Minutes

Local Emergency Planning

November 10, 2005 Meeting

Plan Update Sub-Committee Review of Off-Site Plan:

Plan Update Sub-Committee Called to Order by Chairperson Schumacher at 6:32pm.

Members present:

Paul Schumacher David Haas

Glenda Madlom William Stolte

Members reviewed the Off-Site Emergency Response Plan for Kemps. LLC. Motion by Mr. Haas, second by Mrs. Madlom to accept the plan and recommend acceptance by the full LEPC. All members present voting AYE, motion carried.

Full LEPC Call to Order:

LEPC meeting called to order by Chairperson Kelley at 7:00pm.

Members Present:

David Barrow Kimberly Betzhold David Haas Dean Kelley

Glenda Madlom Randy Miller Mark Mitchell Jack Morrison

Paul Schumacher William Stolte Elizabeth Vargo

Members Absent:

Stanley Kaplan Fran Myers Ronald Zabransky Edward Zagorski

Administrative Issues:

Meeting Notice:

Mr. Stolte advised the agenda was sent to the County Clerk and posted on the Web in a timely manner.

Agenda Adoption:

Motion by P. Schumacher, Second by B. Vargo to adopt the agenda. All members present voting AYE, motion carried.

None

Action Items:

Off-Site Plan Acceptance:

P. Schumacher reported the Plan Update Sub-Committee reviewed the Off-Site Emergency Response Plan for Kemps, LLC and recommended acceptances by the full LEPC. Motion by P. Schumacher, second by B. Vargo to accept the Kemps, LLC Off-Site Plan. All members present voting AYE, motion carried.

2005 Emergency Planning and Community Right-to-know Act (EPCRA) Equipment Grant Close-Out:

W. Stolte reported the Close-out documents were ready for submission to Wisconsin Emergency Management for review and reimbursement in the full amount of the grant award. Motion by M. Mitchell, second by R. Miller to submit the close-out for full reimbursement of the grant award. All members present voting AYE, motion carried.

2006 EPCRA Equipment Grant Application Approval:

W. Stolte reported the 2006 EPCRA Equipment Grant applications would be out soon and requested approval to submit the application for 2006 funding to the full amount available to Ozaukee County. Motion by W. Stolte, second by D. Haas to apply for the 2006 grant. All members present voting AYE, motion carried.

Operations Issues:

Director’s Report:

W. Stolte advised the Committee the Emergency Management Department worked with a number of the municipal agencies in the County to provide training regarding the National Incident Management System and Incident Command System. Approximately 400 first responders completed the training in the classroom format and many others utilized the on-line course format. Additional classes are scheduled before the end of the year.

The News Graphic also completed a series of three articles on Emergency Preparedness. W. Stolte observed the articles provided a good overview of the Emergency Management process.

Wisconsin Emergency Management Association and Wisconsin Emergency Management appointed W. Stolte to the Statewide Emergency Manager Certification Committee.

Incident Review:

W. Stolte reported on the following incidents:

9-9-2005 PCB Oil Port Washington

9-23-2005 Diesel Fuel Cedarburg

9-24-2005 Resin Saukville

10-01-2005 Auto Fluids Cedarburg

10-14-2005 Burning Materials Saukville

11-8-2005 Bio-Hazard Wastes Grafton

Training & Exercise:

J. Morrison and W. Stolte reported on various training and exercises recently undertaken and/or planned for the near future. The Department is working on a Tabletop Exercise for the Belgium Fire Department to be conducted in January 2006. G. Madlom briefly discussed the Quad Counties Public Health Consortium Tabletop Exercise from September 20, 2005. W. Stolte also reported the Department will be working with the Quad Counties on their 2006 exercise requirements.

Next Meeting Issues:

D. Kelley recommended inviting the interested members of the County-wide Hazardous Materials Emergency Response Team to the next meeting.

Next Meeting scheduled for January 12, 2006 at the Justice Center.

Adjournment:

Motion by D. Barrow, second by G. Madlom to adjourn. All members present voting AYE, meeting declared adjourned at 8:02pm.

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Minutes of the September 8, 2005 Meeting

Plan Update Sub-Committee called to order by Paul Schumacher at 6:10 pm.

Members Present:

William Stolte Dave Haas (arrived at 6:33 pm) Paul Schumacher

Also Present: Mary Fitzgerald

Member’s present reviewed updates/changes to the County Wide Hazardous Materials Plan.

Motion by Mr. Schumacher, second by Mr. Haas to accept the plan as presented with revisions and recommend approval by the full LEPC. All members present voting AYE, motion carried.

Meeting adjourned at 6:50 pm.

Chairperson Kelley called the LEPC Meeting to order at 7:00 pm.

Members Present:

William Stolte Sgt. Elizabeth Vargo Stanley Kaplan

David Barrow David Haas Dean Kelley

Ron Zabransky Fran Myers Jack Morrison

Kim Betzhold Paul Schumacher

Members Absent:

Chief Mitchell Ed Zagorski Randy Miller

Glenda Madlom

Also Present:

Mary Fitzgerald

Public Comment:

None

Approval of Agenda:

Motion by Mr. Morrison, second by Mr. Barrow to adopt the agenda as posted. All members present voting AYE, motion carried.

Mr. Stolte indicated he sent the meeting notice in a timely manner to the County Clerk and County Webmaster, who posted the agenda on the County’s website.

Approval of Minutes:

Motion by Mr. Schumacher, second by Mr. Stolte to approve the minutes. All members present voting AYE, motion carried.

Motions For Action:

County Wide Hazardous Materials Plan Acceptance:

Vice Chairperson Schumacher reported the Plan Update Committee met, reviewed, accepted and recommended approval of the County Wide Hazardous Materials Plan.

Motion by Paul Schumacher, second by Fran Myers to approve the plan as recommended by the Sub-Committee. All members present voting AYE, motion carried.

Compliance Report:

On hold until November meeting.

Director’s Report:

All Hazards Mitigation planning grant is approved. Will seek vendor to do grant soon.

Process has been started to change the EOP to ERP format.

Update on Hurricane Katrina.

County will get an FFY 2005 grant from state to continue Citizen Corps Council. Activities started with the FFY 2004 funds.

