Ozaukee County, Wisconsin - Minutes - Highway Committee - 2004

DRAFT July 22, 2004

Port Washington, WI

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 9:00 a.m. Present were committee members Kaul, Hilber, Grosklaus and Kletti, Commissioner Dreblow, Office Manager Carroll and Administrator Meaux. Scott Solverson, representing Earth Tech was also in attendance. Moved by Kletti and second by Grosklaus to approve the minutes of the July 8, 2004 meeting as printed. All members present voting aye, the motion was adopted. The committee agreed to change the order of the agenda and to address the CTH ‘T’ and CTH ‘W’ intersection reconstruction project.

Solverson reviewed the project estimate ($457,528.40), the accepted bid ($340,883.51) and the actual cost ($471,942.90). He explained the cost over runs and displayed a map showing the areas where additional base excavation was needed. The contract called for the project to be complete as of June 28, 2004. Buteyn-Peterson has requested a time extension for weather and the increased scope of services. The Highway Committee believes that there were days that Buteyn-Peterson could have been working but elected not to work. Buteyn-Peterson agreed to contract modifications without a request for additional workdays. Solverson will request Buteyn-Peterson furnish exact reasons for the county to grant a contract extension.

Mark Banton and Jim Uselding joined the meeting at 9:45 a.m.

Dreblow reviewed correspondence as follows:

City of Port Washington – The committee is invited to the August 17^th Common Council meeting. There will be a presentation by Ayres & Associates regarding construction of a round a bout, at the CTH ‘LL’ and STH 33 intersection compared to a signalized intersection, as part of the STH 33 reconstruction project.

Human Resources Committee – At it’s meeting of July 14^th the committee approved the replacement of two Highway Department employees who are schedule to retire.

WisDOT – The minutes of the STH 33 Public Informational Meeting are available for review.

Annual Superintendent’s Conference – The conference is schedule for September 29^th to October 1^st. In previous years three superintendents and three foreman have been authorized to attend. Moved by Grosklaus and second by Hilber to authorize six employees to attend the WCHA Superintendent and Foreman Convention in Appleton. All members present voting aye, the motion was adopted.

Dreblow reviewed the proposed 2005 budget for buildings. Banton and Dreblow reviewed the propsed 2005 budget for highway construction. The committee requested that Banton provide the committee with the current average pavement condition rating at it’s next meeting. The committee agreed to meet on August 2, 2004 to review the entire 2005 proposed budget. Carroll will provide each committee member a budget summary, for review, prior to the meeting.

Dreblow reviewed a fund transfer request of $23,700 for consultant fees for implementation of the new Great Plains Project Accounting software. Moved by Kletti and second by Grosklaus to approve the transfer request. All members present voting aye, the motion was adopted.

The labor payroll of July 16, 2004 in the amount of $79,482.48 was reviewed. Accounts payable batch #38170, in the amount of $30,860.91, and batch #38172, in the amount of $118,037.36, were reviewed. Moved by Grosklaus and second by Kletti to approve accounts payable in the amount of $148,898.27. All members present voting aye, the motion was adopted.

Moved by Grosklaus and second by Kletting to adjourn at 11:50 a.m. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Georgia Carroll, Office Manager

Table of Contents

DRAFT July 8, 2004

Port Washington, WI

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 9:00 a.m. Present were committee members Kaul, Grosklaus, Uselding and Kletti, Commissioner Dreblow and Office Manager Carroll. Hilber was excused. Moved by Kletti and second by Grosklaus to approve the minutes of the June 24, 2004 meeting as printed. All members present voting aye, the motion was adopted. Chairman Kaul recognized Tom Hartwig for his 20 years of service and Ron Weyker for his 15 years of service, as equipment operators.

Dreblow reviewed correspondence as follows:

WisDOT Connector Express – 2004 traffic fatalities, to date, are 14% less than in 2003.
Transportation Survey – Fran Myers forwarded a survey regarding transportation. Results were almost evenly divided between more and better highways and improved mass transit.
PDI – Town of Grafton planner Shawn Mularkey is considering construction of a road between CTH ‘C’ and Lakefield Road, east of I-43 and west of the railroad tracks, to access parcels north of the County CTH C Park & Ride Lot. Dreblow and the committee agreed that the county would review the proposal as details become available.
Annual Superintendent’s Conference – The conference will be held September 29^th to October 1^st at Wisconsin Dells. In prior years the three superintendents and three foreman attended. Dreblow requested the committee approve sending six employees to the conference. Kaul suggested that the item be considered at the next meeting of the full committee.
Fill Vacant Positions – Interviews have been completed. It appears that there will be two vacancies, in addition to the previously authorized replacement. Dreblow will attend the July 14^th Human Resources meeting regarding those replacement positions.

Superintendent Leppla joined the meeting.

Construction and Maintenance projects were reviewed as follows:

CTH ‘T’ and CTH ‘W’ Intersection reconstruction – The intersection was opened to traffic today. Scott Solverson (Earth Tech) will attend the next highway committee meeting to review project costs. Dreblow estimates that the project will come in under the $750,000 budget. The committee directed Dreblow to install stop signs on trombone arms, for east and west bound traffic.
Seal Coat Projects – All seal coating has been completed. A polymer asphalt was used on CTH ‘W’ from Glen Oaks to CTH ‘T’. The material was supposed to set up quickly. Three days later pavement temperatures reach 115° and tracking occurred. It was necessary to spread additional cover material. Meigs is investigating the problem.
Centerline Painting – Uselding ask for a detailed explanation as to how signing and coning is done in conjunction with painting. Dreblow and Leppla explained how a sign van follows the paint truck to cone the painted line immediately. Uselding reported that he had received a complaint that wet paint was either not being coned or the cones were picked up before the paint was dry. Staff will follow up to determine that proper procedures are used.

Leppla distributed copies of the proposed 2005 equipment purchases. The committee reviewed the proposed purchases for inclusion in the draft 2005 budget.

Dreblow advised Administrator Meaux of the Highway Committee’s concerns regarding a new county logo.

The labor payroll of July 2, 2004 in the amount of $83,642.85 was approved. Accounts payable batch #38078, in the amount of $96,273.30 and batch #38082, in the amount of $51,424.91 were reviewed. Moved by Grosklaus and second by Kletti to approve accounts payable in the amount of $147,698.21. All members present voting aye, the motion was adopted.

Moved by Grosklaus and second by Kletti to adjourn to closed session pursuant to Wisconsin Statutes 19.85 (1) (g) to discuss with legal counsel, strategy with regard to possible litigation involving right-of-way acquisition. Kaul, Grosklaus, Uselding and Kletti voting aye, the motion was adopted.

The meeting adjourned at 12:00 noon.

Respectfully Submitted,

Georgia Carroll, Office Manager

Table of Contents

June 24, 2004 Draft

Port Washington, WI

Vice Chairman Grosklaus called the meeting of the Ozaukee County Highway Committee to order at 9:00 a.m. Present were committee members Grosklaus, Hilber, Uselding and Kletti, Commissioner Dreblow, Office Manager Carroll, County Administrator Meaux and City of Mequon Engineer Bill Hoppe. Chairman Kaul was excused. Moved by Uselding and second by Kletti to approve the minutes of the June 11, 2004 meeting as printed. All members present voting aye, the motion was adopted.

Dreblow reviewed correspondence as follows:

Canadian National Railroad – The railroad will hold a meeting in Plymouth on 6/24/04 at 1:00 p.m. to discuss the decision to abandon the rail line north of Saukville.

WisDOT Connector Express – The Marquette Interchange reconstruction project is on schedule and on budget.

WE Energies – A request to continue renting storage space at the Pinnacle site. Rent is $200 per month. The committee directed Dreblow to agree to the request.

Contract Arbitration – A decision has been handed down in favor of the County’s offer.

SEWRPC – It is time to update the 2020 Transportation Plan. County Board Chairman Brooks has appointed Dreblow to be the Ozaukee County representative on the review committee.

The committee agreed to address the agenda item CTH ‘W’ schedule out of order.

