Social Services

October 15, 2004

The Social Services Committee meeting was called to order at 8:30 a.m. by Chairperson Alan Kletti. Supervisors John Hilber, Cindy Bock, and Gerald Walker were also present for this meeting. Supervisor Maryann Erickson was absent.

Also present were County Administrator Tom Meaux, Staff members Anne Conners, Cheryl Isacson and Robert Haupt. Cheryl Marek-Domrose DCFS Area Administrator was in attendance as well.

APPROVAL OF MINUTES

A motion was made by Mr. Hilber and seconded by Ms. Bock to approve the minutes of the Social Services Committee meeting held on September 17, 2004 as submitted. This motion was unanimously approved.

PRESENTATION ON CLERICAL AND FISCAL SUPPORT SERVICES

Cheryl Isacson, Administrative Services Coordinator noted here her two full-time and three part-time clerical staff provide services to 40 plus staff. These employees enter computer data, type transcriptions, maintain case records, provide reception work and maintain agency supplies. These staff handle between 400 to 500 calls per week and assist 15 to 20 clients a day in our waiting room. They provide clerical support to Economic Support staff, Adult Services staff, Juvenile Court staff, Child Protective Service staff, Fiscal staff and management staff. Cheryl expressed appreciation for the quality of work performed by her staff.

Anne Conners, Business Manager assigns work to an Assistant Business Manager as well as an Account Clerk I. Her staff monitor service authorizations, maintain fiscal contracts, record and pay invoices, and complete numerous financial forms as required by federal, state and county government. Our fiscal staff work with outside auditors in order to reconcile our accounts and maintain appropriate financial records. Quarterly time studies are collected and recorded by our fiscal staff. For the past few months, Anne has been working with the Business Manager from the Department of Community Programs in developing job descriptions and protocol for a possible human services merger. Anne works very closely with the director in establishing and monitoring the annual budget.

FUNDING OF THE RESTITUTION PROGRAM FOR 2005

This committee was informed that money which had been cut from our restitution program had recently been restored by the Finance Committee. This action was possible because of a less than expected increase in health insurance costs. It was suggested that perhaps juvenile offenders who owe restitution should be charged an additional fee for the cost of administering the restitution program. The director agreed to explore whether or not administrative rules or statutes would allow such a fee.

STATUS REPORT ON HUMAN SERVICES STUDY

In their meeting on October 14, 2004 the Community Programs Board requested that managers from both the Department of Social Services and the Department of Community Programs attend our next meeting. It was suggested that perhaps the Social Services Committee and the Community Programs Board have a combined meeting on November 11, 2004 at 3:00 p.m. The Social Services Committee members present for this meeting expressed support for this recommendation.

Managers will be asked their opinion as to the major benefit or consequence of our two departments merging. Some board members are also interested in obtaining information as to the major tasks which will need to be completed before formally becoming a human services department.

Tom Meaux either has or will be meeting with the Director of the Aging Department, the Director of Public Health, the Commission on Aging and the Public Health Board to assess the possible benefits and/or consequences of their inclusion in a possible merger of human service departments. Tom stated his intention of introducing a resolution during our November 11, 2004 meeting which would seek support for the development of an Ozaukee County Human Services Department.

In discussing this issue, John Hilber made the following comment: "Someone once said you can’t have progress without change but change doesn’t always mean progress."

STATUS REPORT ON INTEGRATED GOVERNMENT SERVICES PLATFORM

Management staff in both the Department of Social Services and the Department of Community Programs have recently spent a great deal of time working with our contracted providers to modify the Inform software program to most effectively meet our needs. A great deal of progress has been made as a result of these meetings but there are a few items that still need resolution. If these remaining issues can be resolved, the Inform software program administered by Qualifacts, Inc. will be used by our Juvenile Court Unit in the very near future. Everyone has agreed that because of the necessary modifications our implementation process has been extended by two months.

STATUS REPORT ON MEQUON CARE CENTER CLOSINGS

A written status report on the relocation efforts for the residents of the Mequon Care Center was distributed to those in attendance. According to this written summary, 37 residents of the original 125 residents remain in the facility. There is a planed closing date of December 1, 2004. Forty of these individuals have been or are in the process of being assessed for possible community placements by our staff. Our staff have had to put in overtime in order to complete these assessments. This cost is being reimbursed by COP Assessment and Case Plan funds. While 13 residents have already been placed into Ozaukee County Community Based Residential Facilities, there have also been 15 individuals who have been assessed as inappropriate for a community placement and require another nursing home placement. An updated status report will be provided in upcoming board meetings.

AUDIT PAYMENTS

Audit payments were approved as submitted during this meeting. A motion was made by Ms. Bock and seconded by Mr. Walker to approve the invoice submitted by ARO Counseling for the child abuse/neglect prevention work funded by a Title IV-E grant. This motion was unanimously approved.

WCHSA FALL CONFERENCE

Committee members were informed that the one day fall conference for the Wisconsin Counties Human Service Association will be held on December 2, 2004. Committee members were encouraged to reserve this date as they may be interested in some of the presentations for this conference.

TIME AND DATE OF NEXT MEETING

There will be a joint oversight committee meeting on November 11, 2004 at 3:00 p.m. This meeting will be held in Room 118 of the Ozaukee County Administration Center.

A motion was made by Ms. Bock and seconded by Mr. Hilber to adjourn this meeting. This motion was unanimously approved.

Respectfully submitted,

Cynthia Bock

Secretary

Table of Contents


September 17, 2004

The Social Services Committee meeting was called to order at 8:45 a.m. by Chairperson Alan Kletti. Supervisors John Hilber, Cindy Bock, Gerald Walker, and Maryann Erickson, were present for this meeting.

Also present were County Administrator Tom Meaux, Bruce Kremin, Coordinator of the Ozaukee County Restitution Program, and staff members Eileen Newby and Robert Haupt

APPROVAL OF MINUTES

A motion was made by Mr. Walker and seconded by Mr. Hilber to approve the minutes of the Social Services Committee meeting held on August 20, 2004 as submitted. This motion was unanimously approved.

REVIEW OF 2005 BUDGET PROPOSAL

Bruce Kremin, Coordinator of the Supervised Work and Payback Restitution Program handed our statistics pertaining to the outcomes of this program. The initial budget proposal approved by Tom Meaux, County Administrator included a 50% cut in the amount of monies allocated for this program. One of the handouts provided made the following statement: "In 1984 nearly 21 years ago, Ozaukee County government endorsed the creation of the Supervised Work and Payback Program (SWAP) in the hopes of bringing about a revitalized energy and commitment to juvenile offender accountability and a stronger foundation for victim advocacy…". This pilot program was initiated in partnership with the Youth and Family Project, Inc. Unlike any other juvenile restitution program in the state, the following outcomes can be claimed: "Since its inception in 1984, SWAP has secured 96.7% of the restitution that has been ordered by Ozaukee County juveniles through Circuit Court orders or departmental mandate." "Since its inception in 1984, SWAP has secured 98% of all community service hours that had been ordered of its juvenile offenders by the Ozaukee County Circuit Court or departmental mandates."