The county will be hosting Citizen Emergency Response Training (CERT) on October 8 & 9 and again on November 5 & 6, 2005 at the Justice Center in Port Washington.

Incident Reports:

Mr. Stolte reported on the following incidents:

#1) 07/22/2005 Natural Gas Leak Saukville

#2) 07/29/2005 Auto Fluids Saukville

#3) 8/08/2005 Traffic Accident Fredonia

Training & Exercise:

Public Health will be hosting a Mass Vaccine Clinic exercise on September 20 at the Country Inn & Suites in Port Washington.

ICS-EOC Interface Course will be held on September 21-22, 2005 in Emergency Management offices.

Emergency Management will be hosting EOC Operations course on October 26, 2005.

Discussion of Items For Next Meeting:

Plan updates

Grants

Next Meeting Date: November 10, 2005, 7:00pm

Motion by Mr. Kaplan, second by Mr. Schumacher to adjourn at 7:55 pm.

 

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Minutes of the July 14, 2005 Meeting

Plan Update Sub-Committee called to order by William Stolte at 6:00 pm.

Members Present:

William Stolte Dave Haas Glenda Madlom

Also Present: Mary Fitzgerald Patrick O’Connor

Members reviewed new Off-Site Emergency Plan for the following facility:

Kleen Test Products, 5600 W. County Line Rd., Mequon

Motion by Mr. Haas, second by Mrs. Madlom to accept the plan as presented and recommend acceptance by the full LEPC. All members present voting AYE, motion carried.

Members present then reviewed and recommended updates/changes to the County Wide Hazardous Materials Plan.

Meeting adjourned at 6:55 pm.

Chairperson Kelley called the LEPC Meeting to order at 7:03 pm.

Members Present:

William Stolte Sgt. Elizabeth Vargo Stanley Kaplan

Randy Miller Glenda Madlom David Haas

Dean Kelley Ron Zabransky Fran Myers

Kim Betzhold Paul Schumacher (arrived 7:30 pm)

Jack Morrison

Members Absent:

Chief Mitchell Ed Zagorski Dave Barrow

Also Present:

Mary Fitzgerald Patrick O’Connor John Gosz-ARC

Public Comment:

None

Approval of Agenda:

Motion by Mr. Morrison, second by Mrs. Madlom to adopt the agenda as posted. All members present voting AYE, motion carried.

Mr. Stolte indicated he sent the meeting notice in a timely manner to the County Clerk and County Webmaster, who posted the agenda on the County’s website.

Approval of Minutes:

Motion by Mr. Stolte, second by Mr. Zabransky to approve the minutes. All members present voting AYE, motion carried.

Motions For Action:

Off-Site Plan Acceptance:

Chairperson Kelley reported the Plan Update Committee met, reviewed, accepted and recommended acceptance of the off-site emergency plan for the following facility.

Kleen Test Products, Mequon - New

Motion by Dr. Kaplan, second by Mr. Morrison to accept the plan as recommended by the Sub-Committee. All members present voting AYE, motion carried.

Reviewed Annex M – County Wide Hazardous Materials Plan of the Emergency Operations Plan. Updates should be done by September meeting.

Compliance Enforcement:

Mr. Stolte reported on a facility that he is seeking legal advice from the state regarding local authority for cost recovery related to habitual non-compliant facilities.

Motion by Mrs. Myers, second by Dr. Kaplan to continue to pursue with legal authority suggestions. All members present voting AYE, motion carried.

Director’s Report:

Homeland Security Grant:

Office of Justice Assistance (OJA) decided that Law Enforcement should be able to get Personal Protective Equipment (PPE) if they so choose before anyone else can access this grant.

Incident Reports:

Mr. Stolte reported on the following incidents:

#1) 05/18/2005 Sodium Hydroxide Saukville

#2) 06/02/2005 Natural Gas Leak Saukville

#3) 06/11/2005 Gasoline Mequon

#4) 06/22/2005 Diesel Fuel Mequon

#5) 06/23/2005 Oil Saukville

#6) 06/24/2005 Auto Fluids I-43 in Mequon

#7) 06/27/2005 Fireworks Belgium

The county will be hosting Citizen Emergency Response Training (CERT) on August 13, 20, and 27th, 2005 at the Justice Center in Port Washington.

Mr. Stolte is working on the 2005 Citizen Corps grant, with an additional focus on CERT for business.

Homeland Security reorganization has FEMA only handling response and recovery.

Training & Exercise:

Public Health will be hosting an exercise in September at the Country Inn & Suites in Port Washington.

Discussion of Items For Next Meeting:

Annex M updates

Next Meeting Date: September 8, 2005, 7:00pm

Motion by Mrs. Madlom, second by Mrs. Myers to adjourn at 8:00 pm. Reconvene on-board Boat 9600 for water tour of shore-side facilities. All members present voting aye, members adjourned to the Rescue Boat.

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Minutes of the May 12, 2005 Meeting

Plan Update Sub-Committee called to order by Vice Chair Schumacher at 6:40 p.m..

Members Present:

William Stolte Dave Haas Glenda Madlom

Paul Schumacher

Also Present: Mary Fitzgerald Patrick O’Connor

Members reviewed updated or new Off-Site Emergency Plans for the following facilities:

New: Simplicity Manufacturing

Updated: Walter Baehmann Farm, Saukville Wells 1, 3, 4, 5

Motion by Mr. Stolte, second by Mr. Haas to accept the plans as presented and recommend acceptance by the full LEPC. All members present voting AYE, motion carried.

Motion by Mrs. Madlom, second by Mr. Haas to adjourn the meeting at 6:51 p.m.. All members present voting AYE, motion carried.

The LEPC Meeting was called to order by Chairperson Kelley at 7:03 pm.

Members Present:

William Stolte Sgt. Elizabeth Vargo Stanley Kaplan

Randy Miller (arrived 7:35) Glenda Madlom David Haas

Dean Kelley Jack Morrison Paul Schumacher

David Barrow Ron Zabransky

Members Absent:

Fran Myers Kimberly Betzhold Chief Mitchell

Ed Zagorski

Also Present:

Mary Fitzgerald Patrick O’Connor John Gosz-ARC

Kathy Riehle-Quad Counties Public Health Consortium

Public Comment:

Mr. O’Connor presented Mr. Stolte with a certificate of appreciation in recognition of his significant contributions to National Defense and Emergency Management from The Naval Hospital Great Lakes.