CTH ‘W’ – Glen Oaks to STH 167 – Dreblow explained that he met with Mequon officials and staff regarding the proposed schedule for the project. Both participants in the project would like the project to move more quickly. A meeting with the consultant was scheduled for June 23^rd. It is expected that plans will be 60% complete in July and a meeting will be scheduled with the Highway Committee for review. A preliminary right-of-way plat should also be ready at that time. Dreblow would like to engage a right-of-way acquisition firm at this time. Moved by Kletti and second by Uselding to direct Dreblow to negotiate with Miesbauer & Assoc. for right-of-way services. All members present voting aye, the motion was adopted. Dreblow is optimistic that acquisition can begin in October. If acquisition is completed in a timely basis the project could be let to bid in December of 2005 with construction in 2006. Kapur has completed a traffic study of the Glen Oaks and CTH ‘W’ intersection. Some warrants for signals have been met. Kapur will include signal design as part of the project. The park and ride lot at Venture Court is not part of the project but could be constructed at the same time as the roadway. Hoppe left the meeting.

Mark Banton joined the meeting. Banton represented Dreblow at the June 16^th meeting of the Traffic Safety Committee. Jean Clement retired as chairperson. New officers are Fran Myers, Chairperson and Chief Deputy Knowles, Vice-Chairperson. Ron Schueller requested that the speed limit on CTH ‘D’ be reduced to 45 mph. The Sheriff Department did a traffic study of the road and determined that a lower speed limit was not needed. The committee denied the request. Robert Clapper requested that the speed limit be reduced on CTH ‘T’ to 45 mph. The committee advised him that a traffic study would be completed one year after the intersection of CTH ‘W’ and CTH ‘T’ is completed.

Corporation Counsel Kenealy joined the meeting.

Dreblow reviewed other construction and maintenance projects.

CTH ‘T’ & CTH ‘W’ Intersection – Additional soil excavation has added approximately $100,000 to the construction costs. Paving will be completed this week. The contractor will then complete his part of the reconstruction.

Chip sealing - CTH ‘W’ from Glen Oaks to CTH ‘T’ is scheduled to be chip sealed on Saturday, June 26^th. Due to heavy weekday traffic volumes it will be more efficient to perform the work on a Saturday.

STH 33 from Market to Tower – WisDOT has scheduled a 30% plan review meeting on July 7^th at Waukesha.

Summer Construction Projects – Banton distributed a schedule of projects. He will report to the committee as projects are completed.

Waubeka Salt Shed – The block walls are complete. Trusses are scheduled for delivery the week of June 28^th.

Policy on use of Park & Ride Lots – A request to erect a brat and beer stand in the park and ride lot at CTH ‘H’ and STH 57. The committee denied the request. Moved by Hilber and second by Kletti park and ride lots be used as intended, for public parking, not private events. All members present voting aye, the motion was adopted.

Superintendent Tackes joined the meeting.

The proposed 5-year building plan was briefly reviewed. Future agendas will have budget considerations for the 2005 budget.

The labor payroll of June 18^th in the amount of $74,632.38 was approved. Accounts payable batch #38001 in the amount of $278,191.36, batch #38003 in the amount of $234,249.51 and batch #38012 in the amount of $4,580.76 were reviewed. Moved by Kletti and second by Uselding to approve accounts payable totaling $517,021.63. All members present voting aye, the motion was adopted.

Dreblow reviewed the fund transfer request for the unfunded pension liability. Moved by Kletti and second by Hilber to approve the request. All members present voting aye, the motion was adopted.

Moved by Uselding and second by Hilber to adjourn to closed session pursuant to Wisconsin Statutes 19.85 (1)(g) to discuss with legal counsel, strategy with regard to possible litigation involving right-of-way acquisition. Hilber, Grosklaus, Uselding and Kletti voting aye, the motion was adopted.

Moved by Kletti and second by Hilber to adjourn at 11:30 a.m. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Georgia Carroll, Office Manager

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June 11, 2004

Port Washington, WI

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 9:00 a.m. Present were committee members Kaul, Hilber, Grosklaus, Uselding and Kletti, Commissioner Dreblow and Office Manager Carroll. Moved by Uselding and second by Kletti to approve the minutes of the May 27, 2004 meeting as printed. All members present voting aye, the motion was adopted. Superintendent Leppla joined the meeting.

Dreblow reported on the WCHA Summer Conference. At the Bridge Committee meeting, WisDOT agreed to reconsider it’s position on program manager training.

Waubeka Foreman Steve Paulus joined the meeting. Chairman Kaul recognized Paulus for his 25 year as a Highway Department employee.

Dreblow reviewed correspondence and communications as follows:

Joe and Sharon Hawkins Letter – The Hawkins praised the efficiency of Highway Department employees in the handling of tree removal and brush cleanup in the wake of the severe thunderstorms and winds that struck Ozaukee County on May 21, 2004.

WisDOT Connector Express – Traffic fatalities decreased in May. It appears that motorcycle fatalities have been reduced significantly due to the rainy spring weather. Contract letting for the north leg of the Marquette Interchange reconstruction project is July 27, 2004. Construction is expected to begin in October.

County Logo – The committee has concerns regarding the proposed new county logo. The colored version of the logo would match the existing Highway equipment, the irregular shape probably would not remain attached to equipment and there were concerns about the cost of the Highway department converting to the new logo.

V & H Municipal Leasing Program – Kaul advised that V & H Trucks not has a municipal leasing program. He suggested that it might benefit the county to lease instead of purchase.

Dreblow reviewed construction and maintenance projects.

CTH ‘T’ and CTH ‘W’ Intersection – It appears that the contractor will complete the final grading and paving by the County can begin next week. If weather allows the project should be completed on schedule.

STH 33 Reconstruction from Tower to Market – A public informational meeting was held at the Village of Saukville on June 3, 2004. Preliminary plans call for a 4-lane divided roadway with a 5’ sidewalk on the south and a 10’ of pavement bicycle path on the north. There will be very few median cuts, which will require right-turn only traffic movement at some driveway and intersection locations. The engineering firm (Ayres & Assoc.) will study the feasibility of constructing a round a bout at the STH 33 and CTH LL intersection.

Waubeka Salt Shed – Construction is continuing. Approximately ½ of the block walls are complete.

Dreblow reviewed personnel items as follows:

At times the paving crew is short employees due the having three permanent full-time employees scheduled on Fridays. The Committee agreed that the Commissioner should adjust the schedule as best suits the needs of the department.

Approximately 75 applications for the open Equipment Operator position have been received. Three employees have postponed their retirement dates because a labor contract agreement has not been reached. The need to replace these positions as soon as possible was discussed. Dreblow requested the Committee approve replacement of these future retirees as soon as they have given a firm date for their retirements. Moved by Uselding and second by Grosklaus to approve replacement of the anticipated retirees. All members present voting aye, the motion was adopted.

Accounts payable batch #37860 in the amount of $4,724.16, batch #37861 in the amount of $19,602.56, batch #37878 in the amount of $5,131.75, batch #37904 in the amount of $34,938.46 and batch #37909 in the amount of $31,435.97 were reviewed. Moved by Kletti and second by Grosklaus to approve the above accounts payable totaling $95,832.90. All members present voting aye, the motion was adopted. The labor payroll of June 4, 2004 in the amount of $72,946.29 was approved.

Moved by Grosklaus and second by Hilber to adjourn the meeting at 11:25 a.m. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Georgia Carroll, Office Manager

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May 27, 2004

Port Washington, WI

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 8:30 a.m. Present wee committee members Kaul, Hilber, Grosklaus, Uselding and Kletti, Commissioner Dreblow and Office Manager Carroll. Moved by Grosklaus and second by Kletti to approve the minutes of the May 13, 2004 meeting. All members present voting aye, the motion was adopted.

Dreblow reviewed correspondence and communications as follows:

WCHA Summer Highway Conference – Kaul, Hilber and Kletti confirmed that they would be attending. Carroll distributed room reservation confirmation numbers. Ozaukee County did not present any resolutions for consideration at this year’s conference.

