisor Becker to return to open session. All members present voting aye. Motion carried. (5-0)

8:35 AM Roll call taken. All members present. Staff: Lamb, Winkelhorst, Human Services Director Haupt, Administrative Services Coordinator Woda, Public Health Director Madlom, Senior Personnel Specialist Pritzlaff, Benefits Manager Klumb, Corporation Counsel Gorden, Treasurer Makoutz, County Administrator Meaux, Economic Development Director Schilling, Behavior Health Manager Lappen and Technology Resource Director Buhler.

Others Present: Verne Socks, President Modern Equipment, Larry Way, President/CEO Alco Industries, Andrew Lesko, Vice President Operations Alco Industries and Paul Czisny, Vice President/Controller Modern Equipment and SEWRPC Chief Economic Development Planner John Meland.

Open Session: Action Regarding Lasata Grievances-2007-5D and 2007-6D: Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to deny the grievances for 2007-5D and 2007-6D. All members present voting aye. Motion carried. (5-0)

Public Health-Office Assistant II-Union-Full Time (37.50 wk): Ms. Madlom presented the request for this position, which is being vacated by a retirement. Motion made by Supervisor Geracie, seconded by Supervisor Becker to approve the request to fill the Office Assistant II position in Public Health. All members present voting aye. Motion carried. (5-0)

Human Services-Psychiatric Nurse/Case Management-Union-Full Time (37.50/wk): Mr. Haupt gave an overview of the position stating that this was approved in the 2007 budget with the intention to wait until June to fill. Motion made by Supervisor Barrow, seconded by Supervisor Becker to approve the request to fill the Psychiatric Nurse/Case Management position in Human Services. All members present voting aye. Motion carried. (5-0)

Chairperson Cronce requests to move ahead in the agenda. There were no objections.

Resolution – Revolving Loan Fund- Modern Equipment: Mr. Meland presented an overview referring to his memo dated April 19 describing the project. Modern Equipment is a wholly-owned subsidiary of Alco Industries Inc. There are approximately 68 jobs and will consolidate operations at the former TRAK facility. The company is applying to both Ozaukee County and City of Port Washington for financing to assist with the acquisition of the TRAK facility. The financial projections for the company for 2007 are 23%. The company is requesting the loan with a term of 10 years, an amortization of 20 years, interest-only payments for a 12-month period and an interest rate of 3%. This would require a waiver of the 4% minimum that has been established for the program. Mr. Meland then proceeds to address the contingencies listed in the memo. Discussion on the waiver of the 3%. Motion made by Supervisor Becker, seconded by Supervisor Geracie to approve the loan as presented. Further discussion. Motion made by Supervisor Barrow, seconded by Supervisor Dohrwardt to amend the interest rate to 4%. Vote taken on the amendment. Majority of members present not voting aye. Motion fails. (1-4) Supervisor Barrow voting aye. A friendly amendment offered by Chairperson Cronce on contingency #6 to eliminate "and the unlimited corporate guarantee of Alco Industries" and contingency #8 to add "and no additional onsite testing required". Friendly amendment accepted by Supervisors Becker and Geracie. Vote taken on the motion with the friendly amendment. Majority of members present voting aye. Motion carried. (4-1) Barrow opposed.

Chairperson Cronce reverted back to the original order of the agenda.

Corporation Counsel – Account Clerk III: Ms. Gorden presented the request to study this position citing the case management responsibilities. She further reviewed the future outlook for her department and funding problems that will be forthcoming. Discussion. Motion made by Supervisor Becker, seconded by Supervisor Dohrwardt to approve the request to study the Account Clerk III position in Child Support. All members present voting aye. Motion carried. (5-0)

Maryann M. Erickson: Chairperson Cronce suggested the vote be on all three together. There were no objections. Motion made by Supervisor Becker, seconded by Supervisor Geracie to approve the commendations for Jacques, Ingamells and Erickson as presented. All members present voting aye. Motion carried. (5-0)

Review/Approve-Out of State Travel Request-Sheriff’s Department: Motion made by Supervisor Barrow, seconded by Supervisor Becker to approve the out of state travel request. All members present voting aye. Motion carried. (5-0)

Moving ahead in the agenda while waiting for Building Superintendent Behlen to phone in.

Review/Approve Salary for Assistant Real Property Lister-Treasurer’s Department: Ms. Makoutz explained the reason for the request noting that the WRS benefits have been waived and wages would not exceed $12,763 for the balance of 2007. Discussion.

