Ozaukee County, Wisconsin - Minutes - Eastern Shores Library System

Present: Nancy Lewis, presiding; Linda Bosman, Jackie Burmesch, Howard Hoppe, Bill Jens, Fred Kraemer, Dick Rupert, Bill Schulz, Marilyn Toepel and Joann Wiesner. Absent: Carol Baumann, Sara Filemyr, Sue Karlman, and Richard Karshna. One vacancy. Also present: David Weinhold, Director; Linda Pierschalla, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak; Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. Siefert verified that the meeting notice was posted with both counties on December 15, 2004 according to the open meeting law.

2. Approval of Minutes: Jens moved, seconded by Schulz to approve the November 22, 2004 Minutes. Motion carried.

3. Approval of Expenditures: Jens reviewed the current expenditures and moved to accept them as presented. Seconded by Wiesner, motion carried. Jens reviewed the Financial Statement ending November 30, 2004 and moved for approval. Seconded by Wiesner, motion carried.

4. Public Comment and Correspondence:

a. The first correspondence was from Elizabeth Burmaster, State Superintendent, informing ESLS that the 2005 annual system plan was approved and that the first 2005 state aid payment, $410,313 has been initiated by the DLTCL staff.

b. The second correspondence was a letter from Ozaukee County Supervisor Warren Stumpe with his Critique for the Plan for County Library Service in Ozaukee County - 2006 to 2010.

5. Committee Reports:

a. TAC Advisor, Pierschalla, reported that the December meeting was a Shared Library Automation meeting with only a few topics pertaining to TAC. She also announced that this was her last meeting and the 2005 TAC representative will be Trixine Tahtinen, Director of the Oostburg Public Library.

b. Nominating Committee Chair, Kraemer, reported that the three incumbent officers have agreed to serve again in 2005. The board will vote on officers at the January 2005 meeting.

6. Policy Change: This was the second reading of the policy change. The motion to recommend the proposed changes and delete the current 946.2 and 946.35 polices was moved and seconded at the November 22 meeting. The motion carried.

7. Use of LSTA Library District Planning Grant: Mead Public Library declined the $5,000 LSTA grant to investigate district libraries. The original grant was given to the Sheboygan County Library Planning Committee.

8. County Library Planning Committee: The Ozaukee County Library Planning Committee withdrew the recommendation on the calculation of the county library tax exemption. They felt this is more appropriately an issue for the State Legislature. The wording for standards on establishing a new public library will be recommendations, rather than a requirement. They recommended that Ozaukee County continue to contract with ESLS for plan administration, but that the county not include reimbursement of costs for this purpose.

9. Wisconsin Library Association Legislative Agenda - 2005: The report was received.

10. Board Meeting Dates - 2005: The report was received.

11. Board Member Terms:

a. Ozaukee County will reappoint Joann Wiesner and Sue Karlman for another three-year term.

b. Sheboygan County will reappoint Carol Baumann for another three-year term but Fred Kraemer has declined reappointment. This will leave two vacancies for Sheboygan County.

c. The Board recognized Fred Kraemer for his years of service from January 1993 until December 2004.

12. Trustee Handbook: Trustee Essential #24 - Library Friends and Foundations: Weinhold reviewed.

13. Staff Reports:

a. Krueger reported that she has received notification that the two LSTA grants she wrote have been approved. The first grant was for Library Card Sign-up at the Oscar Grady Public Library in Saukville and the Lakeview Community Library in Random Lake to promote library services in their communities and encourage more residents to sign up for and use their library cards. The second grant was to work with the bookmobile in the creation and marketing of additional theme kits to be used by seniors in nursing homes, assisted living facilities, and senior centers. Funds will also be available to purchase materials for those who work with and care for individuals with Alzheimer's.

b. Onufrak distributed the library to library lending statistics and automation items.

At 5:30 p.m. Joann Wiesner left

c. Weinhold reviewed the cataloging statistics and report prepared by Cataloger Alison Hoffman.

d. Weinhold reviewed the bookmobile statistics and report prepared by Connie Meyer.

At 5:35 p.m. Jackie Burmesch left

e. Weinhold reported that Cal Potter has been appointed to COLAND. He also reported on the SRLAAW meeting. Trustees received the 2005 WLA Legislative Agenda, Alliance for Libraries Fund information and an application to become a WLA member.

14. Adjourn: At 5:50 p.m. Rupert moved and seconded by Hoppe to adjourn. Motion carried.

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Eastern Shores Library System Office

Monday, November 22, 2004 Called to Order: 4:30 p.m. Adjourned: 6:00 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Howard Hoppe, Bill Jens, Sue Karlman, Richard Karshna, Fred Kraemer, Dick Rupert, and Marilyn Toepel. Absent: Linda Bosman, Jackie Burmesch, Sara Filemyr, Bill Schulz, and Joann Wiesner. One vacancy on the board. Also present: David Weinhold, Director; Linda Pierschalla, TAC Advisor; Ann Krueger, Library Services Manager, and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. Siefert verified that the meeting notice was posted with both counties on November 17, 2004 according to the open meeting law.

2. Approval of Minutes: Jens moved, seconded by Baumann to approve the October 25, 2004 Minutes. Motion carried.

3. Approval of Expenditures: Jens reviewed the current expenditures and moved to accept them as presented. Seconded by Rupert, motion carried. Jens reviewed the Financial Statement ending October 31, 2004 and moved for approval. Seconded by Baumann, motion carried.

4. Resource Library Report: None

5. Public Comment and Correspondence: Weinhold received an e-mail from Ozaukee County Supervisor Warren Stumpe concerning the library tax exemption.

6. Committee Reports:

a. Pierschalla reported on November 16 TAC meeting.

b. Nominating Committee members Kraemer and Wiesner will set a date to meet.

7. Policy Change: The motion was made by Jens and seconded by Karlman during the October 25, 2004 board meeting to delete the policy which requires the resource library director to be an advisory member of the Library System Board. This was the second reading of the change and the motion carried.