Construction and maintenance projects were reviewed as follows:

Intersection of CTH ‘T’ @ CTH ‘W’ – The contractor has until June 30^th to complete the construction project. This date allows for paving by the county.

STH 33 Bridge Replacement –The proposed route for the project detour is CTH ‘O’, between STH 33 and STH 60. It is estimated that the bridge will be closed to traffic for only 2 or 3 days. Moved by Grosklaus and second by Uselding to approve the detour route. All members present voting aye, the motion was adopted. A public informational meeting is scheduled for at the Saukville village hall on June 3^rd,from 5:00 p.m. to 7:00 p.m., for the STH 33 reconstruction progect, from Market Street (Village of Saukville) to Summit Drive (City of Port Washington).

Waubeka Salt Shed – The committee discussed reducing the wall height by approximately 4’. This reduction would result in a cost savings of between $8,000 and $10,000. Moved by Grosklaus and second by Hilber to construct the shed to the original design height. Grosklaus, Hilber, Uselding and Kletti voting aye, Kaul voting nay, the motion passed.

2004 Bridge Inspections – WisDOT has interpreted that the county bridge inspection program manager must be certified and have 10 years of bridge inspection experience. Neither Dreblow nor Banton meet these requirements. G.A.S. currently inspects all county and local bridges, bi-annually, at a cost of $6,000. G.A.S. will act as the county bridge inspection program manager at an additional cost not to exceed $1,000. Moved by Grosklaus and second by Uselding to hire G.A.S. to inspect all bridges and to act as program manager. All members present voting aye, the motion was adopted. The committee discussed whether the Highway Department should charge local government for the inspection services. Moved by Grosklaus and second by Kletti to continue to provide this service to local governments at no cost to the locals. All members present voting aye, the motion was adopted.

W B Corp has been paid in full for the construction of the Cedarburg addition. Bonestroo will reimburse the county $575.00 toward the final payment.

Accounts Payable batch #37787 in the amount of $55,464.25, batch #37809 in the amount of $40,105.33 and batch #37810 in the amount of $56,960.69 were reviewed. Moved by Kletti and second by Uselding to approve accounts payable totaling $152,630.27. All members present voting aye, the motion was adopted. The labor payroll of May 21^st in the amount of $67.497.75 was approved.

Dreblow reviewed the $8,500 fund transfer of request for the purchase of 17 additional radios. Slightly used radios are available at approximately 1/3^rd of their original cost. Moved by Hilber and second by Grosklaus to approve the transfer request. All members present voting aye, the motion was adopted.

The committee agreed to schedule the next meeting at 9:00 on June 11^th so that the Buildings Committee could meet prior to the Highway Committee meeting.

Moved by Uselding and second by Grosklaus to adjourn the meeting at 10:30 a.m. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Georgia Carroll, Office Manager

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May 13, 2004

Port Washington, WI

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 8:30 a.m. Present were committee members Kaul, Hilber, Grosklaus, Uselding and Kletti, Commissioner Dreblow, Office Manager Carroll. Kaul pointed out that the minutes of April 29, 2004 did not indicate which county highway would be paved in 2004. Carroll will correct the minutes to show that three segments of CTH ‘I’ will be improved and paved. Moved by Grosklaus and second by Uselding to approve the minutes of the April 29, 2004 meeting as corrected. All members present voting aye, the motion was adopted.

Dreblow reviewed correspondence and communications as follows:

Flag Day Committee – The department has again been invited to participate in the Flag Day Parade on June 13, 2004. Employees volunteer their time for this event.

Monthly Conference Attendance – The committee signed the monthly conference attendance sheet.

Commissioners Training – Dreblow attended the Annual Commissioner’s Training at Waupaca on April 28^th and 29^th. Dreblow reported that 18 counties are operating asphalt production facilities. 5 counties, with all requiring some type of matching funds, provide Town Road Aids. The legality of counties doing work for other governments was addressed. Ozaukee County is following proper procedures when doing work for other governments.

District #2 Commissioner’s Meeting – WisDOT expenditures by activity were reviewed. More of the maintenance budget is being spent on litter pick-up than on winter maintenance of highways. There may be some discretionary funds available for 2004 projects.

Superintendent Tackes joined the meeting. David Schwengel, rail safety analyst, also joined the meeting.

Schwengel was a rail safety investigator for the Office of the Commissioner of Railroads. Although now retired, he is completing the reports for the investigation and safety recommendations for Ozaukee County and Washington County rail crossings, completed prior to his retirement. Two rail lines run through Ozaukee County. They are the Canadian National-Wisconsin Central, through Mequon, Cedarburg, Grafton, Saukville and Fredonia, and the Union Pacific, through Mequon, Grafton, Port Washington and Belgium. The safe speed of trains is determined by the condition of the tracks and the type of crossing. Schwengel recommends that crossings be replaced where needed, safer signals be installed, and that vision corners and sight distances are cleared and that accurate traffic counts are conducted. Schwengel recommends that Ozaukee County join the East Wisconsin Rail Consortium, in order to become more involved in railroad safety. Moved by Uselding and second by Grosklaus that a letter be sent to the Office of the Commissioner of Railroads, supporting Schwengel’s findings and recommendations in Docket #9164INV525, Docket #9040INV1173 and Docket #9040INV1168. All members present voting aye, the motion was adopted. Schwengel left the meeting.

Tackes reported on his attendance at the North American Snow Conference. Tackes believes that the conference was very beneficial. Round table discussions with other attendees were very informative. Some states are using anti-icing chemicals on the entire length of roadways, prior to the actual snowfall. Considerable research is being conducted on various chemical mixtures that could be used for pre-wetting roadways. Tackes left the meeting.

Dreblow reviewed construction and maintenance projects as follows:

CTH ‘T’ at CTH ‘W’ Intersection – Removal of the original concrete has resulted in the determination that there is no gravel base under the existing roadway. It is necessary to construct a base and to undercut the excess ground. This will be an addition to the current construction contract. The underground septic tank located under the roadway has been removed. Dreblow allowed WE Energies to route the gas main around the tank, outside the right-of-way. Moved by Grosklaus and second by Kletti to grant WE Energies an easement, on the southwest corner of the intersection, to allow for the installation of the gas main. All members present voting aye, the motion was adopted. Pay request #2 has been received. Dreblow will review the request and schedule it for payment.

STH 167 - I43 to STH 57 – WisDOT has scheduled a Public Informational Meeting for May 20^th at the Mequon city hall.

CTH ‘W’ – STH 167 to Glen Oaks – The project schedule has been updated. The final design should be complete in November of this year. The estimated date for completion of the ROW plat is October 2005. This date appears to be excessively pessimistic. Dreblow has requested Kapur to reexamine its schedule to see if the ROW plat could be completed in early 2005.

Waubeka Salt Shed – Construction is proceeding. Steve Paulus, Waubeka foreman, has requested that the committee reconsider the proposed height of the building. Grosklaus stated that he believes that the structure capacity should remain 3,400 tons, as planned. The committee took no action.

CTH ‘I’ at Cedar Creek – Turn lanes will be constructed as a maintenance project.

CTH ‘C’ at CTH ‘W’ – Superintendent Banton is preparing plans for the construction of an eastbound to southbound turn lane. Relocation of the existing signals will be necessary. This cost is unknown at this time. There are no funds in the 2004 budget for this proposed project.

WisDOT 6-Year Plan – Dreblow reviewed the 6-year plan. The only project for County Highways, in the plan, is the reconstruction of CTH ‘W’ from STH 167 to Glen Oaks.

Hilber left the meeting.

Members of the Highway Committee have been appointed to both the Transit Committee and the Buildings Committee. Dreblow proposed that the next meeting of these committees be scheduled to begin immediately before the next two Highway Committee meetings.

Accounts payable batch #37649 in the amount of $28,626.79, batch #37650 in the amount of $19,071.26, batch #37718 in the amount of $26,734.45 and batch #37721 in the amount of $46,343.88 were audited and approved for payment. The labor payroll of May 7, 2004 in the amount of $67,283.45 was approved.