Bruce pointed out to committee members that his program had been cut by almost one third in last year’s budget process. If this proposed 50% cut is approved by the County Board, the restitution program would become an additional responsibility of juvenile justice caseworkers. After a great deal of discussion on this proposed cut, a motion was made by Ms. Bock and seconded by Mr. Walker to recommend that the Finance Committee maintain the same amount of money budgeted for the restitution program as was done for fiscal year 2004. This motion was made with the understanding that the Ozaukee County Youth Project would work with the Ozaukee County Administrator’s Office in seeking revenue from other sources such as fee charging and/or increased United Way funding. This motion was unanimously approved.

Committee members were informed that the 2004 approved budget included $931,666 of new levy along with a projected carry over of $327,000 of a projected fund balance. The current budget proposal for fiscal year 2005 includes $1,550,129 of county levy. It was pointed out that $130,000 of this 2005 budget is simply levy transferred from the Sheriff’s Department to the Ozaukee County Social Services Department to cover the cost of housing juveniles in secure detention. Therefore this is simply levy transferred from one department to another and does not represent an additional levy increase. Subtracting this allocation from our total levy request would result in an increase of county levy of $161,463 over our 2004 approved budget allocation. It is estimated that the payroll and benefit increases to maintain our current staff would be $114, 400.

No other motions were made in regard to the proposed 2005 budget.

PRESENTATION ON ECONOMIC SUPPORT PROGRAMS

Eileen Newby, Economic Support Supervisor gave a presentation on the Economic Support programs we administer. The sluggish economy of the last few years has resulted in a huge increase in the workload for our Economic Support staff. Efficient automated systems such as the "CARES" software program have helped our staff complete their work within the deadlines prescribed by the federal and state governments. However, without an additional reduction in either workload tasks, increased efficiencies or additional staff, it is highly unlikely that we will achieve desired outcomes.

Eileen mentioned to those present that a new web based registration and application system will be implemented during 2005. If this system works as predicted, it will require one full-time employee to scan documents into the system. This clerical support function will save us the cost of having to hire at least one additional Economic Support worker during 2005. Although a full-time position was requested through the budget process, a decision was made by Tom Meaux to have this work completed by support staff from another department on at least a half-time basis. If the hours available from this person were insufficient to complete necessary tasks, Tom will support seeking approval for additional help during the next twelve months.

STATUS REPORT ON HUMAN SERVICES STUDY

During the next few weeks, the director will be meeting with the individual managers of both the Department of Social Services and the Department of Community Programs to discuss possible changes in their job description. Tom Meaux, County Administrator will also be meeting with the Director of Aging and the Director of Public Health in order to assess the benefits or consequences of their inclusion in a possible Human Services Department. It is still our hope that a recommendation as to whether or not a Human Services Department should be created will be made by December 1, 2004.

STATUS REPORT ON INTEGRATED GOVERNMENT SERVICES PLATFORM

Department of Community Programs staff and the Juvenile Justice Unit of the Department of Social Services are in the process of trying to adapt the "Inform" software program to the services provided to their clients. This process has taken longer than originally anticipated and there are ongoing negotiations as to the most appropriate outcomes.

STATUS REPORT ON MEQUON CARE CENTER CLOSINGS

A brief written status report was distributed to those in attendance. Social Services staff have had to put in overtime to make assessments as to where residents of the Mequon Care Center should be relocated. Up to this point in time, the following accomplishments have been made: There have been 16 COP assessments completed; 11 residents are already placed into Community Based Residential Facilities; 16 other residents are in the process of being assessed as to their suitability for Community Based Residential Facilities and 9 individuals have been assessed as inappropriate for community placement. Up to this point in time, almost 92 hours of overtime have been accumulated in trying to achieve this task.

WRITE OFF OF ACCOUNTS

A motion was made by Ms. Erickson and seconded by Mr. Walker to forward the submitted list of write offs to the Corporation Counsel. This motion was unanimously approved.

AUDIT PAYMENTS

Audit payments were approved as submitted during this meeting. A motion was made by Mr. Hilber and seconded by Ms. Erickson to approve the invoice submitted by ARO Counseling for the child abuse/neglect prevention work funded by a federal grant. This motion was unanimously approved.

TRANSFER OF FUNDS

The Board approved the transfer of funds as submitted during this meeting.

TIME AND DATE OF NEXT MEETING

The next Social Services Committee Meeting will be held on Friday, October 15, 2004 at 8:30 a.m. in Room A-200 of the Ozaukee County Administration Center.

A motion was made by Ms. Bock and seconded by Mr. Hilber to adjourn this meeting. This motion was unanimously approved.

Respectfully submitted,

Cynthia Bock

Secretary

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August 20, 2004

The Social Services Committee meeting was called to order at 8:30 a.m. by Chairperson Alan Kletti. Supervisors John Hilber, Cindy Bock, Gerald Walker, and Maryann Erickson, were present for this meeting.

Also present were staff members Frank Peterson, Tom Kopp, Anne Conners, Robert Haupt and County Administrator Tom Meaux.

APPROVAL OF MINUTES

A motion was made by Mr. Walker and seconded by Ms. Bock to approve the minutes of the Social Services Committee meeting held on July 16, 2004 as submitted. This motion was unanimously approved.

INITIAL BUDGET FOR 2005

Those present were given a copy of our initial budget proposal for 2005. This proposal had been submitted to the Finance Department as of August 2, 2004. The director would be meeting with the county administrator and finance director at 10:30 a.m. on this day for the purpose of reviewing this budget.

This initial budget would require an increase in county levy of $390,607 for the Department of Social Services which includes $130,000 transferred from the Sheriff’s Department budget to pay for the housing of youth held in secure detention, an estimated increase of $176,400 in payroll and fringe benefits, $45,914 for an Economic Support assistant (because caseloads have more than doubled in four years) and $36,293 for the placement of youth in alternate care. Those present were informed that we now are responsible for the cost of placing two autistic youth in alternate care placements for the rest of their lives. Just these two youth will cost our department $150,000 during the next 12 months.

Committee members were informed that the county administrator may once again ask us to make cuts in non-mandatory programs or services. Supervisor Walker mentioned that he read an article about another county whose restitution program was apparently administered by a church organization. While committee members were not opposed to looking at other alternatives to provide restitution to victims of crime, they did express concern about the possible reduction in services to these victims. The director agreed to forward this message to the county administrator.

WISCONSIN COUNTIES HUMAN SERVICES ASSOCIATION INITIATIVES

Those present were informed that this organization is actively working with the administrators of health and family services to address a number of complicated human service issues. We need to develop the most cost effective approaches possible to deal with the cost of providing services to the aging baby boom population. We also need to develop a fair and equitable method of dealing with families who are victims of a poor economy and need financial aid as well as other services to support their families. Our state faces potential financial penalties if we do not improve our services to children who are the victims of abuse and neglect. Committee members were told that they will be kept informed through email attachments as to the progress being made on these different issues.

