Ozaukee County, Wisconsin - Minutes - Eastern Shores Library System for 2005

Present: Nancy Lewis, presiding; Carol Baumann, Jackie Burmesch, Sara Filemyr, Bill Jens, Sue Karlman, Robert Nuernberg, Richard Rupert, Sherry Speth, and Marilyn Toepel. Absent: Howard Hoppe, Warren Stumpe, and Joann Wiesner. Also present: David Weinhold, Director; Trixine Tahtinen, TAC Representative; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary Designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. Siefert verified that the meeting was posted with both counties on December 12 according to the open meeting law.

2. Introduction of New Board Member: Lewis introduced Robert Nuernberg, resident of Ozaukee County, City of Mequon. Nuernberg fills the member-at-large vacancy left by the resignation of Bill Schulz.

3. Approval of Minutes: Baumann moved, seconded by Jens to approve the November 28, 2005 Minutes. Motion carried.

4. Approval of Expenditures: Jens reviewed the current expenditures of November 30 to December 20, 2006 and moved to accept them as presented. Seconded by Bosman, motion carried. Jens reviewed the Financial Statement for the eleven months ended November 30, 2005 and moved for approval. Seconded by Baumann, motion carried.

5. Public Comment and Correspondence: ESLS received communication from Elizabeth Burmaster, State Superintendent, informing us that the 2006 annual system plan was approved and that the first 2006 state aid payment of $430,889 has been initiated by the DLTCL staff.

6. Committee Report:

a. TAC Representative: Tahtinen reviewed the topics discussed at the December SLAC meeting. This is Tahtinen’s last meeting as the representative. A new representative will be appointed at the January TAC meeting.

7. Ozaukee County Library Commission Meeting Report: Trustees reviewed the Commission’s Resolution "Reimbursement Formula for ESLS Library Lending and Nonlending Service to Ozaukee County Non-Libraried Residents."

8. Legislative Update: Trustees received and reviewed Senate Bill 272. Each trustee should contact Representative Gottlieb and LeMahieu directly. Trustees received and reviewed Senate Bill 273 information. Trustees were reminded that Library Legislative Day is January 31, 2006 in Madison and encouraged to attend.

9. Agenda Items Tabled. Lewis tabled agenda items 8 "Wisconsin Public Library Consortium," 9 "Virtual Reference Service," and 11 "Trustee Essential."

10. Transfer of Funds for Bookmobile Scanners and Printers: Rupert moved to approve transfer funds from the Bookmobile Automation Reserve fund as presented. Seconded by Karlman, motion carried.

11. System Staff Report:

a. Krueger displayed the Bifolkal kit, Remembering Wisconsin, which was purchased with 2005 LSTA money. Krueger received notice that the 2006 LSTA grant, ESLS = Expanded Services to Library Seniors, was approved. The grant amount is $7157 and will be used to purchase equipment for libraries.

b. Onufrak distributed the library to library statistics. Onufrak also received notification that the 2006 LSTA grant, Wide Area Network Access 2006, was approved. The grant is for $12,050. The System continues to get ready for the new Badgernet. SBC installed the new fiber optics to the automation room.

c. Trustees received monthly reports from Alison Hoffman, Cataloger and Connie Meyer, Bookmobile Services. They also received the meeting dates and meeting locations for 2006.

12. Recognition of Retiring Board Member: After serving on the board for eleven years Dick Rupert has decided to retire. Rupert was recognized for his years of service, positions held and his contributions to Eastern Shores Library System.

13. Adjourn: At 6:35 p.m. Lewis moved to adjourn. Seconded by Baumann, motion carried.

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Eastern Shores Library System Board of Trustees Meeting

W. J. Niederkorn Library, Port Washington

Monday, November 28, 2005 Called to Order: 4:30 p.m. Adjourned: 5:45 p.m.

Present: Richard Rupert, presiding; Carol Baumann, Sara Filemyr, Bill Jens, Sue Karlman, Sherry Speth, Warren Stumpe, Marilyn Toepel, and Joan Wiesner. Absent: Linda Bosman, Jackie Burmesch, Howard Hoppe, Nancy Lewis and two vacancies. Also present: David Weinhold, Director; Trix Tahtinen, TAC Representative, Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary Designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Rupert called the meeting to order. The meeting was posted with both counties on November 22, 2005 according to the open meeting law.

2. Approval of Minutes: Stumpe moved, seconded by Bauman to approve the October 24, 2005 Minutes. Motion carried.

3. Approval of Expenditures: Jens reviewed the current expenditures of October 26 to November 29, 2005 and moved to accept them as presented. Seconded by Wiesner, motion carried. Jens reviewed the Financial Statement for the ten months ended October 31, 2005 and moved for approval. Seconded by Stumpe, motion passed.