Moved by Kletti and second by Grosklaus to adjourn the meeting at 11:45 a.m. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Georgia Carroll, Office Manager

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April 29, 2004

Port Washington, WI

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 8:35 a.m. Present were committee members Kaul, Hilber, Grosklaus, Uselding and Kletti, Construction Superintendent Banton and Account Clerk Learned.

Kaul asked for nominations for Chairman. Moved by Kletti and second by Hilber to nominate Kaul as Chairman. Grosklaus closed the nominations. All members voting aye the motion carried and Kaul was declared Chairman.

Kaul asked for nominations for Vice-Chairman. Moved by Uselding and second by Kaul to nominate Grosklaus as Vice-Chairman. Hilber closed the nominations Kaul seconded closing. All members voting aye the motion carried and Grosklaus was declared Vice-Chairman.

Kaul asked for nominations for Secretary. Moved by Grosklaus and second by Hilber to nominate Uselding for Secretary. All members voting aye the motion carried and Uselding was declared Secretary.

Moved by Uselding and second by Kletti to approve the minutes of the April 15, 2004 meeting as printed. All members present voting aye, the motion was adopted.

Bill Janeshek joined the meeting at 8:45 a.m.

Correspondence and Communications were reviewed.

Uselding questioned the speed reduction at STH. 57 and Cth. A intersection to 45 mph.

Uselding questioned the barricade on Cth. T (west of Wauwatosa Rd.). Banton said there was a gas valve protruding in road.

Kaul mentioned Ulao Parkway chipseal/blacktop coming off. Janeshek stated a thin mat was put on approx. 10 yrs. ago.

Note from Bill Leppla – Brake & Equipment was bought by AM Equipment. AM Equipment cannot provide Heil dump bodies so Leppla will go with 2^nd low bid for 15 Yd. Dump Body at $ 6,669.00 from Casper Truck which is $11.00 higher. AM Eqt will not be invited to bid in 2005.

Update on traffic counts on STH. 181 – Letter from Bob Anderson stating traffic trend was 6,122 daily for the past 10 years but an actual count will be taken during 2004.

Banton stated Dave Schwengel stopped earlier this week and is requesting to be on next highway agenda regarding R.R. Crossing report.

Banton checked who will be attending Summer Highway Conference June 7, 8 and 9 at Chula Vista at Wisconsin Dells. Kaul, Uselding, Hilber and Kletti are planning on attending. Grosklaus will not.

Ron Schueller joined meeting at 9:05 a.m. Also joining Regina Bares, Bert Bares, Leona Bares, Ed Bares and Robert Bares

Ron Schueller has requested a variance to county access control ordinance. He would like 3 access points to his property on Hwy. D for the purpose of developing six lots. Schueller wants speed reduction to 45 mph which would allow for 3 access points (one every 300’). Current 55 mph speed only allows one driveway every 500’. Kaul had informed him previously to speak with Chief Knowles to get on agenda of Traffic & Safety Committee for lowering the speed limit. Schueller wasn’t sure when that would occur. Clarified to Schueller to make sure this is on next Traffic & Safety Committee agenda, June 9^th. for their approval before Highway Committee could consider the variance. Some discussion by Uselding for a frontage road but Schueller stated that would move lots into floodplain. Motion made by Grosklaus & second by Hilber to deny the request for a variance. All members present voting aye the motion to deny a variance was approved. Schueller & neighbors listed above, left meeting at 9:40 a.m. Account Clerk Verheyen joined the meeting at 9:40 a.m.

The proposed Gravel price for 2004 was $5.00 per ton. Last years price was $4.90. After some discussion, it was moved by Grosklaus and second by Kletti to set the 2004 price for Gravel at $5.00 per ton. All members present voting aye, the motion was adopted. The proposed hot mix price for 2004 was $24.75 per ton. Last years price was $23.70 per ton. After some discussion, it was moved by Kletti and second by Hilber to set the 2004 price for Hot mix at $24.75 per ton. All members present voting aye, the motion was adopted.

Superintendent Banton went thru the 2004 Paving Projects for the County Trunk Highways:

CTH ‘I’ - Shady Lane to Hawthorne – This segment will be pulverized and reconstructed from 22’ wide pavement to 30’ wide pavement, at an estimated cost of $212,000.

CTH ‘I’ - Hawthorne to River Park – This segment is to be reconstructed from 22’ wide pavement to 30’ wide pavement with a 2 ½" overlay and 4" paved shoulders, at an estimated cost of $100,000.

CTH ‘I’ - River Park to CTH "H" – This segment is to be reconstructed from 22’ wide pavement to 30’ wide pavement with a 2 ½" overlay and 4" paved shoulders, at an estimated cost of $100,000.

Intersection of "T" & "W" - This will be done in conjunction with the reconstruction at an estimated cost of $100,000.

The Other Paving Projects are as follows:

Harrington Beach Parking Lot Expansion – This is a full construction project adding 24 parking stalls at an estimated cost of $30,000.

Ice Arena Parking Lot Expansion – This is a full construction project carried over from 2003 and will be done at an estimated cost of $50,000.

Town Roadwork – This will be done with a 50% match of the Town Road Aids, at an estimated cost of $262,000.

The Chip Seal Projects are as follows:

CTH "P" – This will be the entire length of CTH "P" using pea gravel at an estimated cost of $14,000.

CTH "W" – This will be done from STH "33" to STH "57", at an estimated cost of $26,000.

CTH "W" – This will be done from Glen Oaks to CTH "T", at an estimated cost of $50,000.

Superintendent Banton stated that the Highway personnel were pouring the footings for the walls on Thursday, April 29, at the Waubeka Salt Shed. They are doing an excellent job of putting up the Salt Shed. Everything is on track.

Superintendent Banton stated that the contractor for the reconstruction of the intersection on CTH "T" and "W", Buteyn-Peterson, had not been on the jobsite for the past two weeks. Karl Nauschultz of Earth Tech was contacted about the situation and will be handling it. Numerous phone calls have come into the Highway Office from citizens who travel that road, complaining about the road being closed to traffic and no work being done at that intersection.

The June 10^th Committee Meeting has been changed to June 11^th, 2004 because of a conflict with the Summer Highway Conference, which runs from June 8^th to June 10^th.

The labor payroll of April 23^rd, 2004 in the amount of $68,245.16 was approved. Moved by Kletti and second by Hilber to approve accounts payable batch #37610 in the amount of $1,459.36 and batch #37611 in the amount of $96,692.23. All members present voting aye, the motion was adopted.

Moved by Hilber and second by Uselding to adjourn the meeting at 11:30 a.m. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Kathy Learned & Debbi Verheyen

Account Clerks

Table of Contents

April 1, 2004

Port Washington, WI

DRAFT

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 8:30 a.m. Present were committee members Kaul, Hilber, Grosklaus and Uselding, Commissioner Dreblow, Office Manager Carroll, Patrol Superintendent Tackes and Mequon City Engineer Bill Hoppe. Superivisor Kletti was excused. Moved by Hilber and second by Grosklaus to approve the minutes of the March 18, 2004 meeting as corrected. All members present voting aye, the motion was adopted. Kaul advised Dreblow that Robert Clapper was not prepared to meet with the committee and requested that he be scheduled for the meeting of April 15, 2004. Dreblow reported that construction of the intersection of CTH ‘W’ at CTH ‘T’ has begun and that the intersection is closed to through traffic.

Dreblow reviewed correspondence and communications as follows:

Wisconsin Central Railroad – The railroad will no longer use the rail line north of Charter Steel.

Agreement Summary – Dreblow reviewed the proposed agreement and conservation easement with the Town of Saukville, regarding gravel pit and asphalt plant operation.

Contract Arbitration – Final rebuttal briefs are scheduled for exchange. A decision is expected in May or June. The prohibitive practice appeal has been placed on hold until the contract arbitration is decided.

Right-of-Way Compensation Mediation – The court has ordered that compensation for right-of-way acquired for the CTH ‘W’ & CTH ‘T’ intersection be mediated. Former Judge Walter Swietlik has been appointed mediator. Meetings will be scheduled for the Minor and Clapper properties. The mediation is non-binding.