Chairperson Cronce moving back in the agenda.

Mr. Behlen in attendance by phone to explain the request for the transfer. This would be the construction of a doorway for the Jail Lieutenant to have access to the Administrative office. Questions were asked.

Chairperson Cronce referred back to item in discussion.

Ms. Makoutz addressed the issue of property lister. Ms. Makoutz explained agricultural use penalty revenue funding for this position. Motion made by Supervisor Geracie, seconded by Supervisor Becker to approve the salary request for the Assistant Real Property Lister in the Treasurer’s Department. All members present voting aye. Motion carried. (5-0)

Review/Approve Revolving Funds 5.01(9) (a)-Petty Cash Treasurer Increase: Motion made by Supervisor Barrow, seconded by Supervisor Becker to approve the petty cash Treasurer increase. All members present voting aye. Motion carried. (5-0)

Review/Approve Revolving Funds 5.01(3)(b)-Petty Cash Checking Account Increase: Motion made by Supervisor Barrow, seconded by Supervisor Geracie to approve the petty cash checking account increase. All members present voting aye. Motion carried. (5-0)

Chairperson Cronce reverted back in the agenda for action.

Review/Approve – Transfer of Funds-Sheriff’s Department:

Motion made by Supervisor Geracie, seconded by Supervisor Dohrwardt to approve the transfer request for $2,500. All members present voting aye. Motion carried. (5-0)

9:40 AM Break

9:54 AM Committee reconvened.

Presentation by Kim Hurtz Regarding 2006 Health Insurance Experience Reports: Ms. Hurtz is now present to give an informational session. Information was presented on benefit coverage. Chairperson Cronce requested a cost on 30-31 day supply on prescription drug as opposed to the 34-day supply in the presentation. Claims experience chart showed that Admin, Rx and Medical claims were below the premium rates which are a very positive direction showing that some of the changes the county has put in place and decisions that have been made have had a positive impact. Other charts were annual cost per employee, claim breakdown, demographics and prescription drug utilization & statistics. Further breakdown was presented regarding inpatient hospital admissions, outpatient hospital visits, emergency room visits, inpatient surgery, outpatient surgery, physician office visits, mental health visits, physical medicine encounters, wellness/routine visits, claims related to behavior, prevention, early detection & disease management and chronic disease impact.

10:35 AM Supervisor Barrow excused.

County Clerk’s Report: There were no questions.

Treasurer’s Report: Ms. Makoutz reported that the delinquent tax is at 4.59% of the levy, which is down from the prior year of about $12,000. Interest rates went up 2 points. Ms. Makoutz stated that she did not send the Department of Revenue a letter to request an audit of the sales tax division due to the timing of what was going on. The state auditor sent a letter to the Legislative Audit Committee on March 22 asking for a proposed audit of the information on the technology. Discussion on options we could possibly take. The consensus of the committee is to keep working with our Legislative Representatives, other counties and to leave the door open for any possible course of action.

Human Resource Department Report: Mr. Meaux informed the committee of the upcoming change in the Parks Department. The committee consensus was acceptance of the Parks Director’s resignation and transition plan.

Finance Director’s Report: There were no questions.

Claims & Wire Transfers Summary Sheet: Motion made by Supervisor Becker, seconded by Supervisor Dohrwardt to approve the Claims & Wire Transfers in the amount of $1,385,695.11. All members present voting aye. Motion carried. (4-0)

Conference/Convention & Meeting Attendance Report: Mr. Lamb reviewed for the committee the Accounting Academy convention that he and Carla Phillips would like to attend. Motion made by Supervisor Becker, seconded by Supervisor Geracie to approve attendance for Mr. Lamb and Ms. Phillips at the Accounting Academy Convention in Chicago August 6-10. All members present voting aye. Motion carried. (4-0)

Technology Resources Hardware/Software Purchase/Disposal & Project Status: There were no questions.

Next Meeting Date: Consensus of the committee to change the next meeting date from May 26 to May 18 at 8:00 AM.

Adjournment: Motion made by Supervisor Dohrwardt, seconded by Supervisor Geracie to adjourn. All members present voting aye. Motion carried. (4-0)

Meeting adjourned at 11:30 AM

County Clerk

Table of Content

Cedarburg, WI

April 5, 2007

Benefits Manager

Julianne B. Winkelhorst

Julianne B. Winkelhorst

Julianne B. Winkelhorst

Julianne B. Winkelhorst

Julianne B. Winkelhorst