Mr. Gosz has a presentation on what the American Red Cross can do for fire and law enforcement and provided the phone number to obtain disaster assistance for our county.

Approval of Agenda:

Motion by Mr. Haas, second by Mr. Kaplan to adopt the agenda as posted. All members present voting AYE, motion carried.

Mr. Stolte indicated he sent the meeting notice in a timely manner to the County Clerk and County Webmaster, who posted the agenda on the County’s website.

Approval of Minutes:

Motion by Mr. Barrow, second by Mr. Morrison to approve the minutes. All members present voting AYE, motion carried.

Motions For Action:

Off-site Plan Acceptance:

Chairperson Kelley reported the Plan Update Committee met, reviewed, accepted and recommended acceptance of the off-site emergency plans for the following facilities.

Simplicity Manufacturing-New

Walter Baehmann Farm

Saukville Wells 1, 3, 4, 5

Motion by Mr. Stolte, second by Mr. Kaplan to accept the plans as recommended by the Sub-Committee. All members present voting AYE, motion carried.

2005 Training and Exercise Grants:

$7,648.67 available to do tabletop or limited functional exercise(s).

Motion by Mr. Barrow, second by Mrs. Madlom to apply for, accept and expend the 2005 Exercise Grant. All members present voting AYE, motion carried.

Director’s Report:

Mr. Stolte reported that Ozaukee County has been awarded $27,000 in Citizen Corp Grant money. This will be going before the Public Safety Committee next week.

The county will be hosting Citizen Emergency Response Training (CERT) on August 13, 20, and 27th, 2005 at the Justice Center in Port Washington.

National Incident Management System (NIMS):

Eleven classes are being held between now and the second week in June.

Incident Reports:

Mr. Stolte reported on the following incidents:

#1) 03/12/2005 Gasoline Grafton

#2) 03/24/2005 Unknown Substance Mequon

#3) 04/20/2005 Road Salt I-43, Mequon

#4) 04/29/2005 Unknown Substance Milwaukee River, Waubeka

#5) 05/09/2005 Gasoline Grafton

#6) 05/09/2005 Diesel Fuel Rotary Park, Mequon

Lesson Learned Discussion:

Captain Morrison gave a presentation on research related to the train derailment in South Carolina. Mr. Schumacher recommended the Plan Update Sub-Committee begin review of the County – Wide Plan next month with specific focus towards the lessons learned in this and other similar events nationally.

Discussion of Items For Next Meeting:

Railroad preparedness planning training

Next Meeting Date: July 14, 2005, 7:00pm

Motion by Mr. Kaplan, second by Mr. Schumacher to adjourn at 8:46 pm..

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Minutes of the March 10, 2005 Meeting

Plan Update Sub-Committee called to order by Chair Kelley at 6:58 pm.

Members Present:

William Stolte Dave Haas Glenda Madlom

Also Present: Mary Fitzgerald Dean Kelley

Members reviewed updated Off-Site Emergency Plans for the following facilities:

Port Washington Power Plant – Final Update

Motion by Mr. Haas, second by Mrs. Madlom to accept the plan as updated and recommend acceptance by the full LEPC. All members present voting AYE, motion carried.

The LEPC Meeting called to order by Chairperson Kelley at 7:05 pm.

Members Present:

William Stolte Sgt. Elizabeth Vargo Stanley Kaplan

Randy Miller Glenda Madlom David Haas

Dean Kelley Kimberly Betzhold

David Barrow Chief Mitchell

Members Absent:

Fran Myers Paul Schumacher Jack Morrison

Also Present:

Mary Fitzgerald Patrick O’Connor

Public Comment:

None

Approval of Agenda:

Motion by Mr. Barrow, second by Mr. Kaplan to adopt the agenda as posted. All members present voting AYE, motion carried.

Mr. Stolte indicated he sent the meeting notice in a timely manner to the County Clerk and County Webmaster, who posted the agenda on the County’s website.

Approval of Minutes:

Motion by Mr. Stolte, second by Mr. Kaplan to approve the minutes. All members present voting AYE, motion carried.

Motions For Action:

Off-site Plan Acceptance:

Chairperson Kelley reported the Plan Update Committee met, reviewed, accepted and recommended acceptance of the off-site emergency plan for the following facility.

Port Washington Power Plant-Final Update

Motion by Mr. Kaplan, second by Mrs. Madlom to accept the plan as recommended by the Sub-Committee. All members present voting AYE, motion carried.

Adoption of Revision to LEPC By-Laws:

Mr. Stolte reviewed the minor revisions to the LEPC by-laws.

Motion by Mr. Kaplan, second by Mr. Haas to accept the revisions as presented. All members present voting AYE, motion carried.

2005 Invoice Rate Schedule:

Proposed new rate schedule was reviewed by the committee.

Motion by Mr. Barrow, second by Mr. Miller to amended the resolution to state fuel charge will reflect market rate and all charges have a (1) one hour minimum. All members present voting AYE, motion carried.

Motion by Mr. Barrow, second by Mr. Miller to adopt resolution as amended. All members present voting AYE, motion carried.

Director’s Report:

Mr. Stolte reported that the Governor’s Conference is April 5 and 6, 2005 in Lake Geneva.

National Incident Management System (NIMS):

NIMS assessment tool is now available on line.

Incident Reports:

Mr. Stolte reported on the following incidents:

#1) 01/25/2005 Unsaturated Polyester Cook Composites & Polymers

#2) 02/07/2005 Fuel Oil Saukville

#3) 10/15/2004 Documented Clean Up Plan Mercury Marine Plant 2

#4) 03/04/2005 Gasoline Saukville

Training and Exercise Report:

Mr. Stolte will be meeting with the fire chiefs regarding training expectation and requirements.

Developing quad county full scale exercise for this fall.

Incident Lessons Learned Information:

Tabled till next meeting.