WisDOT – A letter from Transportation Secretary Busalacchi, advises counties that the 2003-04-winter season was very costly for WisDOT. A budget shortfall of $10,000,000 is expected.

Dreblow reviewed construction and maintenance projects as follows:

CTH ‘W’ – Glen Oaks to STH 167 – The right-of-way plat should be completed in 2004 with acquisition in 2005. (Hoppe left the meeting.)

CTH ‘T’ – Robert Clapper is proposing a residential development with access to CTH ‘T’. The location of existing driveways results in the proposed access being in non-compliance with the County Access Control Ordinance. The committee reviewed a drawing the the proposed development.

CTH ‘T’ & CTH ‘W’ Intersection – Dreblow and Meaux are continuing to pursue the use of the Hazard Elimination grant for funding the project. Dreblow has requested in writing the specific requirements that may need a waiver in order to use the grant.

2004 Summer Schedule – Dreblow requested the committee approve the summer schedule that is similar to last years. Three equipment operators, three temporary employees and two shop employees will work Tuesday through Friday. All other employees will work Monday through Thursday, excepting the week of July 4^th. Moved by Uselding and second by Grosklaus to approve the summer schedule as described. All members present voting aye, the motion was adopted.

County Board Chairman Wirth joined the meeting to discuss the town of Saukville agreement. Wirth will include a cover letter, with the meeting packet, to all members of the County Board. The letter will include the history of the gravel pit, crushing and asphalt plant operations, and the proposed agreements with the Town of Saukville. Wirth left the meeting.

Waubeka Foreman Paulus joined the meeting. He is waiting for one additional proposal for steel. The Town of Fredonia has issued the building permit. State approval of the plans is expected shortly. Paulus left the meeting.

Shop Superintendent Leppla joined the meeting. Leppla reviewed the excavating machine bids opened at the March 18^th meeting. Leppla recommended that the Caterpillar M316C be purchased. The town of Cedarburg has submitted a request to purchase Cruz Air #310 for $12,500. Moved by Grosklaus and second by Hilber to accept the bid of Fabco for a Cat M316C excavator, with no trade-in, at a cost of $132,696 and to sell Cruz Air #310 to the town of Cedarburg for $12,500. Kaul, Hilber and Grosklaus voting aye, Uselding voting nay, the motion was adopted. Leppla left the meeting. Uselding left the meeting.

Dreblow reviewed the fund transfer, for the construction of the salt shed at Waubeka and additional reconstruction of CTH ‘I’ in 2004. Moved by Grosklaus and second by Hilber to approve the fund transfers. All members present voting aye, the motion was adopted.

Moved by Grosklaus and second by Hilber to approve accounts payable batch #37375 in the amount of $18,174.40, batch #37405 in the amount of $543.98 and batch #37406 in the amount of $22,976.53. All members present voting aye, the motion was adopted. The labor payroll of March 26^th in the amount of $71,427.80 was reviewed and approved.

Moved by Grosklaus and second by Hilber to adjourn the meeting at 11:30 a.m. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Georgia Carroll, Office Manager

Table of Contents

March 18, 2004

Port Washington, WI

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 8:20 a.m. Present were committee members Kaul, Hilber, Grosklaus and Uselding, Commissioner Dreblow, Office Manager Carroll and Town of Saukville Supervisor Bill Niehaus. Supervisor Kletti was excused. Also present was Karl Hokanson, Earth-Tech architect. Moved by Grosklaus and second by Hilber to approve the minutes of the March 4, 2004 meeting as printed. All members present voting aye, the motion was adopted. Waubeka foreman Steve Paulus joined the meeting.

The committee agreed to alter the agenda in order to address the Waubeka salt storage facility. Dreblow displayed a site plan showing the location of the new building. He explained that because there is unsuitable soil at the location of the current salt shed, the location of the new building must be moved to the south. The shed will be 60’ x 90’, with 16’ poured concrete walls with concrete block above that height. Glass blocks will be used above the poured walls on the west and south walls, in order to allow daylight to enter. The overhead door will not be centered in the north wall but will be offset, in order to allow easier maneuvering of equipment within the building. The maximum height will be 35’. This height meets the town of Fredonia zoning requirements. The committee discussed various construction alternatives. (Single vs. multiple concrete pours, treated vs. untreated steel rods) Current plans call for highway employees to do the actual construction except for overhead door installation and electric hookup. Hokanson and Paulus explained that steel prices are increasing and that they hoped to place the order for steel as soon as the committee approved the plans. Moved by Uselding and second by Grosklaus to approve the plans as presented and to direct that construction proceed. All members present voting aye, the motion was adopted. Hokanson and Paulus left the meeting at 9:05 a.m.

Dreblow reviewed correspondence and communications.

Governor Doyle – Dreblow read a letter notifying Ozaukee County that the CTH ‘W’ at CTH ‘T’ intersection reconstruction has been awarded funding, as a CHIP-D project.

WisDOT Connector Express – Rustic waysides and tourist information centers, previously scheduled for elimination, will remain open.

County Traffic Safety Committee – At the meeting of March 10, 2004, traffic fatalities, which occurred in the previous quarter, were reviewed. The committee recommended additional signage at the intersection of CTH ‘C’ at CTH ‘T’. WisDOT will lower the speed limit on STH 57 at it’s intersection with CTH ‘H’.

First Friday Meeting – Hilber reported that the topic, future transportation needs, was very informative.

Access Permit Variance – Kaul reported that Mr. Schueller would like to sub-divide his property on CTH ‘D’, but that his plans are not compatible with the County Access Control Ordinance. Kaul informed Mr. Schueller that it was very unlikely that the Highway Committee would grant a variance for access.

Dreblow reviewed construction projects.

CTH ‘T’ at CTH ‘W’ Intersection – A pre-construction meeting was held on March 17, 2004. Utility work is progressing. The contractor is scheduled to begin pavement milling and storm sewer construction on March 29, 2004. The house on the southwest corner has been sold and will be moved by the buyer. Dreblow discussed the hazard elimination grant awarded to the project. At this time WisDOT will not allow the grant funds to be used because the WisDOT letting process was not followed. Instead the project was bid locally. Dreblow explained that the date of the original grant application was November 2002. Dreblow contacted WisDOT on numerous occasions and was told that it was very unlikely the project would be approved. The county proceeded with planning the reconstruction as a local project. On March 8, 2004 the County was notified that the grant had been awarded. Administrative Coordinator Meaux is working with local legislators to obtain a waiver from WisDOT that would allow Ozaukee County to use the grant on the project. Moved by Uselding and second by Grosklaus that the grant be accepted and that Dreblow execute the necessary paper work. All members present voting aye, the motion was adopted.

County Board Chairman Wirth, Administrative Coordinator Meaux, Superintendent Banton, Foremen Bonjean and Janeshek joined the meeting.

Shop Superintendent Leppla joined the meeting. Bids for a rubber-tired excavator were opened as follows: BID Trade-in Net Cost

Roland Machinery – No Bid

American State Equip. Co. – Liebherr $166,653. $15,000 $151,653

Aring Equipment Co. Inc. – Volvo-W-180B 129,934 8,000 121,934

Miller-Bradford & Risberg – Badger-1085C 171,920 25,300 146,620

Miller-Bradford & Risberg – Badger-1085D 175,280 25,300 149,980

Fabco Equipment – Cat – M316C 127,086 12,500 114,586

Leppla will review the bids and make a recommendation to the committee at it’s next meeting.

Leppla reviewed the March 4^th bids for a road sweeper. Leppla recommended that the committee accept the bid of Aring Equipment. The machine bid by Wisconsin Lift Truck was not available for inspection and the machine bid by Miller-Bradford & Risberg did not meet the department’s needs. Moved by Grosklaus and second by Hilber to accept the bid from Aring Equipment for a Broce RC350 Sweeper at a cost of $27,773.00. All members present voting aye, the motion was adopted. Leppla, Bonjean and Janeshek left the meeting.