4. Public Comment and Correspondence:

a. Weinhold informed the board that Bill Schulz has resigned as a member-at- large trustee of the board.

b. Trustees received the following Resolutions:

Resolution 05-51 Opposition to the Public Library District Legislation and

Resolution 05-52 Alternate Exemption from the County Library Tax

These resolutions were adopted by the Ozaukee County Board of Supervisors on November 2, 2005.

c. Weinhold received a letter from Sheboygan County Corporation Counsel Carl Buesing. Atty Buesing will not seek an opinion from the Attorney General on the "Proposal for ESLS EasiCat InterLibrary Loan Fees." Ozaukee County Corporation Counsel Dennis Kenealy did request an opinion from Attorney General Lautenschlager. Stumpe provided a copy of the letter for the board’s records.

5. Committee Reports:

a. TAC Representative: Tahtinen reviewed the topics discussed at the November 22, 2005 TAC meeting.

b. The Nominating Committee, Bosman and Wiesner, were reminded that election of officers will be on the January 2006 agenda.

6. County Library Service: The report for Distribution of Sheboygan and Ozaukee County Appropriations for County Library Service was received. A memo from Warren Stumpe, Chairperson, Ozaukee County Library Commission, to Librarians and Boards of Trustees of ESLS Libraries was received.

7. Charitable Contributions for Jail Library Service: ESLS is the fiscal agent for the Sheboygan County Crime Prevention Fund and can receive donations on their behalf. As the fiscal agent, ESLS is a qualified exempt organization. Information from IRS publication 526 Charitable Contributions was received.

8. Legislative Update: Weinhold reviewed SB 272, SB 273 and SB 258 and the action that has been taken on them. Library Legislative Day is Tuesday, January 31, 2006.

9. Resource Library Agreement: Karlman moved to accept the 2006 Agreement Between Mead Public Library as the Resource Library and Eastern Shores Library System. Seconded by Stumpe, motion carried.

10. Transfer for Automation Room Upgrades: Trustees received the request to transfer funds for the BadgerNet II service upgrade and to replace the air conditioning condenser for the automation room. Stumpe moved to approve the fund transfers. Seconded by Karlman, motion carried.

11. Trustee Essential: #27 was tabled until the next meeting.

12. System Staff Reports:

a. The Library Connection newsletter and Countywide Library Service Memo are posted on the website.

b. Onufrak explained that the main router died on Sunday, November 27 which left all libraries and staff without internet access. Currently ESLS has Monday - Friday replacement which will be changed to 24/7 replacement.

c. Trustees received monthly reports from Alison Hoffman, Cataloger and Connie Meyer, Bookmobile Services.

d. The Bookmobile will receive less funding from Ozaukee County in 2006 and needs to adjust their budget and service. Baumann moved to approve the budget and service adjustments to the 2006 bookmobile budget. Seconded by Toepel, motion carried.

13. Adjourn: At 5:45 p.m. Wiesner moved to adjourn. Seconded by Karlman, motion carried.

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Eastern Shores Library System Office

Monday, September 26, 2005 Called to Order: 4:30 p.m. Adjourned: 6:30 p.m.

Present: Nancy Lewis, presiding; Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Bill Jens, Richard Rupert, Sherry Speth, Warren Stumpe, Marilyn Toepel, and Joan Wiesner. Absent: Carol Baumann, Sue Karlman, Bill Schulz, and one vacancy. Also present: David Weinhold, Director; Trix Tahtinen, TAC Representative; Sharon Winkle, Mead Public Library Director; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary Designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. Siefert verified that the meeting was posted with both counties on September 21, 2005 according to the open meeting law.

2. Approval of Minutes: Jens moved, seconded by Wiesner to approve the August 22, 2006 Minutes. Motion carried.

3. Approval of Expenditures: Jens reviewed the current expenditures of August 23 to September 26, 2005 and moved to accept them as presented. Seconded by Wiesner, motion carried. Jens reviewed the Financial Statement for the eight months ended August 31, 2005 and moved for approval. Seconded by Burmesch, motion carried.

4. Public Comment and Correspondence:

a. Thank you note from Megan Ellenbecker.

b. Letter from Mead Public Library board president, Bernard Markevitch, to Nancy Lewis concerning the assurances they were looking for in being a participate in EasiCat.

5. Committee Reports:

a. TAC Representative: Tahtinen reviewed topics discussed at the September 20, TAC meeting.

6. Ozaukee County Library Service Appropriation for 2006: Rupert moved to approve the ESLS Budget Committee’s recommended to reimburse libraries at the 85% funding rate. Seconded by Wiesner, motion carried with one nay vote.

7. Sheboygan County Library Service Appropriation for 2006: Sheboygan County has a 2.83% levy limit and is has approved the library service appropriations for 2006.