UPDATE ON HUMAN SERVICES STUDY

A written status report was provided to committee members summarizing the activities and recommendations of the management staff in the Department of Social Services and Department of Community Programs. A Power Point presentation summarizing this written report was created by Jason Dzwinel and will be presented to the county board at its September 1, 2004 meeting. Those present found the information provided to be beneficial but did recommend that wherever possible, we should use words instead of acronyms.

UPDATE ON MEQUON CARE CENTER CLOSING

Frank Peterson, Supervisor of Adult Services attended this meeting to provide a status report on the relocation of the residents of this facility. Up to this point in time, 34 residents have been referred to our adult service staff for assessment as to where they could be appropriately placed. According to Frank, there could be an additional 17 such referrals made to our staff within the next few weeks. Eleven residents have already been placed in Ozaukee County Community Based Residential Facilities. These 11 clients as well as others who may be assessed as being appropriate will be assigned to our existing adult service staff. Because these assessments require work that is in addition to our normal workload, we have already had to pay staff over $2,000 in overtime costs for this purpose. Before this process is done, we estimate that we may be required to pay almost $10,000 in overtime costs. Fortunately, most of this cost will be reimbursed to our department by the State Department of Health and Family Services. Committee members will be kept informed as to the status of this initiative.

REQUEST TO INCREASE HOURS OF ONE OR TWO ADULT SERVICES CASE MANAGERS

Clients who are relocated from the Mequon Care Center into our community will need to be added to the caseloads of our adult services staff. The cost of these placements and the time it takes to provide case management will be reimbursed to us from the state and federal governments. However, the increased responsibilities will require that we seek approval for moving two 30 hour part-time positions to two full-time 40 hour positions, one 37.50 full-time position to a 40 hour week position and one office assistant III position from 18.75 to 21.75 hours per week. A motion was made by Mr. Walker and seconded by Mr. Hilber to increase the hours of the adult service positions as stated above. This motion was unanimously approved.

LONG-TERM SUPPORT PLANNING COMMITTEE MEMBERSHIP

At the recommendation of Frank Peterson, a motion was made by Ms. Bock and seconded by Ms. Erickson to nominate Karen Nadolski to replace Myra Arendt on the Long-Term Support Planning Committee as the consumer representing developmentally disabled persons. This motion was unanimously approved.

AUDIT PAYMENTS

Audit payments were approved as submitted during this meeting. A motion was made by Ms. Erickson and seconded by Mr. Walker to approve the invoice submitted by ARO Counseling for the child abuse/neglect prevention work funded by a federal grant. This motion was unanimously approved.

TIME AND DATE OF NEXT MEETING

There will be a joint public hearing on the proposed 2005 budget for the Department of Social Services and the Department of Community Programs on September 9, 2004 at 7:00 p.m. in the auditorium of the Ozaukee County Administration Center.

A motion was made by Mr. Hilber and seconded by Mr. Walker to adjourn this meeting. This motion was unanimously approved.

Respectfully submitted,

Cynthia Bock

Secretary

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July 16, 2004

The Social Services Committee meeting was called to order at 8:30 a.m. by Chairperson Alan Kletti. Committee members John Hilber, Cindy Bock, Gerald Walker, and Maryann Erickson, were present for this meeting.

Also present were staff members Frank Peterson, Tom Kopp, Anne Conners, Robert Haupt and County Administrator Tom Meaux.

APPROVAL OF MINUTES

A motion was made by Ms. Erickson and seconded by Mr. Walker to approve the minutes of the Social Services Committee meeting held on June 18, 2004 as submitted. This motion was unanimously approved.

MEQUON CARE CENTER CLOSING

Frank Peterson, Adult Services Unit Supervisor provided a summary of our agency’s responsibility as a result of the closing of the Mequon Care Center within the next few months. Approximately 100 people attended a meeting at the Mequon Care Center on 7/15/04 to discuss the process of relocating the current residence. Designated state staff, as well as social workers from Milwaukee and Ozaukee Counties will be members of a relocation team. There are currently 120 residents who need to be placed in another facility. Approximately one half of these residents are receiving medical assistance and half are private pay. Initially our department is attempting to develop relocation plans for 7 residents who could be possibly placed in one of a dozen community based residential facilities (CBRF) located within Ozaukee County. These facilities are licensed to provide different levels of care to their residents. The Lasata nursing home currently has a waiting list of about 40 individuals and is therefore not an immediate resource for relocating Mequon Care residents.

Our agencies two full-time and two part-time adult services staff will all be involved in assessing residents’ needs and developing relocation plans. This work will of course be in addition to their every day work tasks. We will be required to authorize overtime expenses in order to complete necessary work tasks. Our staff will be expected to provide case management services to those residents who are placed in Ozaukee County facilities. Although we will receive state and federal reimbursement for these additional work tasks, it may be necessary for us to move part-time positions to full-time. It is estimated that it could take as long as nine months before all Mequon Care residents are relocated to different living arrangements.

SUMMARY OF JUVENILE COURT SERVICES

Tom Kopp, Juvenile Court Unit Supervisor provided an overview of the services provided to juvenile offenders and their families. Our Juvenile Court Unit consists of a full-time supervisor, four full-time Juvenile Court Intake/Dispositional workers, one full-time family therapist, one half-time foster care coordinator and two part-time family support workers. Referrals are received from Juvenile Court officers throughout the county as well as parents who are having a difficult time controlling their children’s behavior.

After completing a family assessment of each referral, assigned staff make recommendations to the district attorney and/or corporation counsel as to the most appropriate disposition of the referral. Dispositions generally range from simply holding a case open for a short period of time to placing serious offenders in correctional facilities.

One of Tom’s written handouts provided a good description of "graduated sanctions/incentives." These concepts help explain the guiding principles of our Juvenile Justice System. These principles are:

  • Certainty or responsiveness to every infraction.

  • Speed or the response needs to be swift.

  • Consistency in that similar infractions receive similar responses.

  • Economy in that the chosen response is the minimum likely to produce the desired result.

  • Proportionality or the level of response should equal the level of the offense.

  • Progressiveness or continued noncompliance results in increasingly severe responses.

  • Neutrality in that responses are an objective, impartial reaction to an offense.

  • Tom also reminded committee members that the Juvenile Court Unit will be the first Human Service program in our county to use the Inform case management software program. Eventually this program will also be utilized for services provided through the Department of Community Programs.

    SUMMARY OF 2005 BUDGET PROCESS

    Anne Conners, Business Manager provided a status report on the 2005 budget process. The business managers and service supervisors have been working collaboratively on assessing projected expenditures for the remainder of 2004 as well as 2005. We also are attempting to determine the estimated amount of revenue we may receive from various sources. Our initial budget projections must be submitted to the Finance Department by August 2, 2004. Subsequently, department heads will be meeting with the county administrator in an attempt to balance projected needs with the amount of revenue available. Our preliminary budget for 2005 will be discussed at our next Social Services Committee meeting on August 20, 2004.