8. Policy Change - Health and Dental Insurance Premium Costs: Karlman moved to recommend the proposed changes and delete the current 946.3 and 946.35 policies. Seconded by Rupert. This was the first reading of the change and will be carried forward to the next meeting.

9. County Library Planning Committees:

a. The final draft of the Ozaukee County Plan for County Library Service 2006 - 2010 has been distributed. The Public Hearing will be Tuesday, November 30, 2004.

b. Sheboygan County Planning Committee met November 16 and discussed reimbursing libraries for service to non-libraried residents, and the crossover borrowing issue. They will not reimburse libraries for crossover borrowing but will consider increasing the county’s percentage of reimbursement to libraries. The Committee has declined the $5,000 LSTA grant to investigate district libraries. At the December board meeting, members will discuss the possibility of Mead Public Library assuming this LSTA grant to investigate district libraries.

10. Trustee Handbook: Trustee Essential #23 - Challenges to Materials and Policies. Weinhold reviewed.

11. Staff Reports:

a. Krueger reported on the state interlibrary loan meeting. There will be WisLine Web training for librarians at the System office on December 2.

b. Siefert reported on the November 11, Youth Services meeting.

c. In Onufrak’s absence, Weinhold reported on automation and EasiCat updates.

d. Weinhold reviewed the cataloging statistics and report prepared by Cataloger Alison Hoffman.

e. Weinhold reviewed the bookmobile statistics and report prepared by Connie Meyer.

f. Trustees received the listing of member terms that expire at the end of 2004. Please contact the appropriate County Board Chairman and the System Office if you wish to be reappointed or retire.

12. Adjourn: At 6:00 p.m. Lewis moved and seconded by Baumann to adjourn. Motion carried.

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Eastern Shores Library System Office

Monday, October 25, 2004 Called to Order: 4:30 p.m. Adjourned: 6:15 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Dick Rupert, Bill Schulz, Marilyn Toepel, and Joann Wiesner. Absent: Richard Karshna and Fred Kraemer. One vacancy on the board. Also present: David Weinhold, Director; Linda Pierschalla, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: At 4:30 p.m. a quorum was present so Lewis called the meeting to order. Siefert verified that the meeting notice was posted with both counties on October 18, 2004 in compliance with the open meeting law.

2. Approval of Minutes: Baumann moved, seconded by Jens to approve the September 27, 2004 Minutes. Motion carried.

3. Approval of Expenditures: Jens reviewed the current expenditures and moved to accept them as presented. Seconded by Wiesner, motion carried. Jens reviewed the Financial Statement ending September 30, 2004 and moved for approval. Seconded by Bosman, motion carried.

4. Resource Library Report: none

5. Public Comment and Correspondence: Letter from Waukesha County Federated Library System on Milwaukee Public Library Reference Service was received.

6. Committee Report:

a. TAC Advisor: Pierschalla reported on items that related to the Technical Advisory Committee covered at the October19 Shared Library Automation Committee meeting.

7. Technology and Resources Sharing Plan for 2005 - 2009: Karlman moved, Baumann seconded the motion to approve the Technology and Resource Sharing Plan for 2005 - 2009. Motion carried.

8. Proposed Change in Policy #206: Jens moved, Karlman seconded to delete this policy which requires the resource library director to be an advisory member of the Library System Board. This was the first reading of the change and will be carried forward to the next meeting.

9. Health Insurance Plan - Resolution for Change in Participation: Rupert moved, Karlman seconded to file the Resolution to participate in the Traditional HMO Option paired with the Standard PPP health insurance plan. Motion carried.

10. County Library Planning Committees:

a. Ozaukee County has finished the issues before the Committee. The Draft Plan for County Library Service in Ozaukee County 2006 - 2010 will be reviewed at the November 9 meeting.

b. Sheboygan County met on October 19 and discussed paying for the administrative costs associated with the county library service plans and the reimbursement of libraries for service to non-libraried residents, and received background information on crossover borrowing.

11. Hennen’s American Public Library Ratings Index: The report was received by the trustees and reviewed by Weinhold. Hennen’s report collects library statistics and ranks libraries using 15 factors with the focus on circulation, staffing, materials, reference services, and funding levels.

12. DPI 2006/2007 Budget Request for Libraries: The report was received by the trustees and reviewed by Weinhold. With this report was a copy of a letter to Governor Doyle expressing the need to restore funding to library systems.

13. Trustee Handbook: Trustee Essential #22, Freedom of Expression and Inquiry. Weinhold reviewed.

Baumann left at 5:30 p.m.

14. System Staff Reports:

a. Krueger reported that the October Library Connection will be on the system’s webpage at the end of the week. Eastern Shores will use money from the Gates Grant to host a workshop on PC Troubleshooting and Maintenance.

b. Weinhold reviewed the cataloging statistics from Cataloger Alison Hoffman.

c. Weinhold reviewed the bookmobile statistics and report prepared by Connie Meyer.

Jens left at 6:05 p.m. and Karlman left at 6:10 p.m.

d. Weinhold announced that he has been elected as the WLA Vice President/President Elect for 2005-2006.

15. Adjourn: At 6:15 p.m. Wiesner moved and seconded by Hoppe to adjourn. Motion carried.

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Eastern Shores Library System Office - 4632 South Taylor Drive - Sheboygan

Monday, September 27, 2004 Called to Order: 4:30 p.m. Adjourned: 6:15 p.m.

Present: Nancy Lewis, presiding; Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Richard Karshna, Fred Kraemer, Dick Rupert, Marilyn Toepel, and Joann Wiesner. Absent: Bill Schulz. One vacancy on the board. Also present: David Weinhold, Director; Linda Pierschalla, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the August 23, 2004 board meeting. Seconded by Karlman, motion passed.

4. Approval of Expenditures: Jens reviewed the current expenditures and moved to accept them as presented. Seconded by Wiesner, motion passed. Jens reviewed the Financial Statement ending August 31, 2004 and moved for approval. Seconded by Baumann, motion passed.

5. Resource Library Report: none

6. Public Comment and Correspondence:

a. Weinhold distributed copies of newspaper articles about bookmobile service in Ozaukee County.