8. County Library Service Agreements for 2006-2010:

a. The ESLS Contracts Committee recommended that the Library System enter into an individual agreement with Ozaukee County to administer the County’s library service plan for 2006-2010. Burmesch moved to adopt the Contracts Committee recommendation to adopt the Ozaukee County Agreement as presented with ESLS to administer the original plan and not the addendums. Seconded by Wiesner, motion carried with one nay vote.

b. The ESLS Contracts Committee recommended that the Library System enter into an individual agreement with Sheboygan County to administer the County’s library service plan for 2006-2010. Wiesner moved to approve the agreement between ESLS and Sheboygan County as a Participating Member County as presented. Seconded by Bosman, motion carried.

9. 2006 Library System Budget and Annual Plan: Jens moved to approve the 2006 Annual Plan and Budget as presented. Burmesch seconded the motion, motion carried.

10. Charges for EasiCat Services: Stumpe distributed "Proposal for ESLS EasiCat InterLibrary Loan Fees" prepared by Mead Public Library Director, Sharon Winkle, at the request of Warren Stumpe. Burmesch moved to refer the Proposal to the SLAC committee for review. Wiesner seconded the motion, motion passed with two nay votes.

Trustees received two handouts

1. A copy of a letter dated January 26, 2004 from Assistant Attorney General Robert M. Hunter to Earl Baker.

2. A copy of a memo dated October 16, 1995 from William Wilson, Assistant State Superintendent to Public Library System Administrators and Public Library Administrators.

Stumpe moved to have either Sheboygan County or Ozaukee County Corporation Council review the Proposal and ask for an Attorney General’s opinion on the proposal. Rupert seconded the motion, motion carried.

11. Digital Audio Book Service: Trustees received information of the Overdrive Digital Audio Book Service that ESLS is participating in.

12. Trustee Essential: Chapter 26 was tabled

13. Staff Reports:

a. Onufrak reported the SBC hardware problems with outages.

b. Trustees received reports for interlibrary loan, public information, special needs, cataloging service and bookmobile service.

c. Weinhold distributed Wisconsin Department of Public Instruction Summary of SB 272 and SB 273.

14. Adjourn: At 6:30 p.m. Wiesner moved to adjourn. Seconded by Stumpe, motion carried.

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Eastern Shores Library System Offices,

4632 S. Taylor Drive, Sheboygan

Monday, September 12, 2005 Called to Order: 4:10 p.m. Adjourned: 5:19 p.m.

Present: Baumann, Hoppe, Schulz, Jens, Weinhold

1. Call to Order

Chair Jens called the meeting to order at 4:10 p.m.

Meeting was posted in compliance with the Open Meeting Law requirements.

2. Minutes of previous meeting

Minutes were not included in packet and action was postponed to the next meeting.

3. Progress on 2006 County Library Service Requests

Weinhold reported that in Sheboygan County, he had met with the Finance Director and the Administrative Coordinator and the request was within the levy limits and actually less than the previous year.

In Ozaukee County, the County Administrator asked that the County Library Service request be reduced to fall within the levy limits of a 2.3% increase.

Schulz moved, Baumann second, to request Ozaukee County Library Service funding for 2006 according to the 2006 -2010 Ozaukee County Library Services Plan. Motion carried.

4. 2006 Library System Budget.

Weinhold reviewed the additions of the Wisconsin Library Foundation Campaign for Libraries request and the Technical Support proposal to the budget. Baumann moved, Hoppe second, to present the 2006 Budget to the Library System Board at the September 26 meeting. Motion carried.

In response to a question at the August meeting, Weinhold shared information on the crossover lending payments from 2000 to 2004.

5. Adjourn

Baumann moved, Jens second, to adjourn. Motion carried. 5:19 p.m.

Respectfully submitted,

David Weinhold

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Wednesday, August, 24, 2005 Called to Order: 3:10 p.m. Adjourned: 4:00 p.m.

Present: Bosman, Toepel, Rupert, Weinhold

1. Call to Order - Compliance with Open Meeting Law requirements

Rupert called the meeting to order at 3:10 p.m. Weinhold confirmed compliance.

2. Resource Library Agreement for 2006

Weinhold reviewed the changes in the Resource Library Agreement. The CPI index is 2.5%. Rupert moved, Bosman second, to submit the agreement for consideration by Mead Public Library. Motion carried.

3. Participating County Agreements for 2006 - 2010

Weinhold stated that the new plans require a new agreement with each of the counties. Rupert moved, Toepel second, to recommend these agreements to the Library System Board for approval and submission to the respective County Boards. Motion carried.

4. Participating Library Agreements review

Weinhold reviewed the participating public library agreements. He pointed out those items that are system membership requirements, statutory requirements, and ESLS requirements. Committee decided not to make any changes in the Participating Library agreements.

5. Next Meeting date

Meeting date will be set if necessary

6. Adjourn

Meeting adjourned at 4:00 p.m.

Respectfully submitted

David Weinhold

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Monday, August 22, 2005 Called to Order: 4:30 p.m. Adjourned: 6:15 p.m.