    HUMAN SERVICES STUDY UPDATE

    The managers within the Department of Social Services, Department of Community Programs and the director are in the process of putting together a written status report as to the possible benefits and/or challenges in developing an Ozaukee County Human Services Department. Proposed changes in the management structure and in some existing job descriptions will need to be approved by the county administrator. It will also be necessary to estimate the fiscal impact of recommended changes. In collaboration with the County Administrator’s Office, we are hoping to develop a Power Point presentation as to the issues which have been addressed up to this point in time. We hope to have this presentation completed by September 1, 2004.

    WCHSA AGENDA

    The next Executive Board meeting of the Wisconsin Counties Human Services Association is scheduled for August 5, 2004. Members of this organization and administrators of the Department of Health and Social Services have been working on new proposals as to the funding of long-term support programs and income maintenance programs. These proposals will be summarized at the August 5th board meeting in an attempt to obtain executive board approval for these proposals. Committee members asked to be sent an agenda for this upcoming WCHSA meeting in order to help them make a decision as to whether or not they would like to attend.

    AUDIT PAYMENTS

    Audit payments were approved as submitted during this meeting. A motion was made by Ms. Erickson and seconded by Mr. Walker to approve the invoice submitted by ARO Counseling for the child abuse/neglect prevention work they perform by means of a federal grant. This motion was unanimously approved.

    TIME AND DATE OF NEXT MEETING

    The next Social Services Committee meeting is scheduled for August 20, 2004 at 8:30 a.m. in Room A-200 of the Ozaukee County Administration Center.

    A motion was made by Ms. Bock and seconded by Mr. Hilber to adjourn this meeting. This motion was unanimously approved.

    Respectfully submitted,

    Cynthia Bock

    Secretary

    Table of Contents


    June 18, 2004

    The Social Services Committee meeting was called to order at approximately 8:30 a.m. by Chairperson Alan Kletti. Committee members John Hilber, Cindy Bock, Gerald Walker, and Maryann Erickson, were present for this meeting.

    Also present were Jason Dzwinel, Sharon Gilman, Anne Conners and Frank Peterson.

    APPROVAL OF MINUTES

    A motion was made by Mr. Walker and seconded by Ms. Bock to approve the minutes of the Social Services Committee meeting held on May 18, 2004 as submitted. This motion was unanimously approved.

    2004 BUDGET REVIEW

    Anne Conners, Business Manager provided those present with summary information pertaining to our expenditures for the first five months of the year. Five months of our fiscal year should represent about 42% of our annual budget. Most of the cost centers reviewed indicated that our expenditures were generally within our budget. The following line items were currently exceeding our budgeted revenue: Administrative Travel/Training = 61%; W-2 Total Expenditures = 58%; Foster Care for Child Protective Services = 51%; Foster Care for Juvenile Justice Cases = 58%; Supportive Home Care under the COP Waiver Program = 78% and under the CIP Program = 98%; Adult Community Based Residential Facilities = 58% under the COP Waiver Program and 92% under the CIP Program.

    This review of our expenditures up to this point indicates that we may have to extend our Adult Services Waiting List and assess whether or not we should give the Workforce Development Board a 120 day notice to discontinue services on behalf of the W-2 Program.

    2005 BUDGET PROCESS

    The initial draft of our budget is expected to be sent to the Finance Department by the end of July. Our initial budget will reflect our estimated costs based on the increased expenses reported to us by the Finance Department, the Human Resources Department and our contracted agencies. These initial budgets will be reviewed by the County Administrator and the Finance Director. There will be subsequent meetings with department heads in order to assess where possible efficiencies can be obtained. Further adjustments to proposed budgets may be made by the Finance Committee in September. At this time, it is anticipated that there will be a public hearing on the Social Services and Community Programs budgets on the evening of September 9, 2004.

    INTEGRATED GOVERNMENT SERVICES PLATFORM UPDATE

    The Juvenile Justice Unit within the Department of Social Services and all the service units within the Department of Community Programs will receive initial training on June 21 and 22, 2004. Those present were also informed that the circuit court judges for Ozaukee County have signed an order which would require that the parents of adjudicated juvenile offenders pay for services based on their ability to pay.

    ADULT SERVICES UNIT PRESENTATION

    Frank Peterson, Supervisor of the Adult Services Unit, provided an overview of the programs and services available through Adult Services Unit. Frank highlighted some of the information currently available on our web site pertaining to the 2003 annual statistics for the Adult Services Unit. Case managers in the unit investigate referred cases of elder abuse and alleged incompetency and may initiate petitions and reports pertaining to the establishment of a guardian and/or protective placements. Long-term care staff manage a variety of programs or services intended to maintain the elderly and disabled within their own homes or communities for as long as possible. The Social Services Department is also a certified Medical Assistance Provider for Personal Care. This program allows us to pay for hands-on care given to eligible elderly and disabled individuals within their own homes. Although we must meet many bureaucratic expectations before we receive reimbursement through this program, it is crucial that we continue to expand this resource in order to prevent more costly care for an ever-growing elderly and disabled population.

    An Interdisciplinary Team has been created as a result of a grant to focus on the prevention of elderly physical and financial abuse. Recently, training was provided to 33 bank tellers in Ozaukee County pertaining to ways in which the elderly have been victimized through various financial scams.

    HUMAN SERVICES STUDY UPDATE

    The managers within the Department of Social Services and the Department of Community Programs have arrived at a point in this process in which we are putting together a initial summary of issues we have addressed, changes already made and recommendations for changing the job descriptions of some positions. The director will work with the Administrative Coordinator’s Office as well as the Human Resources director to develop a recommended management structure for a possible Human Services Department and to assess the possible fiscal impact of recommended changes. Staff who are affected by possible job description changes will be given an opportunity to provide feedback as to their view on the possible consequences or benefits of any changes in their job description.

    WCHSA ORGANIZATION

    Committee members were encouraged to participate in the Wisconsin Counties Human Services Association in order to be able to better understand the many initiatives that are currently taking place in the field of human services. Those present requested copies of monthly agendas for the WCHSA Board in order to make a determination as to the value of attending the monthly meeting.

    AUDIT PAYMENTS

    Audit payments were approved as submitted during this meeting. A motion was made by Ms. Bock and seconded by Mr. Walker to approve the invoice submitted by ARO Counseling for the child abuse/neglect prevention work they perform through means of a federal grant. This motion was unanimously approved.

    TIME AND DATE OF NEXT MEETING

    The next Social Services Committee meeting is scheduled for July 16, 2004 at 8:30 a.m. in Room A-200 of the Ozaukee County Administration Center.

    A motion was made by Mr. Hilber and seconded by Ms. Bock to adjourn this meeting. This motion was unanimously approved.