Items for next meeting:

Lessons Learned Information

Next Meeting Date: May 12, 2005, 7:00pm

Motion by Mrs. Madlom, second by Mr. Haas to adjourn at 7:55 pm..

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Minutes of the January 13, 2005 Meeting

These minutes have not yet been approved by the Committee to which they pertain.

Plan Update Sub-Committee called to order by Chair Schumacher at 6:35 pm.

Members Present:

Paul Schumacher Glenda Madlom William Stolte Dave Haas

Also Present: Mary Fitzgerald

Members reviewed updated Off-Site Emergency Plans for the following facilities:

Construction Forms Inc. Grafton WWTP

Cook Composites & Polymers Charter Steel

Ozaukee Country Club

Motion by Mrs. Madlom, second by Mr. Haas to accept the plans as updated and recommend acceptance by the full LEPC. All members present voting AYE, motion carried.

The LEPC Meeting called to order by Chairperson Kelley at 7:01pm.

Members Present:

William Stolte Sgt. Elizabeth Vargo Stanley Kaplan

Randy Miller Glenda Madlom Jack Morrison

David Haas Paul Schumacher Dean Kelley

David Barrow Chief Mitchell

Members Absent:

Mark Haase Matthew Schroeder Fran Myers

Kimberly Betzhold

Also Present:

Mary Fitzgerald Patrick O’Connor John Gosz-ARC

 

Public Comment:

None

Approval of Agenda:

Motion by Mr. Barrow, second by Mr. Kaplan to adopt the agenda as posted. All members present voting AYE, motion carried.

Mr. Stolte indicated he sent the meeting notice in a timely manner to the County Clerk and County Webmaster, who posted the agenda on the County’s website.

Approval of Minutes:

Motion by Mr. Kaplan, second by Mr. Barrow to approve the minutes. All members present voting AYE, motion carried.

Motions For Action:

Off-site Plan Acceptance:

Vice-chair Schumacher reported the Plan Update Committee met, reviewed, accepted and recommended acceptance of off-site emergency plans for the following facilities.

Construction Forms Inc. Grafton WWTP

Cook Composites & Polymers Charter Steel

Ozaukee Country Club

Motion by Mr. Kaplan, second by Chief Mitchell to accept the five plans as recommended by the Sub-Committee. All members present voting AYE, motion carried.

Designation of Reviewing Entity:

The Committee reviewed the current procedures for collecting and authorizing invoices to Responsible Parties under Wisconsin Statute 166.22. Members noted that since the invoicing policies and protocols are in place, the matter of invoice collection and review is an administrative management function, rather than a policy matter.

Motion by Mr. Miller, second by Sgt. Vargo to recommend to the County Board to change the ordinance to make the Emergency Management Director the reviewing entity for spill invoices. All members present voting AYE, motion carried.

2005 Computer and Haz-Mat Equipment Grant:

Motion by Mr. Barrow, second by Mr. Schumacher to apply for, accept, and spend the 2005 Computer & HazMat Response Equipment Grant in the amount of $10,000.

Director’s Report:

HMEP Grant:

Hazardous Materials Emergency (HMEP) Grant was approved by the state. It will be used to convert the Emergency Operations Plan (EOP) to the National Response Plan (NRP) format and put on disc. The grant will pay for time and materials.

Level B Team Update:

The Team lost two members and gained one member who is currently in training to become technician certified.

National Incident Management System:

Director Stolte provided a brief overview of the requirements for 2005 related to adoption and implementation of the National Incident Management System (NIMS) as required by Homeland Security Presidential Directive #5. The requirements for 2005 include:

Completion of Independent Study IS-700 – NIMS by first responders county-wide;

Formal adoption of NIMS by County and Municipal agencies, including the use of the Incident Command System;

Establish a NIMS implementation Baseline;

Develop a timeframe and full implementation strategy for NIMS;

Institutionalize the use of NIMS throughout the jurisdiction.

Incident Reports:

Mr. Stolte reported on the following incidents:

#1) 11/17/2004 Air Quality Complaint Justice Center

#2) 12/20/2004 Diesel Fuel I-43 SBS STH 167

#3) 12/21/2004 Epoxy Ester Resin Solution Cook Composites & Polymers

#4) 01/07/2005 Butyl Acrylate Cook Composites & Polymers

Training and Exercise Report:

The following courses are either scheduled or pending:

HazMat Technician Refresher February 1 Justice Center

Suicide Bombing February 8 Oak Creek

Grafton Fire Dept. February 17 Grafton

CERT Train the Trainer February 18-20 Justice Center

CERT Community Course TBD

ICS/EOC Interface Course TBD

ICS Training – 8Hr Course TBD Cedarburg

NIMS-IS-700 TBD County-wide in 2005

Items for next meeting:

LEPC Bylaws Adoption

Lessons Learned Information

Next Meeting Date: March 10, 2005, 7:00pm

Motion by Mr. Kaplan, second by Mrs. Madlom to adjourn at 8:50pm.

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November 11, 2004

The LEPC Meeting called to order by Chair Kelley at 7:04 pm.

Members Present:

William Stolte Sgt. Elizabeth Vargo Stanley Kaplan

Dave Haas Glenda Madlom Dean Kelley

Francis Myers David Barrow Chief Mitchell

Members Absent:

Kimberly Betzhold Randy Miller Mark Haase

Matthew Schroeder Jack Morrison Paul Schumacher

Public Comment:

None

Approval of Minutes:

Motion by Mr. Kaplan, second by Mrs. Myers to approve the minutes as amended reflecting the change in year from 2005 to 2004 under 2005 HMEP Grant at the previous meeting. All members present voting AYE, motion carried.

Director’s Report:

Johnny Smith is the new Wisconsin Emergency Management Administer.

Director Stolte is developing a sample policy on nongovernmental funding for review and discussion.

State Homeland Security Funding purchases are still coming in.

Still waiting to hear from the state regarding our application for the HMEP grant.

EPCRA grant close out due on Monday.

EOP (Emergency Operations Plan) being phased out to be replaced by Emergency Response Plan format which is like the National Response Plan with emergency support functions.