Present: Nancy Lewis, presiding; Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Bill Jens, Richard Rupert, Sherry Speth, Marilyn Toepel, and Joan Wiesner. Absent: Carol Baumann, Sue Karlman, Bill Schulz, Warren Stumpe, and one vacancy. Also present: David Weinhold, Director; Darla Jean Kraus, TAC Representative; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary Designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. Siefert verified that the meeting was posted with both counties on August 15, 2005 according to the open meeting law.

2. Recognition of Megan Ellenbecker: Megan is a bookmobile customer that won the 2005 National Reading Rainbow "Young Writers and Illustrators" Award. Megan wrote the book titled "The Bookmobile" about the two bookmobile librarians, her experience using the bookmobile and her love of reading. The trustees presented Megan with a certificate titled "The Golden Pencil Award" and a gift card for her accomplishments.

3. Approval of Minutes: Wiesner moved, seconded by Bosman to approve the August 1, 2005 Minutes. Motion carried.

4. Approval of Expenditures: Jens reviewed the current expenditures of August 2 to August 22, 2005 and moved to accept them as presented. Seconded by Toepel, motion carried.

Jens reviewed the Financial Statement for the seven months ended July 31, 2005 and moved for approval. Seconded by Wiesner, motion carried.

5. Public Comment and Correspondence: none

6. Committee Report:

a. TAC Advisor: Darla Jean Kraus, Lakeview Library Director, reviewed topics discussed at the August 16 SLAC meeting.

7. 2006 LSTA Application for Technology Block Grant: Onufrak presented the Public Library System Technology Project abstract. This is a noncompetitive grant in the amount of $12,050. Wiesner moved to approve the Board President’s signature on the grant. Seconded by Toepel, motion carried.

8. 2006 LSTA Application for Special Needs Grant: Krueger presented the Seniors/Disabilities abstract titled "ESLS = Expanded Services to Library Seniors." This is a competitive grant in the amount of $7,157 to provide wheelchairs, wheeled carts, full spectrum lighting, print enlargers, book carrying bins, and large print books to participating libraries. Rupert moved to approve the Board President’s signature on the grant. Seconded by Hoppe, motion carried.

9. Crossover Grant Payment Method for 2005: Trustees received examples of the payment to libraries for net combined crossover loans.

10. EasiCat Request Notification Fee: Trustees received information on the EasiCat Request Notification Fee.

11. Legislative Issues:

a. Amendment to AB 483 - Gottlieb has introduced an amendment which replaces his original bill. At this time there has been no hearing scheduled for this amendment.

12. Other proposals to revise Ch. 43:

a. Revise county library service reimbursement (43.12) - Trustees reviewed. Hoppe moved to adopt the resolution. No second, motion failed.

b. Revise county library tax exemption requirements (43.64) - Trustees reviewed. Hoppe moved to adopt the resolution. No second, motion failed.

13. System Staff Reports:

a. Krueger reported on the activities at the Lakeview Community Library and Oscar Grady Public Library promoting their libraries during Library Card Sign-Up month.

b. Onufrak reported that the telephone notification server will not be supported after December 31, 2005 and the main Horizon Automation server needs to be replaced in January of 2006. Weinhold and Onufrak met with an Inacom Information Services representative about contracting for technical support services.

c. Weinhold reviewed the cataloging statistics, bookmobile report, delivery statistics and netLibrary service statistics.

d. Weinhold reported on the Annual DPI/Public Library System meeting and SRLAAW meeting.

14. Adjourn: At 6:15 p.m. Wiesner moved to adjourn. Seconded by Toepel, motion carried.

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Eastern Shores Library System Budget Committee Minutes

Eastern Shores Library System Offices,

4632 S. Taylor Drive, Sheboygan

Monday, August 8, 2005 Called to Order: 4 p.m. Adjourned: 5:20 p.m.

PRESENT: Baumann, Hoppe, Burmesch, Schulz, Jens, Weinhold

1. Chair Jens called the meeting to order at 4 p.m. and confirmed the meeting was posted in compliance with the Open Meetings law.

2. Minutes of previous meetings

Baumann moved, Schulz second, to approve the minutes of the April 5 and the July 5 meetings. Motion carried.

3. Review of 2006 Expected Revenue, Expenses.

Weinhold reviewed and explained each of the estimated revenue items for 2006. He answered questions about income ESLS receives from member libraries, Lakeland, and KMCI.

Weinhold also reviewed the expected expenses for 2006. Some of the increases are due to fuel costs, expected increase in health insurance premiums, and the biennial rent increase. He also stated that ESLS would remove one of the fees charged to the member libraries.

The Committee also discussed some of the other issues affecting the library system. The committee determined to let the member librarians decide how to assign the crossover grant payments. The Committee asked Weinhold to list the crossover grant payments that were paid since the implementation of EasiCat. As for Building concerns, Weinhold wanted to make the Budget Committee aware of these concerns, and may be seeking proposals to address some of these issues.