    Respectfully submitted,

    Cynthia Bock

    Secretary

    Table of Contents


    May 18, 2004

    The Social Services Committee meeting was called to order at approximately 1:30 p.m. by Robert Haupt. Committee members John Hilber, Cindy Bock, Gerald Walker, Maryann Erickson, and Alan Kletti were present for this meeting. Others present were County Chairperson Robert Brooks, County Administrator Tom Meaux, Jason Dzwinel, Dave Perkins and Marian Ballos.

    ELECTION OF OFFICERS

    A motion was made by Mr. Walker with a second by Mr. Hilber to nominate Alan Kletti as the Chairperson of the Social Services Committee. There being no other nominations, a motion was made by Mr. Walker and seconded by Mr. Hilber to close nominations. This motion was unanimously approved. Subsequently Alan Kletti was unanimously approved as Chairperson of the committee.

    Alan’s first order of business was to accept nominations for Vice Chairperson of the committee. A motion was made by Mr. Walker and seconded by Mr. Kletti to nominate John Hilber as Vice Chairperson of the Social Services Committee. No other nominations being made, a motion was made by Mr. Walker and seconded by Mr. Kletti to close nominations for Vice Chairperson. The motion was unanimously approved. Subsequently John Hilber was unanimously approved as Vice Chairperson of the committee.

    A motion was made by Mr. Hilber and seconded by Mr. Walker to nominate Cindy Bock as the Secretary of the Social Services Committee. No other nominations being made, a motion was made by Mr. Kletti and seconded by Mr. Hilber to close nominations. This motion was unanimously approved. Subsequently, Cindy Bock was unanimously approved as Secretary.

    APPROVAL OF MINUTES

    A motion was made by Mr. Walker and seconded by Mr. Hilber to approve the minutes of the combined Social Services and Community Programs Committee meeting held on April 15, 2004 as submitted. This motion was unanimously approved.

    INTEGRATED GOVERNMENT SERVICES PLATFORM (IGSP) STUDY

    Dave Perkins from AMS gave a presentation on the Integrated Government Services Platform project. He handed out a written summary description pertaining to the vision of this project and the plan of implementation. Those present also viewed a PowerPoint presentation summarizing the activities of this project and its potential benefits. One of the primary benefits for clients who utilize county human services is that they would not have to repeat information because it would be available through a uniform data system.

    It is currently planned that the first stage of implementation would involve the Department of Social Services and the Department of Community Programs. If the desired objectives are achieved during the first stage, it is our intent to have the Department of Aging and the Department of Public Health integrate their current data collection software programs into a common integrated data system. This system should enhance our planning capabilities, help us measure established outcomes and provide required information to the state and federal governments.

    This project involves a unique partnership between Ozaukee County and three separate private business organizations. Systems Engineering Inc. (SEI) is responsible for providing "electronic filing cabinets" and integrating the various data collection instruments. Qualifacts, Inc. of Nashville is responsible for providing a case management software program for Juvenile Justice services and the services available through the Department of Community Programs. Microsoft provides its expertise in developing technology tools.

    Those committee members present recommended that the PowerPoint presentation be shortened to focus on a description of the objectives we are trying to achieve and highlighting the potential benefits for moving forward.

    A motion was made by Ms. Erickson and seconded by Mr. Hilber recommending that the County Board authorize funding for the first stage of the Integrated Government Services Platform project at its June 2, 2004 board meeting. This motion was unanimously approved.

    OVERVIEW OF CHILD PROTECTIVE SERVICES

    Marian Ballos, Supervisor of the Child Protective Services Unit gave an overview of our Child Protective Services program. Marian provided a short history of Child Protective Services and pointed out that federal Child Protective Services statutes didn’t exist until 1962.

    In the past few months, federal auditors reviewed Child Protective Services cases here in Wisconsin in order to determine whether or not they met established outcomes. Like all the other states before it, Wisconsin failed to meet a number of the desired outcomes. The Department of Health and Family Services in collaboration with staff from county human service agencies has recently submitted a Performance Improvement Plan to the federal government. This plan will establish new practice standards and require additional training of Child Protective Services staff.

    Marian pointed out that our department received 322 referrals during 2003 and she assigned 181 of these referrals for a more thorough assessment. She provided some examples of a couple of success cases. One involved a mother who had been a heroin addict who after participating in a treatment program was able to have her children returned to her and is currently doing well. Another case involved a child who was placed in alternate care when he was only six months old but was finally adopted by his foster parents at the age of 2.

    Cindy Bock and Maryann Erickson, our new committee members, thought this presentation was very helpful to them. They supported the idea of having other program supervisors give similar presentations in future meetings.

    APPROVAL FOR FILLING CHILD PROTECTIVE SERVICES VACANCY

    Barb Sandberg, a Child Protective Services assessment worker has given us notice that she plans on retiring after almost 25 years of service. During this period of time she has responded to scores of crisis situations and established plans for keeping numerous children safe from abuse and neglect. We sincerely appreciate her 25 years of service to the citizens of Ozaukee County. After reviewing the written support document, a motion was made by Ms. Bock and seconded by Mr. Hilber supporting the department’s request to fill Barb’s position after she retires. This motion was unanimously approved.

    BUDGET UPDATE

    Tabled until the next meeting.

    HUMAN SERVICES STUDY UPDATE

    This item was tabled until our next meeting.

    AUDIT PAYMENTS

    Audit payments were approved as submitted during this meeting. A motion was made by Mr. Hilber and seconded by Ms. Erickson to approve the invoice submitted by ARO Counseling for their child abuse/neglect prevention work funded by a federal grant. This motion was unanimously approved.

    TIME AND DATE OF NEXT MEETING

    The time and date of the next meeting has not yet been established.

    A motion was made by Mr. Hilber and seconded by Ms. Erickson to adjourn this meeting. This motion was unanimously approved.

    Respectfully submitted,

    Cynthia Bock

    Secretary

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    April 15, 2004

    The Social Services Committee and Department of Community Programs meeting was called to order at 11:00 a.m. by County Board Chairperson Gustav W. Wirth who was present to facilitate the combined meeting. Social Services Committee members George Lampert, Alan Kletti, Gerald Walker, and John Hilber, were present for the meeting. David Albert was absent.

    Department of Community Programs Board members Katie Callen, Mark Cronce, Stan Kulfan, Ronald Yokes, Mary Jo Knauf and Tammie Pergande were present for the meeting. Arlen Egel, Richard Nelson and Kimberly MeCulloch were absent. A motion was made by Mr. Lampert and seconded by Mr. Walker to approve the minutes of the Social Services Committee meeting held on March 19, 2004 as submitted. This motion was unanimously approve.

    A motion was made by Mr. Kulfan and seconded by Mr. Yokes to approve the minutes of the Community Programs meeting held on March 3rd 2004. Ms. Callen asked for an amendment of the minutes. It was noted to change absent members to excused members. Also to change the word "nomination" to "recommendation" of County Board Chair Gustav Wirth to the appointment of Robert Haupt as the Interim Director of Community Programs This motion was unanimously approved.