All Hazards Mitigation Plan for the county is due in 2005 to be eligible for Hazard Mitigation funds.

 

Director Stolte discussed Homeland Security Secretary Tom Ridge’s letter to the Governors regarding the NIMS (National Incident Management System) and how it must be adopted and implemented by 2007.

Revised LEPC Responsibilities and By-Laws booklet was given to the members present. Motion made by Director Stolte, seconded by Mr. Kaplan to adopt the revised booklet in January.

Level B Team Update:

Annual physical exams and recertification is almost complete. The team has not received any new equipment. We are documenting protocols the team uses.

Non-Governmental Organization Funding Policy:

Members discussed the implications of the recent memo from the Office of Domestic Preparedness regarding eligibility of non-governmental organizations to received homeland security funding. Committee members requested Director Stolte develop a sample policy for review and discussion at the November meeting.

Incident Reports:

Mr. Stolte reported on the following incidents:

#1) 09/13/2004 Suspicious Package Administration Center

#2) 09/15/2004 Potassium Hydroxide Port Washington

#3) 09/17/2004 2-4-D Mequon

#4) 09/19/2004 Diesel Fuel Port Washington

#5) 09/27/2004 Transmission Fluid Saukville

#6) 10/11/2004 Diesel Fuel Grafton

#7) 10/27/2004 Pressure Tank Saukville

Plan Update Sub-Committee Report:

No report.

Public Awareness Report:

The Department participated in Safety Days at Thiensville, Cedarburg, Mequon and Saukville.

Winter Awareness is November 8 thru the 12th. Articles were sent to the media.

Training and Exercise Report:

Mequon’s full-scale exercise with the Regional Response Team was completed in October.

Public Health and Hospital Consortium exercise was on November 5th.

Because of these exercises, several departments requested additional training in ICS and HazMat/WMD response. Director Stolte is working with Wisconsin Emergency Management to select appropriate classes for local delivery. Ozaukee County will offer CERT (Citizen Emergency Response Team) classes in Train-the-Trainer and the community course.

Next Meeting Date: January 13, 2005 at 7:00pm

Motion by Mr. Kaplan, second by Mrs. Madlom to adjourn at 7:55 pm.

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Local Emergency Planning Committee

Minutes of the September 9, 2004 Meeting

These minutes have not yet been approved by the Committee to which they pertain.

Plan Update Sub-Committee called to order by Chair Schumacher at 6:46pm.

Members Present:

Paul Schumacher Glenda Madlom William Stolte

Members reviewed updated Off-Site Emergency Plans for the following facilities:

Wal-Mart, Saukville Facility Coordinator Change

Rockwell Automation, Mequon Battery Changes

Port Washington Filtration Plant No Changes

Port Washington Wastewater Plant Final Update

Ross-Wells, Mequon No Changes

Motion by Mr. Schumacher, second by Mrs. Madlom to accept the plans as updated and recommend acceptance by the full LEPC. All members present voting AYE, motion carried.

Members also reviewed the updates to the County-wide Hazardous Materials Plan. Mr. Stolte noted that no policy updates occurred, only equipment, date and routine updates are proposed. Motion by Mr. Schumacher, second by Mrs. Madlom to recommend the LEPC approve the County-wide Plan. All members present voting AYE, motion carried.

The LEPC Meeting called to order by Vice Chair Schumacher at 7:03pm.

Members Present:

Kimberly Betzhold Elizabeth Vargo Stanley Kaplan

Randy Miller Glenda Madlom Jack Morrison

Francis Myers Paul Schumacher William Stolte

Chair Kelley arrived late.

Members Absent:

David Barrow Dave Haas Mark Haase

Matthew Schroeder FIRE SERVICE REP – VACANT

Public Comment:

Director Stolte introduced Chief Mark Mitchell of the Port Washington Fire Department. Chief Mitchell agreed to fill the Fire Service Representative position on the LEPC and is awaiting appointment by the County Board.

Approval of Minutes:

Motion by Mr. Miller, second by Mrs. Myers to approve the minutes as amended reflecting Mr. Haas’ attendance at the previous meeting. All members present voting AYE, motion carried.

Director’s Report:

Director Stolte gave a brief update of progress on work within the hazardous materials program and noted several communications received since the last meeting that maybe of interest to the Committee.

Level B Team Update:

The Team is still at 15 members. Annual physical exams and recertification is underway.

2005 Budget:

Director Stolte reported that per agreement with the County Administrator, capital purchases proposed would be shifted to grant funding sources rather than tax levy. Otherwise the budget remained intact and is not scheduled for review by the Finance Committee during the last week of September.

2005 Hazardous Materials Emergency Preparedness (HMEP) Grant:

Director Stolte informed the Committee that FFY 2005 HMEP grant applications are due on September 17, 2005. The Committee discussed several options. The Committee agreed to submit an application for conversion of the hardcopy County-wide Plan and individual Off-Site Plans to electronic format and change distribution to authorized plan holder from paper copies to CD format.

Communications Interoperability Grant Program:

Director Stolte advised the Committee of the availability of the Interoperability Engineering Study and Equipment Grants. Radio Services recommended several potential projects to be reviewed by the Emergency Management Committee. The Committee deferred action to the Emergency Management Committee.

Non-Governmental Organization Funding Policy:

Members discussed the implications of the recent memo from the Office of Domestic Preparedness regarding eligibility of non-governmental organizations to received homeland security funding. Committee members requested Director Stolte develop a sample policy for review and discussion at the November meeting.

Incident Reports:

Mr. Stolte reported on the following incidents:

#1) 07-14-2004 Onyx Special Services PCB Contaminated transformer oil (NOTE: The transformer did NOT belong to WE Energies)

#2) 07-29-2004 Jeneil Biotech Gamma Decanolactone (interim)

#3) 08-05-2004 I-43 Traffic Crash Automotive Fluids

#4) 08-19-2004 Progress Drive, Saukville Diesel Fuel

Plan Update Sub-Committee Report:

Mr. Schumacher reported on the action of the Plan Update Sub-Committee and briefly reviewed the five plans updated. Motion by Dr. Kaplan, second by Mr. Morrison to accept the five plans as recommended by the Sub-Committee and to wirte a letter of acknowledgement to the City of Port Washington for removal of EHS from the Wastewater Treatement Plant. All members present voting AYE, motion carried.