4. Proposal for additional Technical Support services

Weinhold reviewed the Technical Support proposal. This would require a contribution by each library. The Library System staff are meeting with Inacom later this month to work on additional information for this proposal. Weinhold is also working with the librarians on this proposal.

5. Adjourn

Hoppe moved, Baumann second, to adjourn. Motion carried. Meeting adjourned at 5:20 p.m.

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Monday, August 1, 2005 Called to Order: 4:30 p.m. Adjourned: 6:30 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Howard Hoppe, Bill Jens, Richard Rupert, Bill Schulz, Sherry Speth, Warren Stumpe, Marilyn Toepel, and Joan Wiesner. Absent: Jackie Burmesch, Sara Filemyr, Sue Karlman and one vacancy. Also present: David Weinhold, Director; Trixine Tahtinen, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; Paula Siefert, Recording Secretary Designate; Ann Penke, Darla Jean Kraus, and Sharon Winkle.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. Siefert verified that the meeting was posted with both counties on July 20, 2005 according to the open meeting law.

2. Approval of Minutes: Schulz moved, seconded by Wiesner to approve the June 30, 2005 Minutes. Motion Carried.

3. Approval of Expenditures: Jens reviewed the current expenditures of July 1 to August 1, 2005 and moved to accept them as presented. Seconded by Schulz, motion passed. Jens reviewed the Financial Statements for the six months ended June 30, 2005 and moved for approval. Seconded by Wiesner, motion carried.

4. Public Comment and Correspondence: none

5. Committee Reports:

a. TAC Advisor: Tahtinen reported on the July 19 Technical Advisory Committee meeting.

Bosman arrived at 4:40 p.m.

b. Contract Committee Meeting: to set date

c. Report on Committee of the Whole Meeting, July 14: Minutes of the meeting were distributed. Rupert moved to approve the Minutes of July 14, 2005 meeting. Seconded by Wiesner, motion carried. Weinhold distributed and reviewed "Value of System Services and Library Services."

6. Proposal to Increase Weather Emergency Days: Schulz moved to accept the Proposal to increase the number of Weather Emergency Days. Seconded by Wiesner, motion carried.

7. County Library Service Appropriations and Bookmobile Service Budget: Wiesner moved to accept the County Library Service Budgets for 2006 as presented. Seconded by Schulz, motion carried.

8. Mead Public Library Letter about EasiCat Participation: Rupert moved to direct the President and Director to send a letter to the Mead Public Library Board with the assurances they are looking for in points 1 and 2 of the June 24, 2005 letter to President Lewis from Mead’s Board President, Markevitch. Seconded by Jens, motion passed.

9. Report on Mead Public Library Statement on Public Library System Effectiveness: Wiesner moved to accept the report. Seconded by Stumpe, motion carried.

10. Legislative Issues: Information received

a. AB 483 - To repeal the maintenance of effort. WLA and DPI oppose the bill.

b. AB 258 - Public Library loaning or rental to minors of movies with a restricted rating. Also included was the WLA’s position and a memo from the Motion Picture Association.

11. Other Proposals to Revise Ch. 43: Information received

a. Revise county library service reimbursement (43.12)

b. Revise county library tax exemption requirements (43.64)

12. County Library Plans:

a. Ozaukee County Library Commission - They are studying issues

b. Sheboygan County Library Services Plan 2006 - 2010 - approved by the County Board.

13. Farm Technology Days Participation: Baumann moved to approve participation in the Farm Technology Days, July 11, 12 and 13, 2006. Jens seconded the motion, motion carried.

14. System Staff Reports:

a. Krueger reported that "The Library Connection" and second-quarter "County Library Service Memo" is on the website.

b. Bookmobile user Megan Ellenbecker won the 2005 Reading Rainbow Young Writers and Illustrators Contest. Meqan’s book was titled "The Bookmobile" and was about the ESLS bookmobile and librarians Connie and Sue.

6:20 p.m. Stumpe left

c. Onufrak distributed the library to library lending statistics.

d. Weinhold reviewed the cataloging statistics.

e. Weinhold reviewed the bookmobile report.

15. Adjourn: At 6:30 p.m. Wiesner moved and seconded by Toepel to adjourn. Motion carried.

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Eastern Shores Library System Office

Monday, June 30, 2005 Called to Order: 4:30 p.m. Adjourned: 6:40 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Bill Schulz, Sherry Speth, Warren Stumpe, Marilyn Toepel, and Joan Wiesner. Absent: Dick Rupert and one vacancy. Also present: David Weinhold, Director; Trixine Tahtinen, TAC Advisor; Ann Krueger, Library Services Manager; Paul. Onufrak, Automation Librarian; Paula Siefert, Recording Designate; Connie Acker, Alison Hoffman, Rev. Manny, Sharon Quicker, Martha Suhfras, Jan Gebhart, Larry and Ann Penke, and Darla Jean Kraus.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. Siefert verified that the meeting notice was posted with both counties on June 24, 2005 according to the open meeting law.