7. Committee Reports:

a. TAC Advisor: Pierschalla reported on the September 21, 2004 TAC meeting. Items of discussion included 2005 library system budget and plan, Sheboygan and Ozaukee County Finance Committee meetings and appropriations, Sheboygan and Ozaukee County Planning Committee meetings, book discussion kits, and the certification changes for library directors.

8. 2005 Resource Library Agreement: Rupert moved to accept the 2005 Agreement between Mead Public Library as the Resource Library and Eastern Shores Library System. Seconded by Kraemer, motion passed.

9. 2005 Library System Budget and Annual Plan:

a. Weinhold reviewed the library system budget. The Budget Committee has recommended the approval of this budget. Kraemer moved to approve the 2005 Library System budget as presented. Seconded by Jens, motion passed.

b. Weinhold reviewed the 2005 Annual Plan. Baumann moved to approve the 2005 Annual Public Library System Plan as presented. Seconded by Wiesner, motion passed.

10. Technology and Resource Sharing Plan for 2005- 2009: Onufrak distributed and reviewed the Plan. The Department of Public Instruction requires this document. This Plan is also required to qualify for the e-rate discount.

11. County Library Service 2005 Appropriations:

a. Sheboygan County Finance Committee approved the appropriation at its September 8, 2004 meeting.

b. Ozaukee County Finance Committee meets Thursday, September 30 to review the appropriation.

12. County Library Planning Committees:

a. Ozaukee County Planning Committee recommended continuing the bookmobile service in the 2006-2010 Plan and that a future planning committee should consider its use and physical condition. They recommended not to include capital expenses in the county library tax exemption calculation, standards for creating a new public library, and reimburse libraries for serving nonresident at the 85% level. On November 9 they will meet to review a final draft of the Plan, it will then be presented at the November 30 public hearing and submitted to the County Board before December 17, 2004.

b. Sheboygan County Planning Committee will have their third meeting on September 28, 2004. They have voted not to consider consolidated library services and will review district and joint libraries. They have asked for an extension until June 2005.

13. Trustee Handbook: Trustee Essential #21, Library Board and Accessible Services: Weinhold reviewed.

14. System Staff Report:

a. Krueger reported on the Library Card Sign-Up radio announcements. Six of the public libraries and the library system contributed to have sixteen, sixty-second commercials.

b. Weinhold reviewed the cataloging statistics from Cataloger Alison Hoffman. New this month is the Additional Cataloging Statistics for 2004 showing the cleanup/deletions in the database.

c. Weinhold reviewed the bookmobile statistics and report prepared by Connie Meyer.

15. Adjourn: At 6:15 p.m. Baumann moved to adjourn. Seconded by Wiesner, motion passed.

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Eastern Shores Library System Office

4632 South Taylor Drive

Sheboygan, WI

Monday, August 23, 2004 Called to Order: 4:30 p.m. Adjourned: 6:00 p.m.

Present: Nancy Lewis, presiding; Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Richard Karshna, Fred Kraemer, Dick Rupert, Bill Schulz, and Marilyn Toepel. Absent: Carol Baumann, Linda Bosman, Jackie Burmesch, and Joann Wiesner. One vacancy on the board. Also, present: David Weinhold, Director; Linda Pierschalla, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the July 26, 2004 board meeting. Seconded by Schulz, motion passed.

4. Approval of Expenditures: Jens reviewed the current expenditures and moved to accept them as presented. Seconded by Schulz, motion passed. Jens reviewed the Financial Statement ending July 31, 2004 and moved for approval. Seconded by Karlman, motion passed.

5. Resource Library Report: none

6. Public Comment and Correspondence:

a. Weinhold received a response from State Superintendent, Elizabeth Burmaster from the letter he sent her concerning the lack of funding for library systems.

b. Weinhold received a copy of the letter from Milwaukee County Federated Library System to State Superintendent, Elizabeth Burmaster. Milwaukee County Federated Library System and Milwaukee Public Library are unable to provide backup reference services for residents outside Milwaukee County due to inadequate funding. The Milwaukee County Federated Library System is requesting the State to fund the reference transactions attributable to residents outside of Milwaukee County.

7. Committee Reports:

a. TAC Advisor: Pierschalla reported on the August 17 SLAC meeting. They discussed future Horizon projects, design of the public catalog, and the five-year technology plan.

8. LSTA Grant Applications:

a. Public Library System Technology Projects: Onufrak reported that this is a non-competitive grant in the amount of $12,056 and will be used to pay for T-1 lines. Kraemer moved to approve the board president’s signature on the grant. Seconded by Toepel, motion passed.

b. Krueger explained that the first LSTA grant is a joint project of five library systems, Nicolet, Outagamie-Waupaca, Winnefox, Manitowoc-Calumet, and Eastern Shores. Either Nicolet or Winnefox will administer the grant. The project is a marketing proposal for TV and radio spots to highlight materials already owned in the public libraries that cover this five system area. They will try to produce them in English, Spanish and Hmong. The request for this project is $50,000. Jens moved to approve Eastern Shores Library System participation in this grant proposal. Seconded by Schulz motion passed with Hoppe and Karshna opposing.

c. Serving those who care for persons with Alzheimers is the first grant written by Krueger. The grant request is for $3,500 and is competitive. The request for funds is to purchase two Bifolkal kits to add to the ESLS collection and to create 10 other similar themed kits to be used by caregivers who work with individuals with Alzheimer’s/dementia. Rupert moved to approve the board president’s signature on the grant. Seconded by Karlman, motion passed.

d. Promoting Lakeview and Oscar Grady Public Libraries is the second grant written by Krueger on behalf of the Lakeview Community Library in Random Lake and the Oscar Grady Public Library in Saukville. These are the two libraries in ESLS who have less than half of their population as registered borrowers. The grant if for $4,115 and competitive. Schulz moved to approve the board president’s signature on the grant. Seconded by Karlman, motion passed.

9. Unemployment Compensation Claim: Eastern Shores is billed directly for any unemployment claims. ESLS total liability until July 2, 2005 will be $4,011.45 for the current claim.

