Ozaukee County Wisconsin - Minutes - Safety

Port Washington, WI

December 16, 2003

Ozaukee County Safety Committee

Meeting Minutes

The Safety Committee met in Room 117 at the Administration Center @ 10:00 am

Members Present:

Gerard Behlen
Mary DeLuca
Robert Haupt
Cheryl Isacson
John Kuhnmuench

Defibrillator Update. Purchasing is looking into pricing information with the State Procurement at Vendornet. The pricing was higher than originally estimated. It is planned that 1 or 2 units would go into each building depending on price. Question was raised about training and how that would be handled. John stated that he would like to keep it simple and have signage to instruct how to use, instead of going through in depth training with a multitude of employees. The nursing staff is already trained here. Justice Center has deputies that are trained. The goal is to get some in place as soon as possible.

ID Badge System Update. The system has not been installed. Gerard will speak to Peter. He also stated that Johnson Controls is bidding on another job at the Justice Center and Peter asked them when this project will be done.

Smoking Area Designation. The Administration Center will have one doorway that would be designated as a non-smoking area. It has been determined that this will be the South-east doorway. Peter is going to have signage designating this. Gerard will check status.

Fire Drill Update. A report was distributed to those in attendance regarding the drills that were conducted in October. On Oct. 16^th a drill was conducted at the Justice Center and there were some issues that need to be resolved. One issue with the alarms sounding in the jail will be addressed by Lt. Ebert. On Oct. 20^th a drill was conducted in the Administration Center and everything went well.

Other Suggestions Welcome. A. John mentioned the Blood Drive will not be held in January this year, but will be in July (informational item). B. Employee Incident Reports will be distributed at the Department Head meeting this week. C. Client Incident Reports need to be reviewed. D. Elevator – there haven’t been any incidents since an elevator was stuck in early November during a public meeting. It was suggested that signage be displayed inside and outside of the elevator stating the capacity. E. There have been further complaints about air quality in the Justice Center offices. Peter will be asked to report on these issues for the next Safety Committee meeting. Also, the Environmental Specialists from Public Health will be doing some testing. F. The 2004 Safety Committee Meeting Schedule was distributed.

The next meeting is scheduled for Wednesday, January 21st, 2004 at 1:30 pm in the Emergency Management Offices of the Justice Center. Meeting declared adjourned at 10:35 am.

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Port Washington, WI

October 14, 2003

The Safety Committee met in Room 118 at the Administration Center @ 10:00 am

Members Present:

Mary Fitzgerald
Carolyn Godersky
Robert Haupt
Cheryl Isacson
John Kuhnmuench
Bill Stolte

Ron Pritzlaff attended in Sherrie’s absence taking the minutes for this meeting.

Defibrillator Update. The Building Committee reviewed the purchase of defibrillators and supported the concept. The number being purchased is subject to dollar availability. Also pending is the location or placement of this equipment, such as Lasata, Administration Center, Justice Center and Highway. These issues will be resolved by the end of the year.

ID Badge System. There was a discussion on Administration Center security with the proposed entry-scanning system. Question was asked whether fund transfers have occurred to purchase equipment. Other issues included identifying employees who need to have access to the building after normal work hours and the need to develop distribution procedures. Employees who frequently access the building will be provided entry cards, while those who rarely need such access, might be provided "generic entry" or "key cards." John stated the plan was to use the present identity cards with an added access button to permit entry. Several members suggested that exiting the building should also require using the key card to permit identification of exit as well as entry during off hours. John will explore the costs of such with vendor.

Smoking Area Designation. Peter is going to get back to John on this.

Employee Incident Report. John brought up the Employee Incident Report. Discussion ensued. John will follow up with Fred.

Fire Drill. National Fire Prevention Week was last week, the week of October 6^th. No drills were held at any Ozaukee County location. Evacuation of Justice Center as well as location of signage needs to be determined. Bill Stolte will discuss with the Sheriff on the development of procedures, advising staff, and scheduling a drill. John will look into signage with Damon for the Justice Center.