2. New Trustee: Lewis introduced Warren Stumpe. Stumpe from Mequon, is an Ozaukee County Board Supervisor that has been appointed to finish the term of Richard Karshna.

3. Approval of Minutes: Baumann moved, seconded by Jens to approve the April 25, 2005 Minutes. Motion carried.

4. Approval of Expenditures: Jens reviewed the current expenditures of April 26 to June 30, 2005 and moved to accept them as presented. Seconded by Wiesner, motion carried. Jens reviewed the Financial Statements for the five months ended May 31, 2005 and moved for approval. Seconded by Karlman, motion carried.

5. Budget Transfer 2005: The purpose of the request to transfer funds is to pay for the first year’s cost, July 1, 2005 to June 30, 2006, of FirstSearch/Open WorldCat service. Karlman moved to transfer $3981 from the System Automation Reserve Fund to the Cataloging Services, Contract Services line. Seconded by Schulz, motion carried.

6. Public Comment and Correspondence: Two Communications received.

1. Notification of second state aid payment from Superintendent Burmaster.

2. Letter from Martha Suhfras, Director of the Plymouth Public Library.

7. Committee Reports:

a. TAC Advisor: Tahtinen reported on the May 17 TAC meeting. Connie Acker, Director Cedar Grove Public Library reported on the June 21 SLAC meeting.

b. Budget Committee: set date

c. Contracts Committee: set date

d. Personnel Committee: Committee Chair, Karlman, reported that they met May 26. Each ESLS trustee received a Performance Review of the Director form. Please return by July 15, 2005.

8. Changes to Travel Compensation Policy 936.1: This was the second reading of Policy 936.1. Hoppe moved to accept the proposed change to policy 936.1 as presented. Baumann seconded, motion carried.

9. Proposal to increase number of Weather Emergency Days: The Personnel Committee has recommended this change. This is the first reading of the policy change and will be carried forward to the next meeting.

10. Proposal for Appreciation of Library System Staff: The Personnel Committee has recommended an additional .5 Personal Holiday in 2005 for each employee, allocate $100 and paid time for 4 staff events. Schulz moved to accept the Committee’s proposal as presented. Seconded by Wiesner, motion carried.

11. Proposal for WiscNet e-mail accounts for member library boards: Stumpe moved to reject this Proposal. Seconded by Karlman, motion failed with a 6 to 5 vote with one abstention. The Proposal has been accepted as presented.

12. Report on Mead Public Library Statement on Public Library System Effectiveness: Weinhold reviewed the document "Response To Mead Public Library Board’s Statement Concerning Public Library System Effectiveness in 2004."

Trustees received the letter to Nancy Lewis from Bernard Markevitch, President, Mead Public Library Board of Trustees, dated June 24, 2005.

Trustees received the letter to Mr. John E. Raferty, Corporation Counsel from James, E. Doyle, Attorney General dated March 14, 1997.

Trustees received the letter to Nancy Lewis from Sharon Winkle, Director, Mead Public Library, dated June 29, 2005.

Baumann moved to call an informational special meeting of the Eastern Shores Library System Board, Mead Public Library Board and Director, and other ESLS member library directors. Seconded by Jens, motion carried with one abstention.

13. County Library Planning Committees: Ozaukee County Library Commission will meet on Wednesday, July 6 at 8:00 a.m. The Sheboygan County Library Services Plan will be discussed on Wednesday, July 6 at 3:00 p.m. by the Finance and Executive Committees

14. Adjourn: At 6:40 p.m. Wiesner moved and seconded by Filemyr to adjourn. Motion carried.

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Eastern Shores Library System Office

Monday, March 28, 2005 Called to Order: 4:30 p.m. Adjourned: 6:15 p.m.
Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Dick Rupert, and Marilyn Toepel. Absent: Richard Karshna, Bill Schulz and Joann Wiesner. Two vacancies. Also present: David Weinhold, Director; Trixine Tahtinen, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian, and Paula Siefert, Recording Designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. Siefert verified that the meeting notice was posted with both counties on March 18, 2005 according to the open meeting law.

2. Approval of Minutes: Baumann moved, seconded by Jens to approve the February 28, 2005 Minutes. Motion carried.

3. Approval of Expenditures: Jens reviewed the current expenditures and moved to accept them as presented. Seconded by Karlman, motion carried. Jens reviewed the Financial Statements for the two months ended February 28, 2005 and move for approval. Seconded by Baumann, motion carried.

4. Public Comment and Correspondence: A communication from the Mead Public Library Board, a Statement Concerning Public Library System Effectiveness for 2004 was received.

5. Committee Reports:

a. TAC Advisor: Tahtinen reported on the March 15TAC meeting.

b. Committee Appointments: Distributed

c. Budget Committee: A meeting date will be set after the board meeting.