    Others Present for the Meeting: Mary DeLuca, Sharon Gilman, Jason Dzwinel, Cheryl Domrose and Liz from the News Graphic.

    Public Comment to the Board

    There were no public comments made during this meeting.

    Status Report on Human Service Study

    Those present were informed that the process of assessing the opportunities and challenges of developing a Human Services Department in Ozaukee County had begun as early as 1998.

    Members of the Community Programs Board requested that copies of this study be made available to them. Copies of this study can be received by contacting the County Administrator’s Office (262-238-8202).

    Jason Dzwinel from the County Administrator’s Office introduced a written resolution seeking County Board approval for the initiation of a study as to the possible benefits and/or consequences of forming a combined Human Services Department. After consultation with Dennis Kenealy, Corporation Counsel, a decision was made that this resolution could be introduced within this agenda item. A motion to adopt Resolution No. 04-XX titled Human Services Study was made by Mark Cronce and seconded by Stan Kulfan. This motion was unanimously approved by the Community Programs Board. A motion was made by Gerald Walker with a second by John Hilber to adopt Resolution No. 4-XX titled Human Services Study. This motion was unanimously approved by the Social Services Committee.

    As the director of the Department of Social Services and interim director of the Department of Community Program, Robert Haupt has been asked to expand on the study which concluded in April of 2000. To this end, the following kinds of activities have already taken place:

    Tom Meaux and Robert Haupt have had three different meetings with the employees of Ozaukee County human services departments in order to address the questions or concerns about this initiative.

    A meeting has been held with Cheryl Domrose, Area Administrator for the Division of Health and Family Services in order to discuss the administrative rules and statutes pertaining to the development of a Human Services Department.

    Advice has been sought and received from at least five different county human services directors.

    There have been at least nine individual or group meetings with managers from both departments to discuss constructive strategies, opportunities and challenges of developing a Human Services Department.

    Job descriptions for employees of both DSS and DCP have been obtained from the Human Resources Department.

    A request has been made to the Human Resources Director to obtain information on salaries paid to employees of Human Services Departments in counties having a similar population size.

    We have decided to review programs or services provided on the basis of whether or not the primary target groups are adults or children.

    Fiscal and support staff managers have begun the process of assessing how we could more efficiently and effectively utilize both fiscal and support staff.

    Managers have also been assessing whether some changes in procedures or protocol could be beneficial even if a combined Human Services Department was not established.

    Account Clerk I Moving to Full-Time (Social Services Dept)

    Robert Haupt requested a motion to move the part time Account Clerk 1 position in the Department of Social Services to a full time position as of June 1, 2004. This action was previously approved by Tom Meaux and the County Board during the budget process for 2004. This Account Clerk will complete tasks for both DSS and DCP and help us reduce the time it takes to receive reimbursement for services provided. A motion was made by Gerald Walker and seconded by John Hilber to move the DSS Account Clerk 1 from 18.75 hours to 37.50 hours. This motion was unanimously approved.

    New Client Placements

    According to Eileen Engl, Program Coordinator for the Developmental Disabilities Unit, two of their clients have now been placed at Winnebago. One individual was released from his second group home placement as a result of destroying property and another young man is making slow progress after having tried to castrate himself. Each of these placements cost the county $552 a day.

    Status Report on Filling Supportive Care Vacancies (Community Programs Dept.)

    Mike Lappen reported that they are still looking to fill the two vacancies for the Supportive Care Worker vacancies. They have had a couple of candidates but when they found out it was only for 10 hours a week they were no longer interested.

    Emergency Detentions

    Ozaukee County spends over $300,000 a year for individuals who are placed in emergency detention at St. Mary’s Hospital by law enforcement officers. These individuals are thought to be dangerous to themselves or others because of either alcohol/drug abuse or severe emotional problems. While law enforcement officers have the authority to make this decision, the Department of Community Programs is responsible for paying for the cost of care. During the next number of weeks this issue will be discussed with the county administrator, chief law enforcement officials and other county Human Services Departments who also experience difficulties in this area. We will be assessing whether or not there is any way to reduce our expenses in this program area.

    Integrated Government Services Project

    Jason Dzwinel gave those present an overview of the most recent status on this initiative. The assessment phase of this project has now been completed. Representatives from Microsoft, SEI, Inc. and Qualifacts are in the process of developing a proposal for what they believe they can deliver along with an implementation schedule and cost. If the county administrator, the Uniform Data Collection Committee and the Technology Resources Committee support the continuation of this initiative based on an acceptable cost benefit ratio, County Board approval will be sought. At this time it looks as if a possible resolution may be introduced to the County Board on June 2, 2004.

    Approval of Expenses

    Total expenses approved for payment for the period of February 6, 2004 to April 8, 2004 was $1,814,381.51 for the Department of Community Programs.

    The audit payments made by the Social Services Department were approved as submitted at this meeting. A motion was made by Mr. Kletti and seconded by Mr. Walker to approve the payment of expenses submitted by ARO Counseling for their ongoing child abuse/neglect prevention work funded by the Safe and Stable Families Grant. This motion was unanimously approved.

    Write Off of Accounts

    Mr. Walker made a motion to refer $3,346.00 to the Corporation Counsel for collections for the Department of Social Services. The motion was seconded by Mr. Kletti. This motion was unanimously approved.

    Mr. Cronce made a motion to write off $455.55 as un-collectable small amounts for the Department of Community Programs and seconded by Mary Jo Knauf. This motion was unanimously approved.

    Staff Training and Meetings

    Report was circulated for review and signature for the Department of Community Programs.

    Suggestions for Agenda Items

    Mary Jo Knauf asked if we could still use the same structure that had been used in the past for the Department of Community Programs meetings and to continue getting the report on the waiting list and placement status. It was suggested to hold the committee meetings on the same day and start off with one committee’s business and then hold a joint meeting that would cover information that pertained to both departments, concluding with the other committee’s business.

    It was suggested that the monthly committee report to the County Board mention the new placements at Winnebago and the financial impact that they will have. We should also mention the joint meeting that took place between the Social Services committee and Department of Community of Programs Board.

    Time and Date of Next Meeting

    No date has been set at this time due to the fact that there will be new committee members appointed to the Boards and it will need to be determined what would work out best for everyone.

    Adjourn

    Mr. Lampert made the motion to adjourn the Social Services Meeting at 1:55 p.m. and seconded by Mr. Walker. Motion was unanimously approved.

    Ms. Callen made the motion to adjourn the Department of Community Programs Meeting at 1:55 p.m. and seconded by Mr. Cronce. Motion was unanimously approved.

    Respectfully Submitted

    Robert J. Haupt

    Acting Secretary

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    March 19, 2004

    The Social Services Committee meeting was called to order at 8:30 a.m. by Chairperson George Lampert. Committee members Gerald Walker and John Hilber were also present for this meeting. Alan Kletti and Dave Albert were absent. A motion was made by Mr. Walker and seconded by Mr. Hilber to approve the minutes of the Social Services Committee meeting held on February 20, 2004 as submitted. This motion was unanimously approved.