10. County Library Service 2005 Appropriations:

a. Ozaukee County Request - Weinhold met with the Ozaukee County administrator, Tom Meaux. The 2005 request is for $287,432 which includes payments to member libraries, bookmobile service and the shared library automation network. The county library tax rate for the 2005 appropriation is $0.296 per $1,000 of equalized value, about one cent more than 2004.

b. Sheboygan County Request - Weinhold met with Tim Finch, Director, Sheboygan County Finance Department. This appropriation provides an 85% reimbursement level for the libraries as required in the fifth year of the plan. The 2005 request is for $991,077 which includes payments to member libraries, bookmobile service and the shared library automation network. The county library tax rate for 2005 appropriation is $0.371 per $1,000 of equalized value, the same rate as 2004. Both counties and member libraries were sent the exemption information.

11. County Library Planning Committees:

a. On the August 31 agenda for the Ozaukee County Planning Committee was administrative costs for county library service plans, bookmobile service, reimbursement for libraries for serving non-libraried residents, and improving library services countywide and in municipalities with libraries.

b. The Sheboygan County Planning Committee reviewed the Consolidated County Library Service concept and voted against it for Sheboygan County. At their next meeting they will review the County District Library concept and Joint Libraries.

12. Trustee Handbook: Trustee Essential #21: Held over until next meeting.

13. System Staff Reports:

a. Krueger reported that the July/August Library Connection, newsletter will be the last paper copy produced. Newsletters will be found on-line at the Eastern Shores website.

Krueger announced the Performer Showcase that will be held on October 7 at Mead Public Library. Children’s librarians will be able to book performers for their 2005 summer library program after seeing the performer.

b. Onufrak distributed the library to library lending statistics. He also announced that ESLS has provided internet service to libraries for the last six years.

c. Weinhold reviewed the cataloging statistics from Cataloger Alison Hoffman. Hoffman is working on a statistical sheet for the board to clearly explain the database clean-up progression. Ann Penke from Lakeland College is also helping with the database clean-up, working with the foreign language holdings.

d. Weinhold reviewed the bookmobile statistics and report prepared by Connie Meyer.

e. Weinhold announced that the Monday, Wednesday, Friday delivery driver quit so another will be hired.

f. Weinhold attended the SRLAAW meeting. The 2005-07 Public Library System Aids Estimates were discussed. Trustees received a copy of the preliminary estimates.

14. Adjourn: At 6:00 p.m. Jens moved to adjourn. Hoppe seconded the motion, motion passed.

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Eastern Shores Library System Board of Trustees Minutes

Eastern Shores Library System Office

Monday, July 26, 2004 Called to Order: 4:30 p.m. Adjourned: 6:00 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Bill Jens, Richard Karshna, Fred Kraemer, Dick Rupert, Marilyn Toepel and Joann Wiesner. Absent: Jackie Burmesch, Sara Filemyr, Howard Hoppe, Sue Karlman, and Bill Schulz. One vacancy on the board. Also, present: David Weinhold, Director; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the June 28, 2004. Seconded by Baumann, motion passed.

4. Approval of Expenditures: Jens reviewed the current expenditures and moved to accept them as presented. Seconded by Wiesner, motion passed. Jens reviewed the Finance Statement ending June 30, 2004 and moved for approval. Seconded by Baumann, motion passed.

5. Resource Library Report: none

6. Public Comment and Correspondence:

a. Weinhold informed the board that trustee Tom Nelson submitted a letter of resignation from this board.

b. Weinhold distributed his letter to Governor Doyle concerning the lack of funding for library systems. Weinhold also reported on the response from Governor Doyle thanking Weinhold for the letter.

c. Trustees received copies of the Winding Rivers Library System and South Center Library System articles on library system funding.

7. Committee Reports:

a. TAC Advisory: Weinhold reported on the July TAC meeting. The main focus of the meeting was funding of the library system services and the county appropriations. Libraries also received the Maintenance of Effort information that Weinhold shared with the board.

b. Budget Committee: Committee Chair Jens, reported that the Committee discussed the budget and asked Weinhold to review with the TAC members. The Committee will again review at their August 17 meeting.

8. Reimbursement of Lost in Transit Items Policy: This was the final reading for this proposed policy. Rupert moved to accept the Policy on Reimbursement for Lost in Transit Items. Seconded by Wiesner, motion passed.

9. 2003 Library System Audit Report: Weinhold reported that the Budget Committee reviewed the Audit at their July 13 meeting and then reviewed it with the trustees. Baumann moved to accept the Eastern Shores Library System Audit for year ended December 31, 2003. Seconded by Kraemer, motion passed.

10. Proposals to County Library Planning Committees: Weinhold presented the Administrative Costs for County Library Service Plans to the trustees. The Library System has an agreement with Sheboygan County and Ozaukee County to administer each county’s County Library Service Plans. This proposal would assess each county for the administrative costs associated with their agreement. This proposal will be forwarded to each County’s Library Planning Committee. Rupert moved to forward this proposal, the Administrative Cost for County Library Service Plans to the County Library Planning Committees. Seconded by Wiesner, motion passed.

11. ESLS Legislative Meeting: Weinhold reported that a small group was present. The emphasis on the meeting was the State’s responsibility to financially support library systems. When they do not fund library systems, the library system needs to pass the costs onto the local public library to maintain those priority services thus affecting services to library customers.

12. County Library Planning Committees:

a. The Ozaukee County Planning Committee has approved a proposal to create standards to establish a new public library in Ozaukee County.

b. Sheboygan County Planning Committee had their organizational meeting on July 7. Bill Jens is Chair of that Committee. Issues the committee will review are crossover borrowing, Consolidated County Library Service, County District Library, Level of reimbursement for public libraries that serve non-libraried residents, Standards for exemption from county library tax, Bookmobile service to non-libraried municipalities, and consolidation of non-libraried municipalities with existing public libraries.