Mr. Schumacher also reviewed the changes to the County-wide Hazardous Materials Emergency Plan and relayed to Sub-Committee’s recommendation for approval. Motion by Mr. Kelley, second by Captain Morrison to approve the updates to the County-wide Plan. All members present voting AYE, motion carried.

Public Awareness Report:

Director Stolte reviewed the upcoming participation with various community Safety Day programs, which offers the Department and LEPC a tremendous opportunity to increase public awareness of the Committee mission and provide public education materials on a variety of related topics. The Department will participate in Thiensville, Cedarburg and Saukville’s programs at this point. Others maybe added as requested and time permits. Members again discussed a number of options of public education programs.

Training and Exercise Report:

Captain Morrison reported on upcoming training and exercise activities and recapped the lessons learned in the July Full-scale exercises with the Regional Response Team from the Milwaukee Fire Department. The third full scale exercise with the Region Team is scheduled for October 20, 2004. Additional exercises are scheduled with the County Dive Teams, OZARES, and Public Health.

Next Meeting Date: NOVEMBER 11, 2004, 7:00pm

Motion by Mr. Kelley, second by Mr. Schumacher to adjourn at 8:50pm.

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Joint Meeting of the LEPC and E.M. Committees

Meeting Minutes

August 5, 2004

AMENDED

Joint meeting of the LEPC and EM committees:

Called to Order: 7:04 pm LEPC Members Present:

Dean Kelley Stan Kaplan Fran Myers

Paul Schumacher David Barrow Kimberly Betzhold William Stolte Glenda Madlom Randy Miller Jack Morrison DAVE HAAS

Emergency Management Members Present:

Paul Brunquell Jack Eckert Randy Miller

Robert Walerstein

Also Present: Mary Fitzgerald

2005 Budget Review:

EPCRA / SARA Budget:

Motion made by Paul Schumacher, seconded by Stan Kaplan to accept the budget as proposed. Ayes – 12, Nays – 2. Motion carried.

LEPC meeting adjourned at 8:03 pm.

Emergency Management Committee:

EPCRA / SARA Budget:

Motion made by Jack Eckert, seconded by Paul Brunquell to approve EPCRA / SARA budget. Ayes – 2, Nays – 2. Motion failed on tie vote.

WSP Budget:

Motion made by Randy Miller, seconded by Jack Eckert to approve the WSP budget. All in favor. Motion carried.

Emergency Management Budget:

Motion made by Randy Miller, seconded by Jack Eckert to approve the budget. All members present voting aye, motion carried.

Motion made by Robert Walerstein, seconded by Randy Miller to revisit the LEPC budget. All members present voting aye, motion carried.

Motion made by Randy Miller, seconded by Jack Eckert to amend the budget to include the purchase of SCBA’s and radios if they are grant funded. All members present voting aye, motion carried.

Motion made by Randy Miller, seconded by Jack Eckert to approve the amended budget as proposed. All members present voting aye, motion carried.

Motion made by Robert Walerstein, seconded by Jack Eckert to increase the director’s hours from 37.5 to 40 hours per week. All members present voting aye, motion carried.

Flood Mitigation Plan:

Motion made by Jack Eckert, seconded by Randy Miller to recommend adoption of the Flood Mitigation Plan by the County Board. All members present voting aye, motion carried.

Motion made by Robert Walerstein, seconded by Randy Miller to adjourn meeting. All members present voting aye, motion carried. Meeting adjourned at 9:04 pm.

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Minutes of the Local Emergency Planning Committee Meeting on July 8, 2004

These minutes have not yet been approved by the Committee to which they pertain.

Planning Update Sub-Committee:

Members Present:

Paul Schumacher William Stolte Glenda Madlom

Also present: Mary Fitzgerald Robert Walerstein

Patrick O’Connor

Called to Order at 6:33 pm.

Plan Review:

Members reviewed updated off-site emergency response plans for the following facilities:

Port Washington Power Plant Menasha Display (Final Update)

Mequon Swimming Pool Kenro

Marigold Foods

Motion by Mr. Stolte, second by Glenda Madlom to accept the plans as written and recommend acceptance by the full LEPC. All members present voting AYE, motion carried.

Motion by Mr. Stolte, second by Glenda Madlom to adjourn. All members present voting AYE, motion carried.

Adjourned at 6:50 pm.

LEPC:

Members Present:

Paul Schumacher William Stolte Kim Betzhold

Glenda Madlom Sgt. Vargo Stanley Kaplan

David Barrow Randy Miller Jack Morrison

Dean Kelley Fran Myers

Also present: Mary Fitzgerald Robert Walerstein John Gosz-ARC

Cathy Riehle & Ann Sayer-Quad County Consortium

Patrick O’Connor

Called to Order at 7:03 pm by Chairperson Kelley.

Chairperson Kelley opened the floor to public comment. None heard.

Motion by David Barrow, second by Stan Kaplan to approve the minutes of the last meeting. All members present voting, AYE, motion carried.

Director’s Report:

Disaster Declaration status was reviewed by Patrick O’Connor. As of July 2, 2004, there are seventeen (17) applications for public assistance and thirty (30) applications for individual assistance.

Level B Team Update:

Current membership is at fifteen (15). The team did decon training with Mequon Fire Department. Members are due for their annual physicals thru Columbia / St. Mary’s, Ozaukee Campus.

2005 Budget:

Worksheets are going to be distributed on July 12, 2004. Finance Committee wants Emergency Management to bill the municipalities for sandbags. The committee will meet on August 5th, 2004 for a review of the budget.

Motion by Paul Schumacher, second by Glenda Madlom to meet on August 5th, 2004 to review the 2005 budget. All members present voting AYE. Motion carried.