    HUMAN SERVICES INITIATIVE

    Those present were given a status report on activities that have taken place as a result of the director also becoming interim director for the Department of Community Programs. Tom Meaux, Administrative Coordinator and the director have met with human service staff on at least two different occasions in the last two weeks. Staff have asked a variety of questions pertaining to a pending resolution to assess the possible benefits of developing a Human Services Department in Ozaukee County. A number of counties have initiated such a study at the time one of the human service directors resigns his or her position. Indeed, an ad hoc committee was formed to study the concept of human services as early as 1998 after the previous Social Services director resigned his position. As a result of this study, a number of recommendations were made pertaining to collaboration between human service departments and accessibility of services to clients. It was thought that these recommendations could possibly lead to improving the quality of services and improving our efficiencies.

    While Tom Meaux has made it clear that he has not yet decided to combine human service departments, he believes we must review this concept in further detail before making a recommendation to the County Board. Tom intends to seek approval of a resolution to once again study the human services concept and assess its benefits to Ozaukee County citizens. This resolution will be introduced to the County Board during its May session. A motion was made by Mr. Hilber and seconded by Mr. Walker to support the introduction of a resolution to study the concept of a Human Services Department. This motion was unanimously approved.

    UPDATE ON INTEGRATED GOVERNMENT SERVICES PLATFORM STUDY

    Committee members were informed that a number of meetings have taken place during the past month between county human service staff, the finance director, the Administrative Coordinator’s Office and staff of the private agency Systems Engineering, Inc. The major purpose of these meetings have been to develop a proposal to implement a data collection system which will integrate data from software programs currently being used in human service departments. In so doing, it is hoped that we can better track outcomes of services to our clients, identify trends or needs for services, maximize our revenue and establish more effective planning. Systems Engineering, Inc. staff are currently putting together a proposal identifying what tasks or benefits they can deliver within a specific timeframe and cost. It is hoped that a brief status report pertaining to this initiative will be provided by the County Administrator’s Office to the County Board on April 7, 2004. It is also the County Administrator’s intention to seek County Board approval to implement the proposed IGSP plan during the May County Board Meeting.

    STATUS REPORT ON THE W-2 CONSORTIUM

    Eileen Newby, Economic Support Unit Supervisor, attended this meeting to provide an update on the Wisconsin Works Program. Eileen pointed out that our county currently has one of our staff members working in the Washington County Workforce Development Center two days a week. While at this office, we provide services pertaining to the W-2 Program to both Ozaukee County and Washington County residents. Washington County has entered into a contract with our department to maintain a presence at their Workforce Development Center. Eileen has pointed out that it has taken a great deal more time to administer the W-2 Program through this three-party consortium than it did when W-2 was administered by our county alone. However, it would have been impossible for us to continue running the W-2 program as a single administrative agency because of almost a 60% cut in revenue.

    Eileen pointed out that the state continues to have set performance standards for W-2 agencies to achieve. Unfortunately, these standards were developed during good economic times and are much more difficult to achieve with the slow down that has occurred for the past few years.

    The Workforce Development Board is currently in the process of trying to develop a nonprofit agency so that it can hire staff to provide services on behalf of W-2 clients.

    STATUS REPORT ON MA PERSONAL CARE PROGRAM

    Frank Peterson, Adult Services Unit Supervisor attended this meeting to provide an update on the Medical Assistance Personal Care Program. Since January of this year, staff from the Department of Aging have provided a great deal of work on behalf of our M.A. Personal Care Program. They have established computer spreadsheets for helping us monitor the timesheets of personal care workers so that we can adhere to the numerous federal requirements for this program. A number of staff from the Department of Social Services, the Department of Aging and the Department of Public Health are involved in administering this program. As a result of their work, we are able to claim federal reimbursement for services which help eligible Medical Assistance clients remain in their own homes instead of being institutionalized.

    TRANSFER OF FUNDS

    There were no transfer of funds approved at this meeting.

    AUDIT PAYMENTS

    Audit payments were approved as submitted during this meeting. A motion was made by Mr. Walker and seconded by Mr. Hilber to approve the invoices submitted by ARO Counseling for their ongoing child abuse/neglect prevention work funded by the Safe and Stable Families Grant. This motion was unanimously approved.

    The next meeting of the Social Services Committee will be a joint meeting held with the Department of Community Programs Board on April 15, 2004 from 11:00 a.m. to 2:00 p.m. This meeting will be held in either Room 118 or Room 313 of the Ozaukee County Administration Center. A motion was made by Mr. Walker and seconded by Mr. Hilber to adjourn this meeting. This motion was unanimously approved.

    Respectfully submitted,

    Robert J. Haupt

    Acting Secretary

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    February 20, 2004

    The Social Services Committee meeting was called to order at 8:30 a.m. by Chairperson George Lampert. Committee members Gerald Walker, Alan Kletti, John Hilber, Dave Albert, were present. Members of the Long-Term Support Planning Committee also present for the initial portion of the meeting were: Dr. David Fagan, Myra Arendt, Wanda Davis, Mary DeLuca, Sharon Gilman, Mary Glenn Tuchalski, Peter Duncan, Jim Schendel and Ellen Zonka. Frank Peterson, Cheri Rusch and Julie Schlehlein, members of the Adult Services Unit were also in attendance. A motion was made by Mr. Walker and seconded by Mr. Hilber to approve the minutes of the Social Services Committee meeting held on January 16, 2004 as submitted. This motion was unanimously approved.

    COMMUNITY BASED RESIDENTIAL FACILITY (CBRF) WAITING LIST POLICY

    Frank Peterson provided some background information on the Long-Term Support Planning Committee’s (LTSPC) policy on administering the CBRF Waiting List. Up to this point in time, it had been the policy for the LTSPC to move individuals who were found to be in need of protective placement by the court to the top of the waiting list. According to Dennis Kenealy, Corporation Counsel for Ozaukee County, the county is not liable for placement costs if it doesn’t have any funds to cover the court ordered placement and all state and federal sources of funding have been exhausted. Mr. Kenealy’s opinion also went on to state "…while the court may order the placement, it cannot order the placement implemented if we have made a finding and a showing that we do not have the funds to move a person into placement." In addition he stated "the person would then stay in a nursing home and on the waiting list like the rest of the individuals until the funding was available to move that person into a CBRF".

    Mr. Peterson has written a letter to the circuit court judge indicating that the LTSPC is considering changing its policy of moving protectively placed individuals to the top of the CBRF Waiting List. As of the date of this committee meeting, Mr. Peterson has not received a response to his letter.

    A motion was made by Mr. Walker and seconded by Mr. Kletti to support the LTSPC’s decision to discontinue its practice of moving protectively placed individuals to the top of the CBRF Waiting List. This motion was unanimously approved.

    Social Services Committee members also agreed that individuals who wish to appeal decisions made by the LTSPC should be allowed to appeal them to the Social Services Committee.