13. Trustee Essential #20: Library Board and Building Accessibility: Weinhold reviewed.

14. System Staff Reports:

a. Krueger reported that Oscar Grady Public Library, Saukville and Lakeview Committee Library, Random Lake will work cooperatively for the competitive LSTA grant category, Library Card Sign Up Promotions. Krueger is also working on a joint LSTA grant with the Winnefox, OWLS, Manitowoc Calumet, and Nicolet Library Systems for Marketing library services to the Hmong and Spanish population. She distributed an article written in Spanish by Mirta Cabrera about library services.

b. Onufrak distributed the library to library lending statistics.

c. Weinhold reviewed the cataloging statistics from Cataloger Alison Hoffman. The staff continues to clean up the database.

d. Weinhold reviewed the bookmobile statistics and report prepared by Connie Meyer.

e. Weinhold reported that they have hired Bill Wagner to replace Larry Baldock as delivery driver.

f. Weinhold reported on the DLTCL Annual Meeting. Most of the meeting was discussion on how the lack of system funding by the State is now affecting service at the local public libraries.

15. Adjourn: At 6:00 p.m. Lewis adjourned the meeting.

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Eastern Shores Library System Office

Monday, June 28, 2004 Called to Order: 4:30 p.m. Adjourned: 6:20 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Jackie Burmesch, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Richard Karshna, Fred Kraemer, and Joann Wiesner. Absent: Tom Nelson, Bill Schulz, and Marilyn Toepel. Also present: David Weinhold, Director; Linda Pierschalla , TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Baumann moved to approve the Minutes of the May 24, 2004 meeting. Seconded by Wiesner, motion passed.

4. Approval of Expenditures: Jens reviewed the current expenditures and moved to accept them as presented. Seconded by Wiesner, motion passed. Jens reviewed the Financial Report ended May 31, 2004 and moved for approval. Baumann seconded the motion, motion passed.

5. Resource Library Report: None

6. Public Comment and Correspondence: None

7. Committee Reports:

a. TAC Advisory Committee: Pierschalla reported on the June 22 TAC/SLAC meeting. Topics of discussion included Library Legislative Day in Cedar Grove on July 23, the Ozaukee County, Sheboygan County, and System State Aid budgets.

b. Committee Appointments: The current Committee assignments for 2004 were distributed.

6. Statement on Technology Plan Review: Trustees received the Library System Technology Plan Review. Jens moved to accept the statement. Seconded by Bosman, motion passed.

7. Adoption of Anti-Discrimination and Anti-Harassment Guideline: Weinhold explained that our Director’s and Officers Liability insurance company is requiring ESLS to adopt this guideline. Wiesner moved to approve the Guideline, date and reference them after Policies 910 - 915 of the ESLS Policy Handbook. Seconded by Jens, motion passed.

8. Report on Director’s Evaluation: Personnel Committee Chair, Kraemer, distributed the Director’s Evaluation Report. Kraemer moved to accept the Director’s Evaluation Report. Seconded by Baumann, motion passed.

9. 2005 Budgets:

a. 2005 Ozaukee County Library Service Budget: Weinhold reviewed the request. Wiesner moved to accept the budget as presented. Seconded by Rupert, motion passed.

b. 2005 Sheboygan County Library Service Budget: Weinhold reviewed the request. Baumann moved to accept the budget as presented. Seconded by Wiesner, motion passed.

c. 2005 Bookmobile Service Budget: Weinhold reviewed the request. Rupert moved to accept the budget as presented. Seconded by Kraemer, motion passed.

10. Delivery Service and Building Sign: Weinhold contacted Marshall Signs for quotes. The delivery truck sign would cost about $400 with a possible discount. The type and size of a building sign is determined by City of Sheboygan Code. The estimate for the sign was $5,300. Rupert moved to spend up to $350 on the delivery truck sign, if money is available. Seconded by Wiesner, motion passed.

11. County Library Planning Committees:

a. Sheboygan County will hold its first meeting on Wednesday, July 7 at 5:00 p.m. in the ESLS meeting room. Members of the committee are: Mary Huenink, Rev. Richard Manny, Charlotte Zieve, Richard Bemis, and Bill Jens.

b. Ozaukee County Planning Committee meet June 8. They are now investigating setting criteria for new public libraries.

12. Reimbursement of Lost in Transit Items Policy: This is the first reading of the proposed policy. It will be on the July Board agenda.

13. Legislative Issues: The local Legislative Day will be held at the Cedar Grove Public Library on July 23, 2004. All local legislators, representatives and candidates will be invited. All trustees, friends and librarians are encouraged to attend.

14. Trustee Handbook: Trustee Essential #19 "Library Director Certification" was reviewed.

15. System Staff Reports:

a. Krueger announced the three fall workshops. Libraries have begun submitting documents to be translated into Spanish. This is service is being provided because of the LSTA Grant.

b. Onufrak reviewed the library to library lending statistics. He announced that we will again provide internet services to the Kohler Public Library. They had been using the services of the public school.

c. Weinhold reviewed the cataloging statistics from Cataloger Alison Hoffman. The cataloging staff continues to clean up the database recently focusing on subject headings, long codes and misspelled words.

d. Weinhold reviewed the bookmobile statistics and report prepared by Connie Meyer.

e. Bill St Pierre is the new delivery driver.

f. Weinhold reported that at the last SRLAAW meeting they were given information on the priorities for state library funding. One of the primary recommendations for the funding initiative was "Little Kids and Libraries." This proposal includes direct state aid to public libraries that is based upon service population. This funding will not be in competition with library system aid.

g. Medical Reference Services has been offered from Columbia St. Mary’s Libraries for ESLS libraries. They will be doing a fall workshop for ESLS librarians.

16. Adjourn: At 6:20 p.m. Jens moved to adjourn. Seconded by Baumann, motion passed.

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Eastern Shores Library System Office

Monday, May 24, 2004 Called to Order 4:30 p.m. Adjourned: 6:20 p.m.

Present: Richard Rupert, presiding; Carol Baumann, Linda Bosman, Sara Filemyr, Howard Hoppe, Bill Jens, Sue Karlman, Richard Karshna, Fred Kraemer, Tom Nelson, and Marilyn Toepel. Absent: Jackie Burmesch, Nancy Lewis, Bill Schulz and Joann Wiesner. Also present: David Weinhold, Director; Linda Pierschalla, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Rupert called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Introduction of New Board Members: Howard Hoppe, Member-at-Large, from the Town of Sheboygan. Sara Filemyr, Participating Library Board Member, from the Lakeview Community Library, Random Lake.