6. Meeting Date Conflicts: The June 27 meeting will be Thursday, June 30. The July 25 meeting will be Monday, August 1.

7. Compiled Statistics for 2004: Weinhold compiled and distributed Circulation Statistics from the 2004 Annual Report, County Board Appointment Worksheet for Sheboygan and Ozaukee County, Multi-year Analysis of Crossover Borrowing, and Payment of Library for Participation in Shared Automation Planning Based on Net Combined Crossover Loan.

Dick Rupert left at 6 p.m.

8. County Library Planning Committees:

a. Ozaukee County Board should review the Plan in April or May.

b. Sheboygan County Committee voted to increase 1% per year for the next five years from 85% to 90% and continue Bookmobile service for the next five years.

9. Local Legislative Day: Weinhold will contact legislators. The meeting will be either Monday, April 25 or Monday, May 23 in place of our board meeting.

10. Review of 2005 Library System Plan and Activities: Held over to next meeting.

11. Board Member Vacancies: The Sheboygan County member-at-large position will be appointed in April. The Sheboygan County participating library board member position is still open.

12. Trustee Manual #26: Held over to next meeting.

13. System Staff Report:

a. The March Library Connection has been posted to the ESLS web page. Trustees received the New Technologies workshop flyer, Krueger will participate in the April 9 Special Needs Family Day, Sheboygan and June 14 Ozaukee Sr. Fair, Grafton.

b. Onufrak distributed the database and library to library lending statistics. He has been appointed to the LSTA Advisory Committee.

c. Weinhold reviewed the cataloging statistics.

d. Weinhold reviewed the bookmobile report prepared by Connie Meyer.

14. Adjourn: At 6:15 p.m. Filemyr moved and seconded by Hoppe to adjourn. Motion carried.

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Eastern Shores Library System Office

Monday, February 28, 2005 Called to Order: 4:30 p.m. Adjourned: 6:20 p.m.
Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Dick Rupert, Marilyn Toepel, and Joann Wiesner. Absent: Jackie Burmesch, Richard Karshna and Bill Schulz. Two vacancies. Also present: David Weinhold, Director; Trixine Tahtinen, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian, and Paula Siefert, Recording Designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. Siefert verified that the meeting notice was posted with both counties on February 24, 2005 according to the open meeting law.

2. Approval of Minutes: Jens moved, seconded by Baumann to approve the January 24, 2005 Minutes. Motion carried.

3. Approval of Expenditures: Jens reviewed the current expenditures and moved to accept them as presented. Seconded by Wiesner, motion carried. Jens reviewed the Final Financial Statements for the twelve months ended December 31, 2004 and moved for approval. Seconded by Hoppe, motion passed. Jens moved to transfer $956.55 from the Bookmobile Automation Reserve Fund to the Bookmobile Operating Fund to reconcile the 2004 account. Seconded by Baumann, motion carried. Weinhold noted that the Budget Committee will meet to disburse the 2004 carryover. Jens reviewed the Financial Statements for the month ended January 31, 2005 and moved for approval. Seconded by Bosman, motion carried.

4. Public Comment and Correspondence: none

5. Committee Reports:

a. TAC Advisor: The new advisor is Trixine Tahtinen, Director of the Oostburg Public Library. Tahtinen reported on items that related to the Technical Advisory Committee covered at the February 22 Shared Library Automation Committee meeting.

b. Budget Committee: A meeting will be called after the Committee Preference Survey has been reviewed.

6. Amendment of Policies:

a. This was the second reading of Policy 940.4 under Holidays and 948.3 under Termination Pay. The motions to recommend the proposed changes were moved and seconded at the January 24, 2005 meeting. The motion passed.

7. Public Library System 2004 Annual Report for DPI: Trustees received the report. Baumann moved to approve the Public Library System 2004 Annual Report as presented. Seconded by Jens, motion carried.

8. Governor’s Proposal for Library Funding in 2005-2007 Budget: Trustees received the report.

9. WLA Legislative Day and Local Legislative Day: Weinhold attended the WLA Legislative Day. He will plan a local legislative day which will be on a Monday or Friday.

10. County Library Planning Committees:

Sheboygan County: The next meeting is March 1, 2005 at 3:00 p.m. Bookmobile service, reimbursement of libraries for service to non-libraried residents, and administrative costs for county library service plans are the agenda items. Trustees received a copy of the Sheboygan County Program Evaluation Questionnaire which ESLS is participating in.

Ozaukee County: The Plan is finished and was submitted to the Ozaukee County Board. It will be discussed at the April County Board meeting. Trustees received a copy of a memo to Ozaukee County Supervisors from Ozaukee County Supervisor Warren R. Stumpe.

11. Board Member Terms: Sue Karlman has been reappointed by the Ozaukee County Board. There are two Sheboygan County vacancies. One must be a member-at-large and one a participating library board member.