Incident Reports:

Director Stolte reported the following incidents since the last meeting:

1) 06-08-2004 Diesel Fuel I-43

2) 06-09-2004 Abandoned Barrel Cedarburg

3) 06-15-2004 Medical Waste Mequon

Plan Update Sub-Committee Report:

Vice-chair Schumacher reported the Plan Update Committee met, reviewed, accepted and recommended acceptance of off-site emergency plans for the following facilities;

Port Washington Power Plant Marigold Foods

Kenro Mequon Swimming Pool

Menasha Display (Final)

Motion by Stan Kaplan, second by Jack Morrison to accept the plan updates. All members present voting AYE, motion carried.

Public Awareness Sub-Committee Report:

Flood information has been distributed thru the various media outlets.

Southeast Region Director noted that there will be a full scale exercise presented at Nicolet High School involving a WMD. Some students attending Nicolet High School are Ozaukee County residents.

Training and Exercise Sub-Committee Report:

Three (3) full scale exercises involving WMD will be presented in Saukville, Mequon and Waubeka.

One (1) full scale exercise involving WMD will be held on Lake Michigan.

 

Next Meeting set for August 5th, 2004.

Motion by Dean Kelley, second by Dave Barrow to adjourn the meeting. All members present voting AYE. Motion carried.

Meeting declared adjourned at 8:17 pm.

Those members wishing to participate in the water front facility tour went to the rescue boat for the tour. A quorum was not present.

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May 13, 2004

The following minutes have not yet been approved by the committee to which they pertain.

LEPC Called to Order: 7:04 pm Members Present:

Dean Kelley Stan Kaplan Fran Myers

Paul Schumacher David Barrow Sgt. Vargo

James Rosenberg Glenda Madlom William Stolte

David Haas Randy Miller Jack Morrison

Kimberly Betzhold

Also Present: Mary Fitzgerald John Gosz - ARC Robert Walerstein

Kathy Riehle and Anne Sayre - Quad County Consortium

Lt. Jamie Rickerson and Karl Rabenhorst - USCG

Meeting Minutes:

Motion made by Fran Myers, seconded by David Barrow to approve minutes from the last meeting. All members present voting aye. Motion approved.

Public Comment:

Lt. Rickerson introduced Karl Rabenhorst , new security specialist for the USCG. Lt. Rickerson spoke about the "Eyes On The Water" program being renamed "Americas Waterways Watch".

Director’s Report:

Belgium Fire Department invited the HazMat team to give basic awareness training.

2004 equipment grants are now available.

Election of Officers:

Motion made by David Barrow, seconded by Stan Kaplan to nominate current officers for re-election as Chair and Vice-Chair. Motion by David Barrow, second by Randy Miller to cast a unanimous ballot for Dean Kelley as Chairperson and Paul Schumacher as Vice-Chair. All members present voting aye. Motion carried.

Motion made by Stan Kaplan, seconded by Glenda Madlom to appoint Mr. Stolte as Compliance Inspector. Mr. Stolte abstained from voting - All other members present, voting aye. Motion carried.

Level B Team Update:

The team has been training once a week in anticipation of President Bush’s Commencement Address to Concordia University on May 14, 2004. The Haz-Mat Team developed capability for a rapid deployment mass decontamination system in conjunction with the Mequon Fire Department for use on the 14th if necessary. The Team would like to practice the system set-up with the other Fire Department’s in Ozaukee County. Captain Morrison will work on that project with the Fire Department Training Officer’s.

Membership is at fifteen (15). We are recruiting to fill one (1) vacant position and to recruit two (2) law enforcement officer’s to serve on the team as well.

Incident Reports:

William Stolte reported on these incidents.

1. 03/16/2004 Gasoline Grafton

2. 03/22/04 Assist Other Dept. Port Washington

3. 03/29/04 Alkaline Cleaner Port Washington

4. 04/15/04 Motor Oil Saukville

5. 04/20/04 Fuel Spill Mequon

6. 04/26/04 Mercury Port Washington

7. 04/28/04 Gasoline Saukville

8. 05/01/04 Diesel Fuel I-43

Plan Update Committee Report:

Members reviewed a copy of thank you letter that was sent to Cedarburg Water & Light for their efforts to eliminate the presence of gaseous chlorine at the City’s well buildings.

Plan Update Subcommittee will meet in July.

Public Awareness Committee Report:

Annual SARA notice was published in the newspaper.

Tornado Awareness Week information was mailed to the local media.

Training Committee Report:

Captain Morrison discussed the 2004 exercise schedule. We already completed four tabletop exercises so far this year. We will be doing three regional exercises with Milwaukee Haz-Mat team on July 12th, 13th and 14th, 2004 and a Dive Team exercise with the Milwaukee Fire Department, Port Washington Fire Department, and U.S. Coast Guard at a date to be determined this summer. Mequon Fire department volunteered to host the July 13th exercise and Waubeka will host the exercise on the 14th.

Next Meeting set for July 8th, 2004.

Adjourned:

Motion made by Jack Morrison, seconded by Stan Kaplan to adjourn the meeting. All members present voting aye. Motion approved. Meeting declared adjourned at 8:13 p.m.

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March 11, 2004

The following minutes have not yet been approved by the committee to which they pertain.

LEPC Called to Order: 7:04 pm Members Present:

Dean Kelley Stan Kaplan Fran Myers Paul Schumacher David Barrow Dave Haas James Rosenberg Glenda Madlom Jack Morrison William Stolte Jack Eckert

Also Present: Mary Fitzgerald John Gosz - ARC

  • Kathy Riehle and Anne Sayre - Quad County Consortium
  • Patrick O’Connor-Southeast Region director
  • County Board Chair Gus Wirth

Special moment of silence in honor of Lt. Edward Hermann for his many years of dedication to the LEPC.

Public Comment:

WE Energies donation of $2,500 presented to County Board Chair Gus Wirth and Captain Morrison.

Meeting Minutes:

Motion made by Stan Kaplan, seconded by Jack Morrison to approve minutes from the last meeting. All members present voting aye. Motion approved.

Director’s Report:

Senate Bill 120 is pending before legislature. Bill mandates ICS training but provides no mechanism for dollars. Also, includes expansion to mutual aid and immunity during public health emergencies.

OJA-2004 equipment grant is still pending. There is a twenty page questionnaire that needs to be filled out before any money is released.

Governor’s Conference is March 30-31, 2004 in Appleton.