4. Approval of Minutes: Kraemer moved to approve the Minutes of the April 26, 2004 meeting. Seconded by Toepel, motion passed.

5. Approval of Expenditures and Financial Report: Jens reviewed the current expenditures. Baumann moved for approval, seconded by Karlman, motion passed. Jens reviewed the Financial Report ended April 30, 2004 and moved for approval. Seconded by Karlman, motion passed.

6. Resource Library Director Report: none

7. Public Comment and Correspondence: There were three items:

1. The second State Aid payment, $136,771, has been received.

2. Response to the F.L. Weyenberg Library Board of Trustee letter concerning the Public Library System effectiveness for 2003.

3. A communication from Tom Brown, Board President, South Central Library System, about funding of library media centers and public libraries.

8. Committee Reports:

a. TAC Advisory Committee: Pierschalla reported on the May 18 TAC meeting which was held in the morning and the afternoon Annual Planning Meeting.

9. Authorization for Online Banking Transactions: Nelson moved to approve the "Amendment to Resolution Authorizing Officers’ and Board Members’ Signatures on Bank Accounts." Seconded by Karlman, motion passed. This resolution will allow electronic banking fpr the purpose of transferring funds between the Library System’s checking accounts.

10. Annual Library System Planning Meeting Report: Weinhold distributed information on issues that were addressed during the meeting. Weinhold will investigate the cost for identification logos for the truck and back of the office building.

11. County Library Planning Committees: The Sheboygan County Library Planning Committee will be appointed in June. The Ozaukee County Planning Committee discussed Joint Libraries at the May meeting. At the June meeting they will discuss standards for communities that would want to form a public library and the county library tax exemption criteria.

12. Legislative Issues: A joint Legislative Day with representatives from both counties will be planned.

13, Trustee Handbook: Trustee Essential #18 "Library Board Appointments and Composition" was reviewed.

14. System Staff Report:

a. Krueger distributed place mat samples that will be used at senior meal sites in Sheboygan and Ozaukee Counties. The only difference between the two is the transportation to the library information. Sheboygan County uses Handicare and Ozaukee County uses Shared Ride Taxi. The F.L. Weyenberg Library created a flyer on how to use the EasiCat system. Ann has duplicated that flyer and customized it for each library.

b. Onufrak reported on the State Automation meeting, the technology plan and how it works with the LSTA money. He has been working with the six libraries that have installed the V-Link, Vericon Technology computers.

c. Weinhold reviewed the report from Cataloger Alison Hoffman on the cataloging service. Ann Penke from Lakeland College is helping with the duplicate title heading project.

d. Weinhold reviewed the Bookmobile report from Connie Meyer. The new summer schedule was distributed.

e. Delivery driver, Dan Van Straten, has retired and John Linnemanstons has been hired to replace him. On Monday, May 12 a turkey flew into the delivery truck shattering the windshield. The driver was not injured and the van was repaired.

15. Adjourn: At 6:20 p.m. Jens moved to adjourn. Seconded by Baumann, motion passed.

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Eastern Shores Library System Office

Monday, April 26, 2004 Called to Order: 4:30 p.m. Adjourned: 6:30 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Jackie Burmesch, Bill Jens, Sue Karlman, Richard Karshna, Fred Kraemer, Tom Nelson, Richard Rupert, Marilyn Toepel and Joann Wiesner. Two vacant positions. Absent: William Schulz. Also present: David Weinhold, Director; Linda Pierschalla, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; Sharon Winkle, Director, Mead Public Library; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Karlman moved to approve the Minutes of the March 22, 2004 meeting. Seconded by Baumann, motion passed.

4. Approval of Expenditures: Jens reviewed the current expenditures and moved for approval. Seconded by Wiesner, motion passed.

5. Resource Library Director Report: Director, Sharon Winkle reported that Reference Liaison Mark Zehfus presented the reference workshop entitled A Google Gathering. The workshop focused on improving Google searching skills.

6. Public Comment and Correspondence: Weinhold reviewed correspondence from the Weyenberg Library on Library System effectiveness. Jens moved to have the Board President respond to the Weyenberg Library Board’s comments. Seconded by Rupert, motion passed.

7. Committee Reports:

a. TAC Advisor: Pierschalla reported on issued discussed at the April 20 SLAC meeting.

b. Committee Rosters: Distributed

c. Personnel Committee: It is time to schedule a Personnel Committee meeting to begin work on wage adjustment recommendations for the 2005 budget.

8. Definition of Capital Asset: Second reading of the policy change. Rupert moved to adopt the Definition of a Capital Asset as presented. Seconded by Jens, motion passed.

9. Adjustments to 2004 Library System Budget: Trustees received the Budget Adjustment Report: Recommendations for 2004 Budget Revenues. Jens moved to approve the recommended adjustments. Baumann seconded the motion, motion passed.

10. County Library Planning Committees: The Sheboygan County Library Planning Committee has not yet been finalized. The Ozaukee County Library Planning Committee has had their third meeting. Public Library District Concept was discussed at the last meeting. Trustees received information explaining what a public library district is, proposed legislation for Wisconsin, benefits of public library districts and possible negatives regarding implementation of public library districts in Wisconsin. In March they discussed Consolidated Libraries. The County Library Planning Committee made no recommendations for consolidated or district libraries.

11. Legislative Issues: Trustees received information on AB 431 which was vetoed by the Governor and AB 169 on parental access to their child’s library records, which passed the legislature and was signed by the governor.