    After discussion on this issue, the LTSPC reconvened their own meeting in Room 218 of the Administration Center.

    STATUS REPORT ON THE WISCONSIN PROGRAM ENHANCEMENT PROGRAM (PEP)

    A formal written review of federal auditors of Child Protective Service programs has been forwarded to the State Department of Health and Family Services. Wisconsin failed to meet 10 of 14 outcomes established by the federal government. A Performance Enhancement Plan must be submitted to the federal government by April 14, 2004 for their review. Within two years of approving this plan, the federal government will conduct another review to assess whether sufficient progress has been made toward achieving desired outcomes. If improvements are not made, it is the federal government’s intention to reduce the amount of revenue sent to the state for child welfare programs.

    Committee members were informed that the Performance Enhancement Plan could end up requiring that the state and county governments will have to reallocate additional funding to child protective service programs.

    Status reports in regards to this long-term initiative will be given to the Social Services Committee during the next couple of years.

    STATUS REPORT ON INTEGRATED GOVERNMENT SERVICES PLATFORM (IGSP)

    The initial assessment phase pertaining to this initiative is almost completed. A proposed plan for implementing this common data collection program will be forwarded to the county administrator and subsequently the county board within the next few weeks. There will be a written proposal which will describe the issues to be addressed by this platform, the benefits for implementing this program, agreed upon objectives and the proposed cost for completing the project.

    If successful, it is hoped that this project will be of benefit to other county and state human service agencies and increase our revenues.

    TRANSFER OF FUNDS

    A motion was made by Mr. Kletti and seconded by Mr. Hilber to approve the transfer of funds as submitted during this meeting. This motion was unanimously approved.

    AUDIT PAYMENTS

    A motion was made by Mr. Walker and seconded by Mr. Hilber to approve the invoices submitted by ARO Counseling for their ongoing child abuse/neglect prevention work which are supported by the Safe and Stable Families Grant. This motion was unanimously approved. Other audit payments were approved as submitted.

    The Social Services Committee will meet again on March 19, 2004 at 8:30 a.m. in Room 117 of the Administration Center. A motion was made by Mr. Walker and seconded by Mr. Albert to adjourn this meeting. This motion was unanimously approved.

    Respectfully submitted,

    Alan Kletti

    Secretary

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    January 16, 2004

    The Social Services Committee meeting was called to order at 8:30 a.m. by Chairperson George Lampert. Committee members Gerald Walker, John Hilber, Dave Albert, County Board Chair Gus Wirth and Director Robert Haupt were also present for this meeting. Committee member Alan Kletti was absent. A motion was made by Mr. Walker and seconded by Mr. Hilber to approve the minutes of the Social Services Committee meeting held on December 19, 2003 as submitted. This motion was unanimously approved.

    INTEGRATED GOVERNMENT SERVICES PLATFORM (IGSP)

    This initiative was previously known as the Uniform Data Collection Project. Since January 8, 2004, there have been three meetings in regard to this initiative. Mike Enstrom (the previous coordinator of this project) has been given permission from his new employer to work with the IGSP Project Team for a total of four days during the next month. Until a replacement can be found for Mike, Jason Dzwinel from the Administrative Coordinator’s Office will manage this project. In collaboration with the Human Resources Director, the Administrative Coordinator’s Office is interviewing candidates who have experience in implementing new technology projects.

    The initial meetings in regard to this project, have focused on developing Memorandums of Understanding with appropriate administrators from various state departments. There has also been an initial assessment of exploring possible methods for enhancing our revenues.

    In the near future, employees of Microsoft, SEI and Qualifacts will be meeting with our staff to review our current data collection programs. Committee members will be given a monthly update as to the status of this initiative.

    W2 PROGRAM FOR 2004

    During the past few weeks, meetings have been held with the Director of Washington County Social Services, the President of the Workforce Development Board and the Director of Ozaukee County Social Services in an effort to work out the details of subcontracts. The Washington County Director has agreed to subcontract with Ozaukee County Social Services to place one of our economic support specialists at the Washington County Workforce Development Center for two days a week. While working in this center, our employee will provide services to both Washington and Ozaukee County residents. Ozaukee County Social Services will also establish a subcontract with the Workforce Development Board to provide supportive services to Ozaukee County W2 clients.

    The economic support managers for Washington County, the Workforce Development Board and Ozaukee County have put in a significant amount of time during the past few weeks to develop the details of how we will administer the W2 Program as a consortium. As we proceed with this endeavor, it is our hope that most issues can be resolved through conference calls rather than face-to-face meetings.

    Gus Wirth, Ozaukee County Chairperson, noted that it may be necessary to amend some policies pertaining to the Ozaukee County Taxi Program. According to Mr. Wirth, the current policy would not allow a taxi to take a county resident to the Workforce Development Center in West Bend.

    Committee members will be given an ongoing status report on the progress of this new consortium.

    THE WISCONSIN PROGRAM ENHANCEMENT PLAN

    As a result of a federal revenue on 50 randomly selected cases in Milwaukee, Kenosha and Outagamie Counties, the State of Wisconsin is expected to submit a Performance Improvement Plan within 60 days of receiving our written review. This plan must describe the policies and tasks which the State of Wisconsin will establish in an attempt to meet the federal governments outcomes.

    Numerous individuals from both county and state human service organizations have been involved in developing this required Performance Improvement Plan. This plan will impact our local policies and procedures and may require that additional monies be spent in the area of Child Welfare services.

    Fiscal penalties can be imposed against the federal revenue received by the state if program improvement goals are not met. Fiscal penalties can start at 1% per item in noncompliance and increase to as much as 3% per item if nonconformance continues. At the current time, 1% per item would cost the State of Wisconsin approximately $150,000. There are 23 items for which outcomes have been established.

    Committee members will be kept informed of any significant new developments pertaining to this issue.

    UPDATE OF 2003 EXPENDITURES

    Again this meeting, Anne Conners, our agencies business manager, provided those present with a one-page summary of our 2003 expenditures. In our most recent calculation of unaudited expenses, we are estimating that we will be approximately $102,881 over budget for 2003. We exceeded our budget for placing children in residential care by $75,000. A Union negotiated pay increase of $27,881 was also not known at the time our 2003 budget was approved. A motion was made by Mr. Walker and seconded by Mr. Albert to seek the transfer of $102,881 from the county general fund to the Social Services budget. This motion was unanimously approved.

    AUDIT PAYMENTS

    Audit payments were approved as submitted.

    WRITE OFF OF ACCOUNTS

    A motion was made by Mr. Hilber and seconded by Mr. Walker to approve the write off of accounts as presented during this meeting. This motion was unanimously approved.

    A motion was made by Mr. Albert and seconded by Mr. Walker to adjourn this meeting. This motion was unanimously approved.

    The Social Services Committee will meet again on February 20, 2004 at 8:30 a.m. in Room 118 of the Administration Center. This meeting will also be a joint meeting with the members of the Long Term Support Committee.

    Respectfully submitted,

    Robert Haupt

    Acting Secretary

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