Dreblow, Meaux, Wirth and Niehaus reviewed the proposed agreement and conservation easement between Ozaukee County and the town of Saukville regarding the continued use by the County of the crushed gravel and asphalt production sites in the town. Moved by Uselding and second by Grosklaus to accept the agreements with the understanding that Niehaus will try to remove or modify the conservancy easement on Parcel C1. The roll was called. Kaul, Hilber, Grosklaus and Uselding voting aye, the motion was adopted.

Wirth reported that the Technical Resources Department would be working with the Land Information Office to digitally map the entire county. Some of the information could be beneficial to Highway.

Wirth and Meaux left the meeting.

Dreblow reported that briefs have been exchanged for the labor contract arbitration. The arbitrator is waiting for responses from the County and O.P.E.I.U.

Grosklaus has received complaints regarding the condition of the concrete portion of CTH ‘V’ between Arrowhead Road and the southbound I-43 ramps.

Moved by Grosklaus and second by Hilber to approve accounts payable batch #37289 in the amount of $32,666.52, batch #37317 in the amount of $53,402.74 and batch #37318 in the amount of $43,379.55. All members present voting aye, the motion was adopted. The labor payroll of March 12, 2004 in the amount of $74,256.73 was approved.

Moved by Hilber and second by Grosklaus to adjourn the meeting at 11:45 a.m. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Georgia Carroll, Office Manager

Table of Contents

February 19, 2004

Port Washington, WI

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 8:30 a.m. Present were committee members Kaul, Hilber, Grosklaus, Uselding and Kletti, Commissioner Dreblow and Office Manager Carroll. Also in attendance were Administrative Coordinator Meaux, Superintendent Bill Tackes and County Board Supervisor Gerald Walker. Moved by Hilber and second by Kletti to approve the minutes of the February 5, 2004 meeting as printed. All members present voting aye, the motion was adopted. The committee signed the request for approval for Tackes to attend the out-of-state North American Snow Conference in Lexington, KY.

Dreblow reviewed correspondence and communications as follows:

WisDOT Connector Express – A preliminary information meeting for reconstruction of the Marquette Interchange will be held at the War Memorial Conference Center in Milwaukee on March 24, 2004, from 3:00 p.m. to 8:00 p.m. This past January had the highest traffic fatality rate since January of 1966.

Aegis – Wisconsin County Mutual has issued Ozaukee County, based on loss control, a credit of $7,897 to its deductible fund.

Tree Harvest – Algoma Lumber will be unable to access the Pinnacle site until late 2004, in order to selectively harvest the woodlot.

WisDOT – The County has been ordered to convey the right-of-way for STH 57 properties back to the state. Moved by Uselding and second by Hilber to direct Dreblow sign the quitclaim deeds for the eight parcels. All members present voting aye, the motion was adopted.

WCHA Summer Roadeo – Dreblow requested that the committee approve sending the three foremen to this year’s state roadeo. Moved by Uselding and second by Grosklaus to send the foremen. All members present voting aye, the motion was adopted.

Annual Report to the County Board – Dreblow distributed copies of the annual report. A summarized version will be presented to the County Board at it’s meeting on April 7, 2004.

County Board Chairman Wirth joined the meeting.

Moved by Grosklaus and second by Uselding to adjourn to closed session, at 9:15 a.m., for the purpose of discussing potential litigation, pursuant to Wisconsin Statutes 19.85 (1) (g). The roll was called. Kaul, Hilber, Grosklaus, Uselding and Kletti voting aye, the meeting was declared closed.

Moved by Hilber and second by Kletti to return to open session at 10:15 a.m. The roll was called. Kaul, Hilber, Grosklaus, Uselding and Kletti voting aye, the meeting was declared open.

The committee tentatively scheduled their next meeting for Tuesday, March 2^nd at 8:30 a.m., if a special meeting is needed prior to the March 3, 2004 County Board Meeting Wirth, Meaux and Walker left the meeting.

Dreblow reviewed construction and maintenance projects.

CTH ‘T’ and CTH ‘W’ Intersection – County crews have removed shrubs and brush in order to allow utility companies access to the right-of-way so that utilities can move their facilities prior to the contractor beginning the reconstruction project. Dreblow reviewed a tentative agreement for construction oversight services by Earth-Tech. The contract would be based on time and materials and the estimated cost is $61,000.

STH ‘33’ Operational Planning Meeting – WisDOT has tentatively scheduled the reconstruction from Tower Dr. to Market Street for 2009. This is adding an additional two years to the project timeline. None of the municipalities present at the meeting were pleased with this announcement. There are a number of items recommended by SEWRPC that are not being addressed as part of the project. WisDOT would like to see the road as a connecting highway. There are currently no plans to remove the bridge over CTH ‘LL’ as a separate project.

WisDOT – Dreblow reviewed the DMA for sign maintenance in the amount of $17,000. Moved by Grosklaus and second by Kletti to accept and sign the DMA. All members present voting aye, the motion was adopted.

Superintendent Leppla, Foreman Janeshek and Foreman Bonjean joined the meeting. Leppla reviewed his analysis for the tractor/mower bids opened at the meeting of February 5, 2004. The lowest bids were for a tractor that has never had a mower attachment mounted on it. Leppla indicated that he is fearful of purchasing an unproven piece of equipment. Leppla recommended accepting the bid of Mid-State Equipment for purchase of two (2) John Deere Model 6415 Tractors, two (2) Diamond 60" Rotary Mowers and two (2) Diamond 102" Flail Mowers at a total cost for two complete mowing units of $108,540.00. Moved by Uselding and second by Kletti to accept Leppla’s recommendation and accept the Mid-State Equipment bid. All members present voting aye, the motion was adopted.

Leppla discussed the need to replace the current Cruz-Air ditching machine that was purchased new in 1993. Leppla reviewed the operating history and related his experience of what to expect in maintenance costs if the current machine is not replaced. There is $165,000 in the 2004 budget for replacement. Leppla asked the committee if it is still in favor of replacing the machine. Moved by Hilber and second by Grosklaus that Leppla be directed to advertise for bids. Kaul, Hilber, Grosklaus and Kletti voting aye, Uselding voting nay, the motion was adopted. Leppla, Tackes, Bonjean and Janeshek left the meeting.

Moved by Grosklaus and second by Kletti to approve accounts payable batch #37098 in the amount of $23,682.61, batch #37074 in the amount of $40,109.55 and batch #37092 in the amount of $14,449.24. All members present voting aye, the motion was adopted. The labor payroll of February 13, 2004 in the amount of $84,624.23 was approved.

Moved by Grosklaus and second by Kletti to adjourn the meeting at 12:15 p.m. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Georgia Carroll, Office Manager

Table of Contents

February 5, 2004

Port Washington, WI

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 8:30 a.m. Present were committee members Kaul, Hilber, Grosklaus, Uselding and Kletti, Commissioner Dreblow, Superintendents Banton and Tackes and Administrative Coordinator Meaux. Bill Gruenwald, town of Grafton, was also present. The committee signed the conference attendance report. Moved by Uselding and second by Kletti to approve the minutes of the January 22, 2004 meeting as printed. All members present voting aye, the motion was adopted. Office Manager Carroll joined the meeting. Attendance sheets for the WCHA Winter Highway Conference were signed.

Dreblow reviewed correspondence and communications:

WisDOT Connector Express-Special Edition – The Surface Transportation Program projects have been announced. Approved Wisconsin projects total $75 million in federal allocations.

WisDOT Connector Express – Transportation Director Busalacchi has appointed Paul Trombino as the director of the Bureau of Structures.

Cedarburg Police Department – Letter regarding clarification of the way in which the city’s weight restriction ordinance will be enforced, with regard to County highway Department equipment using city streets.

Ayres & Associate – The operational planning meeting for the STH 33 reconstruction project has been rescheduled to 2/13/04.

Summer Highway Conference – The conference is scheduled to begin at 8:30 a.m. on June 8^th. The room reservations are for June 8^th and 9^th. Carroll was directed to reserve rooms for the night of June 7^th.

Winter Highway Conference – Dreblow, Kaul, Hilber and Kletti reported on the conference. Topics of interest were the utility policy, contract work for local governments, the Local Road Improvement Program, Machinery Management Committee rate determination policy and state program for removal of car killed deer.