12. Trustee Handbook: Trustee Essential #18 was held over until the next meeting.

13. System Staff Reports:

a. Onufrak reported on the technology upgrades to the Horizon software and information discussed at the SLAC meeting. Onufrak and Weinhold will begin working on updating the technology plan. This is needed to qualify for the e-rate discount.

b. Krueger reported that the LSTA Conversational Spanish class continues with 15 participants. Culver’s, and the Youth Services Section in conjunction with WLA PR committee, is sponsoring Explore New Frontier’s @ Your Library. Krueger showed the board several of the prizes that have been donated by Culver’s. All of the libraries in ESLS are participating.

c. Weinhold reviewed the report from Cataloger Alison Hoffman on the cataloging service. In addition to the cataloging of the new items on OCLC, they continue to clean-up the database. Susie cleaned up 3,000+ ISBNs and Alison cleaned up entries for Laura Ingalls Wilder. Alison also conduct training sessions for the Horizon upgrade.

d. Weinhold reviewed the Bookmobile statistics and report by Connie Meyer.

e. Weinhold distributed the first quarter delivery statistics and reported that delivery driver Dan Van Straten is retiring. The job has been posted on Wisconsin Job Service’s JobNet, The Sheboygan Press and Plymouth Review.

f. Weinhold distributed the Annual Report Summary 2003 and Value of Selected Library System Services for 2003.

g. ESLS has received a $2,700 Gates Training Grant from the Gates Foundation for additional technology training for librarians.

h. Weinhold reported he will meet with the Sheboygan County Finance director and their auditor about ESLS not being a "component unit" of Sheboygan County. If we are not a "component unit" then we do not need to be included in their audit and not required to do our GASB 34 report at this time.

i. Weinhold announced he has been nominated as a candidate for Vice President/President Elect for WLA.

14. Adjourn: At 6:30 p.m. Lewis declared the meeting adjourned.

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Eastern Shores Library System Office

4632 South Taylor Drive

Sheboygan

March 22, 2004 Called to Order: 4:35 p.m. Adjourned: 6:15 p.m.

Present: Richard Rupert, presiding; Bill Jens, Sue Karlman, Richard Karshna, Fred Kraemer, Tom Nelson, Bill Schulz, and Marilyn Toepel. Absent: Carol Baumann, Linda Bosman, Jackie Burmesch, Nancy Lewis, and Joan Wiesner. Two vacant positions. Also present: David Weinhold, Director; Paul Onufrak, Automation Librarian, Ann Krueger, Library Services Manager, and Paula Siefert Recording Secretary designate.

1. Call to Order: Rupert called the meeting to order at 4:35 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Expenditures: Jens reviewed the current expenditures and moved for approval. Seconded by Karlman, motion passed. It was reflected in the expenditures, as deposits, that the first payment for the 2004 county library service appropriations from Ozaukee County and Sheboygan County have been received. Jens reported that the December 31, 2003 final Financial Report has been received and it will be reviewed during agenda item number 7. Jens reviewed the Financial Statement ended January 31, 2004 and moved for approval. Seconded by Kraemer, motion passed. Jens reviewed the Financial Statement ended February 29, 2004 and moved for approval. Seconded by Schulz, motion passed.

4. Resource Library Director Report: No report

5. Public Comment and Correspondence: None

6. Committee Reports:

a. TAC Advisor: No report

b. Request for Budget Committee to Meet: A meeting date to be chosen by members of the committee.

7. DPI 2003 Public Library System Annual Report, Evaluation, and 2003 Financial Report: President Lewis signed the report last month and it was then submitted to the State. Weinhold reviewed the Financial Statements for the twelve months ended December 31, 2003. He noted the need to use reserves to balance the 2003 budget.

8. Definition of a Capital Asset: Trustees received the definition handout. Weinhold explained that this would be set as a policy. This will be on next months agenda.

9. County Library Planning Committees: Sheboygan County has not appointed a committee. Trustees received a copy of the Ozaukee County Library Planning Committee minutes for March 2, 2004 and the agenda for Tuesday, March 30, 2004 meeting. The March 30 meeting will address the Committee’s first issue, Consolidated County Library Service.

10. Legislative Issues:

a. WLA Campaign "I Love Libraries and I Vote." The campaign is designed to encourage library users to vote and remind those running for public office that many voters care deeply about libraries of all kinds.

b. WLA Legislative Agenda: Weinhold reviewed the handout "The Relevance of Libraries."

c. WLA Legislative Status Report: Weinhold reviewed the status of legislative bills and action.

11. Trustee Handbook: Trustee Essential #18 will be reviewed next month.

12. System Staff Reports:

a. Onufrak distributed statistics for library to library lending and database statistics. These rising numbers have greatly effected the delivery service volume. Onufrak will begin upgrading the Horizon software the week of March 29. The WiscNet router will be upgraded Wednesday, April 7, 2004.

b. Krueger distributed the 2003 System at-a-glance Annual Report. Krueger reported that ESLS libraries will participate in the Explore New Frontier’s @ Your Library sponsored by the Youth Services Section, the WLA PR committee and Culver’s. Children are invited to draw a scene from their favorite book and return it to the library for display. Participants will then receive a coupon for a Culver's treat. Nancy Van Voorhis, Director of the Elkhart Lake Public Library, solicited a donation from Corporate Giving and Civic Services of the Kohler Company. The donation was requested on behalf of ESLS member libraries to help with the summer library program costs. A donation of $750 was received and will be divided among the 13 public libraries and bookmobile.

c. Weinhold reviewed the report from Cataloger Alison Hoffman on the cataloging service.

d. Weinhold reviewed the report from Bookmobile Librarian Connie Meyer. Included in the report was a 2002-2003 circulation by municipality comparison.

e. Weinhold distributed the Multi-year Analysis of Crossover Borrowing statistics.

f. Weinhold reported that the telephone service contract is due in 2005. There will be a five month interval where ESLS will not qualify for the E-Rate discount. SBC also suggested participating in the City of Sheboygan Centrex calling plan. Weinhold will investigate.

g. The staff evaluation process is being reviewed and revamped.

13. Adjourn: At 6:15 p.m. Nelson moved to adjourn. Seconded by Toepel, motion passed.

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Eastern Shores Library System Office

Monday, February 23, 2004

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Bill Jens, Sue Karlman, Richard Karshna, Fred Kraemer, Tom Nelson, Dick Rupert, and Joann Wiesner. Absent: Bill Schulz and Marilyn Toepel. Two vacant positions. Also present: David Weinhold, Director; Paul Onufrak, Automation Librarians; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the February 2, 2004 meeting. Seconded by Wiesner, motion passed.