Level B Team Update:

Team physicals will be scheduled soon.

There are three new technicians on the team. All are fire department personnel. Would like to get two more members representing law enforcement.

Incident Reports:

William Stolte reported on these incidents.

1. 01/12/2004 Clog Belgium

2. 01/19/2004 Mercury Port Washington

3. 02/29/2004 Unfounded Port Washington

Plan Update Committee Report:

Vice-chair Schumacher reported the Plan Update Sub-committee met, reviewed, accepted and recommended acceptance of off-site emergency plans for the following facilities;

Cedarburg Wells 4, 5, 6 (Final Updates)

Cedar Valley Cheese

Jeneil Biotech

Motion made by Jack Eckert, seconded by Stan Kaplan to accept the plan updates. All members present voting aye. Motion approved.

Motion made by Stan Kaplan, seconded by Jack Eckert to send letter of appreciation to Cedarburg Light and Water for eliminating the extremely hazardous substance at the well buildings. Amend motion to send to any facility that eliminates extremely hazardous substance.

All members present voting aye. Motion approved.

Plan Update Sub-committee meeting will now meet half hour before the LEPC meeting.

Public Awareness Committee Report:

Web site has been updated. It was recommended that preparedness protocol and FEMA link be added to the site.

Members suggested adding web site address to department stationary. Director Stolte will explore that option.

Annual SARA notice will be published in the official county newspaper by the end of the month.

Training Committee Report:

Twelve exercises are being developed, with two completed to date.

Director Stolte attending HSEEP in Chicago March 24-26, 2004.

Level B team technicians completed their yearly refresher course.

Next Meeting set for May 13, 2004.

Adjourned:

Motion made by Dave Barrow, seconded by Stan Kaplan to adjourn the meeting. All members present voting aye. Motion approved.

Meeting declared adjourned at 8:54 p.m.

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Plan Update Sub-Committee Meeting Minutes

03/08/2004

The following minutes have not yet been approved by the committee to which they pertain.

Plan Update Called to Order: 6:48 pm Members Present:

William Stolte Dave Haas Paul Schumacher Glenda Madlom

Also Present: Mary Fitzgerald

Members reviewed the following off-site plans:

  • Cedarburg Wells 4, 5, 6 (Final Updates)
  • Cedar Valley Cheese
  • Jeneil Biotech
    •

    Motion made by Dave Haas, seconded by Paul Schumacher to accept the off-site plans and present to the full LEPC Committee. All members present voting aye, motion approved.

    Motion made by Dave Haas, seconded by Paul Schumacher to recommend to full committee to send letter to Cedarburg Light and Water a letter of appreciation for eliminating their EHS.

    Amendment to above motion made by Dave Haas, seconded by Paul Schumacher to recommend to the full LEPC Committee to send a letter of appreciation to any facility that eliminates EHS on site. All members present voting aye, motion approved.

    Discussion followed to move Plan Update Sub-Committee meeting back to half hour before LEPC meeting.

    Motion made by Dave Haas, seconded by Glenda Madlom to move the Plan Update Sub-Committee meeting back to half hour before the full LEPC meeting. All members present voting aye, motion approved.

    Adjourned:

    Motion made by Dave Haas, seconded by Paul Schumacher to adjourn the meeting. All members present voting aye, motion approved.

    Meeting declared adjourned at 7:22 p.m.

    Table of Contents

    January 8, 2004

    The following minutes have not yet been approved by the committee to which they pertain.

    LEPC Called to Order: 7:02 pm Members Present:

    Dean Kelley Stan Kaplan Fran Myers

    Paul Schumacher David Barrow Lt. Hermann

    James Rosenberg Glenda Madlom Jack Morrison

    Also Present: Mary Fitzgerald John Gosz - ARC Kathy Riehle and

    Anne Sayre - Quad County Consortium

    Meeting Minutes:

    Motion made by Lt. Hermann, seconded by David Barrow to approve minutes from the last meeting. All members present voting aye. Motion approved.

    Public Comment:

    Anne Sayre spoke about the forensics course that is being sponsored by the Quad County Consortium. This 1-day course is being held at the Justice Center and will focus on anthrax. The first part of the day will be a series of presentations, the second half will be break out sessions. This training is designed for Public Health and Law Enforcement.

    Director’s Report:

    Next meeting we will be using the North side entrance and stairwell for meetings. Everyone should remember to park on the North side of the building by the Jail Entrance. Just prior to the Jail Entrance Door, there is another door on the West side of the sidewalk. Please use that door and walk down stairs to the Training Room and then to the Emergency Management Office. We will put a reminder in the meeting notice and post a note on the outside door. If someone cannot use the stairs, you will need to park in the south lot and go to the Main Receiving door and use the intercom to request admission.

    Still no word on the FFY 2004 Domestic Preparedness Grant Award amounts although agencies are preparing the requests based on the Authorized List published by the Office of Domestic Preparedness. Two awards will be made, one for law enforcement and the other for all other agencies. No methodology announcements have been made yet regarding the application or funding process.

     

    Level B Team Update:

    The Silverado arrived and is awaiting equipment installation. Installation of the light-bar and radios is now done on the Suburban.

    Most of the domestic preparedness equipment arrived and is in place at this time. We are working on new policies and procedures for Team operations to ensure effective deployment of the new equipment.

    Incident Reports:

    Mary Fitzgerald reported on this incident.

    1. 01/08/2004 Liquefied Sugar 143 NB @ Sandy Beach Rd.

    During this call, the Suburban was out of service for mechanical repairs. The Silverado and ERV responded. Most personnel reported to the Shed and traveled to the scene in the two vehicles. Process worked well.

    Plan Update Committee Report:

    No report

    Public Awareness Committee Report:

    No report

    Training Committee Report:

    2004 exercises were discuss. We will be doing three regional exercises with Milwaukee

    Haz-Mat team. Mequon Fire department has volunteered to host one of these exercises.

    Next Meeting set for March 11, 2004.

    Adjourned:

    Motion made by Stan Kaplan, seconded by Paul Schumacher to adjourn the meeting. All members present voting aye. Motion approved.

    Meeting declared adjourned at 7:25 p.m.

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