UW Extension Road Maintenance Seminar – Dreblow and Tackes requested approval to send 4 employees to the seminar. The main topic is pavement maintenance practices and procedures. The committee suggested that only 2 employees be sent.

APWA North American Snow Conference – This year the conference is being held in Lexington, KY April 25^th thru April 28^th. Dreblow requested the committee authorize Superintendent Tackes to attend. Tackes is interested in learning more regarding the use salt brine with other chemicals for deicing. Moved by Uselding and second by Grosklaus to approve 2 employees attend the Road Maintenance Seminar and to approve Tackes attend the APWA Conference subject to Finance Committee Approval. All members present voting aye, the motion was adopted.

County Board Chairman Wirth joined the meeting.

Michael Kalnbach, Earth-tech, joined the meeting to review the bids and provide a recommendation of award, for construction of the CTH ‘W’ and CTH ‘T’ intersection, which were opened on 2/3/04. Kalnbach distributed the bid results and his recommendation to award the bid. Sealed bids were received from three general contractors as follows:

Contractor Base Bid Alternate Bid

Buteyn-Peterson Construction Co., Inc. $340,883.51 $130,778.90

Musson Brothers, Inc. 378,496.99 133,478.90

Capitol Pavers, Inc. 415,850.88 130,778.90

Buteyn-Peterson has removed Streu-Gulseth from it’s sub-contractors list due to the fact that Streu-Gulseth is on the WisDOT suspended contractors list and state administered funding is being used on the project. Kalnbach and Dreblow recommended that only the base bid be awarded at this time and that the department provide the paving called for in the alternate. Moved by Grosklaus and second by Kletti that Buteyn-Peterson has submitted the lowest responsive and responsible bid, that the County accept the base bid of $340,883.51 and award the contract to Buteyn-Peterson for reconstruction of the CTH ‘W’ and CTH ‘T’ Intersection and that Commissioner Dreblow be authorized to execute the necessary documents. All members present voting aye, the motion was adopted. Dreblow will meet with Kalnbach to prepare a construction oversight agreement and report back to the committee.

Wirth, Meaux and Kalnbach left the meeting.

Bill Grunwald appeared to express interest in purchasing and moving the home located within the right-of-way of the intersection. He informed the committee that he believes the tenant will continue to occupy the house until June. Dreblow advised him that the lease for the rental of the home requires the occupant vacate the premises by March 1, 2004. Dreblow will consult the right-of-way acquisition firm to determine if the occupant will indeed vacate the premises per the lease agreement. Dreblow also advised Grunwald that he would need to work directly with the general contractor if he wishes to purchase the home and move it. Grunwald left the meeting.

Dreblow informed the committee that DNR Forester Julie Peltier, Andy Holschbach and Merlin Depies walked the Pinnacle property to inspect the trees marked for removal. The DNR agreed that the marked trees should be removed. Dreblow reviewed the proposals for selective harvesting as follows:

Krueger Lumber $5,600.00

Lakeshore Forest Products 9,010.00

Algoma Lumber 11,190.00

Moved by Kletti and second by Uselding to accept the proposal from Algoma Lumber in the amount of $11,190.00. All members present voting aye, the motion was adopted.

Superintendent Leppla joined the meeting. Dreblow explained that employees have shown an interest in purchasing the scrap heaters from the Waubeka shed and the damaged snow mobile trailer, found three years ago. The committee will allow employees to offer sealed bids for the items.

The 2004 budget ($150,000) allows for the purchase of two tractor-mower units. Bids were opened from the following vendors: Lochens Implement, F & I Equipment, Miller & Boeldt, Roland Machinery, St. Lawrence Equipment, Serwe Implement, Waldo Implement and Mid-States Equipment. Leppla will review the bids and prepare a recommendation for the next committee meeting.

The 1-ton truck chassis budgeted for 2004 is available through the Value Purchase program from Kayser Ford at a cost of $18,887.00 for a Ford F350. Moved by Kletti and second by Hilber to purchase the truck. All members present voting aye, the motion was adopted.

Leppla distributed a bid analysis for winter maintenance equipment bids opened at the 1/22/04 meeting. Bids were as follows:

Vendor 6yd SS 15 yd SS Hydraulic Pusher

Dump Dump Dump Dump System Axle

Body Body Body Body

Casper Truck

Equipment 2,879.00 4,867.00 6,669.00 13,992.00 2,956.00 13,068.00

Monroe Truck

Equipment 3,470.00 4,504.00 7,846.00 3,500.00 13,571.00

Brake &

Equipment 3,489.00 5,089.00 6,658.00 9,964.00 2,969.00 12,846.00

Vendor Reversible Hitch Wing Tailgate SS Pre-

Plow Plow Spreader Sprdr Wetting System

Casper Truck LH 4,100.00

Equipment 4,859.00 1,454.00 RH 4,100.00 2,284.00 2,966.00 2,320.00

Monroe Truck LH 4,219.00

Equipment 4,211.00 1,034.00 RH 4,219.00 2,276.00 3,050.00 2,282.00

Brake &

Equipment 2,395.00 3,143.00 2,194.00

Schmidt 5,190.00 LH 3,537.00

Engineering 5,120.00 1,917.00 RH 3,335.00

Leppla recommended purchasing the 3 yd. Stainless steel dump body from Monroe Truck & Equipment at a cost of $4,504.00; the 15 yd steel dump body from Brake & Equipment at a cost of $6,658.00; the pusher axle from Casper Truck Equipment at a cost of $2,956.00; the hydraulic system from Brake & Equipment at a cost of $12,846.00; the reversible plow from Casper Truck Equipment at a cost of $4,859.00; the snow plow hitch from Monroe Truck Equipment at a cost of $1,034.00; the RH Wing at a cost of $3,335.00 and the LH Wing at a cost of $3,537.00 from Schmidt Engineering; the stainless steel tailgate spreader from Casper Truck Equipment at a cost of $2,966.00 and two pre-wetting systems from Brake and Equipment at a cost of $2,194.00 for two units. Moved by Grosklaus and second by Kletti to accept Leppla’s recommendations. All members present voting aye, the motion was adopted.

Leppla advised the committee that the replacement overhead garage door, at the Cedrburg shop, has been installed.

Accounts payable batch #36971 in the amount of $11,360.29 and batch #36976 in the amount of $48,522.77 were reviewed. Moved by Uselding and second by Grosklaus to approve payment of the batches. All members present voting aye, the motion was adopted. The labor payroll of January 30, 2004 in the amount of $77,672.90 was approved.

Moved by Kletti and second by Hilber to adjourn the meeting at 12:15 p.m. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Georgia Carroll, Office Manager

Table of Contents

January 22, 2004

Port Washington, WI

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 8:30 a.m. Present were committee members Kaul, Hilber, Grosklaus, Uselding and Kletti, Commissioner Dreblow and Office Manager Carroll. Superintendent Banton and Tackes were also in attendance. Moved by Kletti and second by Grosklaus to approve the minutes of the January 8, 2004 meeting as printed. All members present voting aye, the motion was adopted.

Dreblow reviewed correspondence and communications as follows:

WisDOT – Connector Express – Traffic fatalaties may now be tracked on the WisDOT web site. The number of Amtrac passengers increased substantially in 2003.

City of Mequon – The fatal accident at the intersection of Granville Road (CTH ‘Y’) and Pioneer Road (CTH ‘C’) is being investigated. The intersection is under the maintenance jurisdiction of Mequon. If Mequon were to pass an ordinance making the intersection a 4-way stop, the county would need to mirror the ordinance.

WisDOT – An effort will be made to pass legislation to restore AB255.

WisDOT – A list of 2003 accomplishments is available for review.

Ayres – An operational planning meeting for the planned STH 33 reconstruction is scheduled for 2/10/04 and the planned STH 33 Bridge construction is scheduled for 2/9/04.

Cedarburg Police Department – A letter reviewing the city’s weight restriction enforcement policy.