4. Approval of Expenditures: Jens moved to approve the expenditures as presented. Seconded by Baumann, motion passed. There was no other financial report for January 2004.

5. Resource Library Director’s Report: No report

6. Public Comment and Correspondence: None

7. Committee Reports:

a. TAC Advisor: Linda Pierschalla, Director of the Oscar Grady Public Library, Saukville was welcomed as the new TAC Advisor. Pierschalla reported on the February 17, 2004 Shared Library Automation Committee (SLAC) meeting.

8. System Staff Report: Onufrak distributed the library to library lending statistics. He reviewed the Horizon upgrade schedule and librarian training. He reported that six libraries will cooperatively purchase Veicon Technology and V-Link terminals for public access.

9. Proposal for Policy on Privacy of Personal Information in Library System Records and Use: At the February 2, 2004 meeting Weinhold was directed to check the Dynix software contract. After reviewing the contract, Weinhold reported that the library system owns the data not Dynix. Baumann moved to approve the Privacy of Personal Information in Library System Records and Use Policy as presented. Seconded by Karlman, motion passed.

10. DPI 2003 Public Library System Annual Report and Evaluation: Trustees reviewed. Kraemer moved to approve the President’s signature on the 2003 Public Library System Annual Report and Evaluation. Seconded by Nelson, motion passed.

11. County Library Planning Committees: Weinhold distributed the Ozaukee County Planning Committee Agenda and committee roster.

12. Legislative Issues:

a. Weinhold reported on the WLA Legislative Day activities.

b. Trustees received information on the Wisconsin Legislative Notifications Website.

c. Trustees received information on the Federal Legislative Issues.

13. EasiCat Links to Bookstore Websites: With the new Dynix software there is the ability to link to Barnes and Noble and Amazon book store sites. The library system would receive commission on all sales at the two sites. Trustees were concerned about small local book stores and patron privacy.

13. Trustee Handbook: Weinhold reviewed Trustee Essential #17 Membership in the Library System.

14. System Staff Report Continued:

a. Krueger reported that four libraries are participating in the patron initiated interlibrary loan process. The LSTA Learn to Communicate in Spanish class for public librarians has been scheduled. ESLS will participate in the Family Day for children with special needs on March 27 at James Madison Elementary School.

b. Weinhold reviewed the report from Cataloger Alison Hoffman on the cataloging service.

c. Weinhold reviewed the report from Bookmobile Librarian Connie Meyer on the bookmobile service.

d. Weinhold reported on the Atty. General’s notice requirement for open meetings.

15. Adjourn: At 6:10 p.m. Wiesner moved to adjourn. Seconded by Karlman, motion passed.

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Eastern Shores Library System Office

4632 South Taylor Drive, Sheboygan

Monday, February 2, 2004 Called to Order: 4:30 p.m. Adjourned: 5:30 p.m.

Present: Nancy Lewis, presiding; Linda Bosman, Jackie Burmesch, Bill Jens, Richard Karshna, Tom Nelson, Dick Rupert, Marilyn Toepel and Joann Wiesner. Absent: Carol Baumann, Sue Karlman, Fred Kraemer, Bill Schulz. Two vacant positions. Also present: David Weinhold, Director; Paul Onufrak, Automation Librarian, and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Expenditures: Siefert reviewed the current expenditures. Wiesner moved to approve the expenditures as presented. Seconded by Jens, motion passed. Siefert reviewed the Financial Statement ending December 31, 2003. Wiesner moved to approve the Financial Statement. Seconded by Toepel, motion passed.

4. Approval of Minutes; Jens moved to approve the Minutes of the December 22, 2003 meeting. Seconded by Bosman, motion passed.

5. Resource Library Director’s Report: No report

6. Public Comment and Correspondence: None

7. Committee Reports:

a. TAC Advisor: No report

8. System Staff Report: Onufrak reported that the 2004 LSTA money has been released for spending. Library to Library Lending statistics were distributed. Onufrak reported on the upgrading of the Horizon software. Librarians have met to consider the Vericon Technology, V-Link. V-Link operates in a client/server model using remote "thin client" technology to provide low maintenance and centralized processing.

9. Amendments to Administrative Services Policy - Public Records Section: The Amendments were again reviewed. Nelson moved to approve the Amendments to the Administrative Services Policy. Seconded by Rupert, motion passed.

10. Proposal for Policy on Privacy of Personal Information in Library System Records and Use: Weinhold will check how the Dynix software contract is affected by this policy. This proposal will be held over until the next meeting.

11. County Library Planning Committees: Each County has authorized the creation of a County Planning Committee. Weinhold reviewed the selection of the Committee members and duties of the Committees.

12. Legislative Issues:

a. Library Legislative Day is Tuesday, February 3, 2004. Weinhold is attending and will speak on how the zero funding of library system has affected municipal libraries.

b. Local Legislative Day will be scheduled sometime in April 2004.

13. Election of Officers: Nominating Committee Chair Kraemer submitted the following names for election:

Nancy Lewis, President

Richard Rupert, Vice President

Bill Jens, Treasurer.

There were no nominations from the floor. Karshna moved to approve the slate of officers as presented. Seconded by Burmesch, motion passed.

14. Resolution for Signatories on Checking and Saving Accounts: Rupert moved to accept the Resolution for Signatories on Checking and Savings Accounts as presented. Seconded by Nelson, motion passed.

15. System Staff Report:

a. Weinhold reported on the cleanup of the data base by the cataloging staff to reduce duplicate subject headings. The OCLC costs have been reduced from $2.27 to $1.63 per item searched. The Bookmobile satellite is still not connecting. New computers were ordered to help the connecting speed. Weinhold continues to work on the problem. Bookmobile circulation is up 10 percent for 2003.

16. Adjourn: At 5:30 p.m. Toepel moved to adjourn. Seconded by Bosman, motion passed.

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