12. Staff Reports:

a. Trustees received the final project evaluation for LSTA grant "Improving Services to the Latino/Hispanic Population." Krueger reported on the two LSTA grants received in 2005 and the youth services meetings.

b. Onufrak distributed the database and library to library lending statistics. He spoke about the DOA meeting concerning replacing the State’s network backbone and the security problems with software products.

c. Weinhold reviewed the cataloging statistics and continued clean-up project. Cataloging staff also attended training for the new OCLC Connection software.

d. Weinhold reviewed the bookmobile statistics and report prepared by Connie Meyer.

e. Trustees received the DPI report on two library service studies performed in 2004. The first was on System Size and Organization the second on Library Resource Sharing, Expectations and Preferences of Wisconsin Libraries. Weinhold mentioned that the State has begun collecting information on library automation systems looking for a possible statewide contract. Currently there are three major vendors in the state.

13. Adjourn: At 6:20 p.m. Baumann moved and seconded by Wiesner to adjourn. Motion carried.

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Eastern Shores Library System Office

Monday, January 24, 2005 Called to Order: 4:30 p.m. Adjourned: 6:10 p.m.
Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Dick Rupert, Bill Schulz, and Marilyn Toepel. Absent: Jackie Burmesch, Richard Karshna, and Joann Wiesner. Two vacancies. Also present: David Weinhold, Director; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian, and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. Siefert verified that the meeting notice was posted with both counties on January 19, 2005 according to the open meeting law.

2. Approval of Minutes: Jens moved, seconded by Baumann to approve the December 20, 2004 Minutes. Motion carried.

3. Approval of Expenditures: Jens reviewed the current expenditures and moved to accept them as presented. Seconded by Bosman, motion carried. Jens reviewed the Financial Statement ending December 31, 2004 and moved for approval. Seconded by Baumann, motion passed.

4. Public Comment and Correspondence:

a. The Mead Public Library Board of Trustees sent a letter to the ESLS board with their response to selected proposals submitted to the Ozaukee County Library Planning Committee by Ozaukee County Supervisor Warren R. Stumpe.

5. Committee Reports:

a. No TAC report

6. Election of Officers: At the December 20, 2004 board meeting, Nominating Committee Chair, Kraemer reported that the three incumbent officers have agreed to serve again in 2005. Schulz moved to accept the current slate of officers. Seconded by Filemyr, motion carried.

7. Amendment to Policies:

a. Policy 940.4 under Holidays - Rupert moved to accept the proposed change to policy 490.4 as presented. Toepel seconded the motion. This was the first reading of the policy change and will be carried forward to the next meeting.

b. Policy 948.3 under Termination Pay - Baumann moved to accept the proposed change to policy 948.3 as presented. Hoppe seconded the motion. This was the first reading of the policy change and will be carried forward to the next meeting.

8. County Library Planning Committees:

a. Plan for County Library Service in Ozaukee County 2006 - 2010, trustees received the final report. This report will be submitted and reviewed by the Ozaukee County Board on Wednesday, February 2, 2005.

b. Sheboygan County Planning Committee continues to work on library reimbursement level.

9. Wisconsin Library Association:

a. Valentines from your patrons to our legislators - report was received.

b. ESLS 2005-2006 Legislator Roster - report was received

c. Weinhold reported that Wisconsin did not meet the LSTA maintenance of effort requirement for FY2003. Failure to meet the maintenance of effort level was caused by cuts to state-funded library programs in recent years.The DLTCL estimates that the initial LSTA penalty will be approximately $30,000 and have been told that it will probably be taken from the FY2006 LSTA state grant award. Since there is a considerable time lag in the federal reporting requirements, it is estimated that Wisconsin will be penalized $115,000 for FY2004 and $40,000 FY2005. If there are additional reductions in the next biennial budget for state library programs administered by the state library agency, there will be additional penalties.

10. Board Member Terms: Carol Baumann was reappointed for a three-year term by Sheboygan County Board. Joann Wiesner was reappointed for a three-year term by Ozaukee County Board. Sue Karlman’s reappointment will take place February 2 by the Ozaukee County Board.

11. Trustee Handbook: Trustee Essential #25 - Liability Issues: Weinhold reviewed.

12. Staff Reports:

a. Onufrak distributed the database and library to library lending statistics. He will attend the February 2 meeting with DOA concerning replacing the State’s network backbone. He is also working on the bookmobile satellite with an IT staff member from Lakeland College.

b. Krueger reported on the distribution of the Countywide Newsletter, libraries in the news, and a bibliography of Spanish materials purchased by member libraries with the LSTA grant. Also reported was notification to begin spending the 2005 LSTA grant money.

c. Weinhold reviewed the cataloging statistics and explained how the clean-up project helps patrons when searching EasiCat.

d. Weinhold reviewed the bookmobile statistics and report prepared by Connie Meyer.

e. Weinhold reported on his meeting with Ozaukee County Administrator, Tom Meaux.

13. Adjourn: At 6:10 p.m. Nancy moved and seconded by Bosman to adjourn. Motion carried.
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