The committee agreed to address the agenda item regarding allowing a sign within the CTH ‘W’ right-of-way. Steve Smith and Bruce Moore appeared on behalf of Fire Ridge Golf Course and requested the committee allow the neon sign, which was erroneously errected within the right-of-way, to remain. Dreblow reviewed the fact that plans were shown to he and Supt. Tackes with the proposed sign on golf course property and not on the right-of-way. The distance between the property line and the sign varies from 31’ to 34’. All parties discussed various options to solve the issue. Moved by Kletti and second by Hilber to direct Fire Ridge owners to remove the sign from within the right-of-way by July 1, 2004. All members present voting aye, the motion was adopted. Smith and Moore left the meeting.

Administrative Coordinator Meaux and County Board Chairman Wirth joined the meeting at 9:40 a.m.

Dreblow informed the committee that WisDOT has a scheduling conflict and is unable to attend today’s meeting. The appearance is rescheduled to March 4^th.

CTH ‘I’ Reconstruciton - Dreblow announced that the reconstruction and relocation of the intersection of CTH ‘I’ at STH 33 has been approved as a major Hazard Elimination project. Project cost is estimated at $534,000 with the federal share capped at $378,360. The local share would be approximately $160,000. The right-of-way plat would most likely be completed this summer, with acquisition in 2005. Wirth suggested budgeting the project in 2005. Moved by Grosklaus and second by Uselding to direct Dreblow to execute the aggreement and accept the grant of $378,360. All members present voting aye, the motion was adopted.

Pinnacle site – Arrangements are being made to have a DNR representative mark the trees which need harvesting, in order to manage the woods properly.

WisDOT Routine Mainenance Agreements – The WisDOT maintenance budget for 2004 is approximately $18,000 higher than in 2003. Moved by Kletti and second by Hilber to accept and sign the agreements. All members present voting aye, the motion was adopted.

Superintendent Leppla joined the meeting. Bids were opened for reversible plows, plow hitches, wing plows, tail-gate spreaders, prewetting systems, hydraulic systems, dump bodies and a pusher axle. Leppla will prepare an analysis of the bids for the next committee meeing and will recommend which bids to accept at that time.

Leppla recommended the committee accept the bid from Badger Truck for a Sterling chassis, with the Mercedes engine and auto shift transmission, at a cost of $67,823.00. Moved by Uselding and second by Grosklaus to accept the Badger Truck bid in the amount of $67,823.00. Kaul, Hilber, Grosklaus and Uselding voting aye, Kletti voting nay, the motion was adopted.

Leppla reviewed the following proposals for the purchase of engine oil.

E.H. Wolf & Son Chevron 3.29/gal.

Plymouth Oil Citgo 2.99/gal.

E.H. Wolf & Sone Citgo 3.18/gal.

Corey Oil House Brand 2.86/gal.

Leppla explained that only chevron oil has been used in the past. The Citgo oil is not equal to the Chevron oil and he is reluctant to change brands. Moved by Grosklaus and second by Uselding to accept the proposal from E. H. Wolf for Chevron engine oil at a cost of $3.29 per gallon. All members present voting aye, the motion was adopted.

Accounts payable batch #36818 in the amount of $122.57 and batch #36848 in the amount of $54,149.71 were audited and approved for payment. The labor payroll of January 16^th in the amount of $80,473.88 was approved.

Moved by Kletti and second by Grosklaus to adjourn the meting at 12:00 noon. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Georgia Carroll, Office Manager

Table of Contents

January 8, 2004

Port Washington, WI

Chairman Kaul called the meeting of the Ozaukee County Highway Committee to order at 8:30 a.m. Present were committee members Kaul, Hilber, Grosklaus, Uselding and Kletti, Commissioner Dreblow, Office Manager Carroll, Administrative Coordinator Meaux and County Board Chairman Wirth. Moved by Grosklaus and second by Kletti to approve the minutes of the December 23, 2003 meeting as printed. All members present voting aye, the motion was adopted. Superintendent Banton joined the meeting

Dreblow reviewed correspondence.

Winter Highway Conference – Dreblow distributed the conference itinerary.

Fond du Lac County – Dreblow read the letter from Commissioner Winters thanking the department for its donation to the family of the Fond du Lac County highway employee, who was killed in a work zone traffic accident.

WisDOT – Confirmation of 2004 General Transportation Aids in the amount of $1,024,391.

WisDOT – Explanation from Governor Doyle as to why he vetoed AB255 (Pothole Liability Bill).

City of Cedarburg – Dreblow read the new city ordinance restricting heavy trucks from using city streets. The ordinance does not apply to CTH ‘C’ or STH 181.

CTH ‘T’ and CTH ‘W’ Intersection Reconstruction Project – Minor and Clapper are appealing the award of damages, for right-or-way acquisition, in circuit court.

WisDOT Connector Express – 2003 had the highest number of traffic fatalities (837) since 1981 (927).

Village of Fredonia – Letter requesting reduced speed limits at the intersection of STH 57 and CTH ‘H’. The Highway Committee has addressed this request and sent an ordinance to the County Board to reduce the speed limit on CTH ‘H’.

Fire Ridge Golf Course – Dreblow reviewed a request for a variance to allow the golf course sign to remain on the CTH ‘W’ right-of-way. Dreblow and Supt. Banton reviewed the history of the sign. The plan presented to Dreblow showed the sign behind the right-of-way. Dreblow suggested issuing a revocable permit in order to allow the sign to remain. The committee discussed precedents. Banton will request the owner document the sign’s location in relation to the right-of-way. The committee will address the item at a future meeting. Banton, Meaux and Wirth left the meeting.

Town of Belgium – Kaul informed the committee that the town is objecting to the implementation, by the Highway Department, of a 4% administrative charge for monthly services performed for local governments.

Superintendent Leppla joined the meeting. Leppla opened bids for the purchase of a tri-axle truck chassis as follows:

Auto Shift Allison

V & H Trucks – Sterling - Mercedes X $69,375.00

V & H Trucks – Sterling – Cat Engine X 74,737.00

V & H Trucks – Sterling – Cat Engine X 80,132.00

Badger Truck – Sterling – Mercedes X 67,823.00

Badger Truck – Sterling – Cat Engine X 73,099.00

Badger Truck – Sterling – Cat Engine X 81,921.00

Milwaukee Truck Center – Mack X 77,900.00

Milwaukee Truck Center – Mack X 86,250.00

Milwaukee Truck Center – Volvo X 77,900.00

Milwaukee Truck Center – Volvo X 86,250.00

Cooleys – IHC X 69,799.00

Cooleys – IHC X 55 73,789.00

Cooleys – IHC X 65 74,389.00

Leppla will review the bids and make a recommendation to the committee at it’s next meeting. Leppla reviewed proposals for replacement of the upper-level and lower-level heating units at the Waubeka shop as follows:

Mueller Heating $5,685.00

Bergin Heating $7,266.00

Moved by Grosklaus and second by Uselding to accept the proposal of Mueller Heating to replace the heating units at Waubeka at a cost of $5,685.00. All members present voting aye, the motion was adopted.

Construction projects were reviewed.

CTH ‘H’ - The village of Fredonia will annex the right-of-way of CTH ‘H’ to the village. The county will continue as the maintenance authority for the highway.

Pinnacle Property – Dreblow requested that the committee approve selective harvesting of trees at the site. It would be good resource management. Dreblow will discuss the plan with the Planning, Management and Land Resources Department and report back to the committee.

CTH ‘T’ and CTH ‘W’ Intersection Reconstruction – Bid opening will be 2/3/04, with an agenda item on 2/5/04 to consider award of the contract.

The labor payroll of January 2, 2004 in the amount of $72,946.68 was approved for payment. Accounts Payable batch #36686 in the amount of $108,781.18 was approved.

A request to transfer $20,000.00 from Cedarburg Building Maintenance to the Cedarburg Shop Addition outlay for HVAC was reviewed. Moved by Uselding and second by Grosklaus to forward the request for the transfer to the Finance Committee and the County Board for approval. All members present voting aye, the motion was adopted.

Moved by Grosklaus and second by Kletti to adjourn the meeting at 12:00 noon. All members present voting aye, the motion was adopted.

Respectfully Submitted,

Georgia Carroll, Office Manager