Tornado procedures have been developed, although no practice drills have been held. It was determined that at a minimum, we should test the tornado alarm system, being sure that it is clearly heard throughout the building.

Other Suggestions Welcome. A. John discussed recent events on safe lifting techniques at Lasata and their resolution. In addition he shared his involvement at the Highway Department regarding the safe operation of certain equipment and procedures which require turning equipment off when clearing jams. B. General discussion on increased awareness throughout the County on security and the positive impact the Committee is having. Bill Stolte noted that his security/safety issues are being resolved. Likewise, Bob Haupt noted increased security by placing keypads in selected areas.

The next meeting is scheduled for Wednesday, November 19th, 2003 at 1:30 pm in the Emergency Management Offices of the Justice Center. Meeting declared adjourned at 11:00 am.

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Port Washington, WI

September 17, 2003

Ozaukee County Safety Committee

Meeting Minutes

The Safety Committee met in the Emergency Mgmt. Offices at the Justice Center @ 1:30 pm

Members Present:

Gerard Behlen

Kathleen Bleau

Mary DeLuca

Mary Fitzgerald

Carolyn Godersky

Sherrie Meier

Bill Stolte

John Kuhnmuench was unable to attend, Sherrie substituted in John’s absence.

Defibrillator Update

Handed out article "The Next Step for AED’s". The county is still looking for the dollars to pay for this. Bill Stolte will check to see if there would be any grants available and he will forward the information to John if he should find something. Check with groups like Lions Club, American Heart Association, Jaycees, American Legion, etc. for possible donations. It was suggested that we just start with one in the Administration Center for now.

ID Badge System. Card scanning system approved and will be installed within the next 1 ½ months. It was suggested that since the new system has the chip to go onto the ID Badges that would cover some of what is on the badge now, that the badges be redesigned. One suggestion was that the front of the badge have the county logo, employee name, etc. and that the other side with the picture would just have the employees first name and department. It was suggested that this would be a good time to redesign the layout on the badges. An example would be the State of Wisconsin ID’s. This would be done so if the employee wishes not to have their last name revealed they would just show the side of the badge with the picture and dept. information.

Smoking Area Designation. John will work out exact location with Peter. Discussion among those who did not attend the previous meeting.

Employee Incident Report. Discussion regarding the draft of the employee incident report. First it was suggested that the witness statement be on a separate piece of paper (not on the back of another page). A few items were mentioned that Sherrie added after getting information from Rosie on their report form. Everyone present was in agreement with the added sections, with a suggestion that a bite be specified if it is human or animal. Also suggested that witnesses be specified by saying "others present" to include any citizens or anyone who may have been present but did not specifically see the incident. It was also suggested to add more lines to the section describing the detail of what the employee was doing at the time of injury.

Question was also raised as to a form that could be used to cover client incidents. Mary DeLuca was going to forward some forms that are used in Public Health.

Fire Drill. We would like to conduct a fire drill in October around Fire Safety week. The fire chief should be contacted to see if he has any issues or would like to help. Remind staff of where to go. It is a good idea to announce as a reminder and to discuss with staff. Employees need to be reminded that they do not have an option to stay in the building, those that refuse will be subject to discipline.

Other Suggestions Welcome. A. Bill Stolte and Mary Fitzgerald raised the issue that the Emergency Management office has only one exit in case of a fire or other disaster. They are located next to the boiler room and they are concerned for their safety if something would happen in that room or the outer hallway. There is a door between the Emergency Mgmt. training room and the Sheriff’s Dept. training room, however, it cannot be opened from the Emergency Mgmt. side. Even if they had a key for it, that still would not be safe in an emergency situation. Sherrie will discuss this issue with John Kuhnmuench for a resolution. B. It was also suggested that something go into the Wiz newsletter asking employees if they have 2 ways out of their work area, if not to call _____?

The next meeting is scheduled for Tuesday, October 14th, 2003 at 10:00 am in Room 118 of the Administration Center. Meeting declared adjourned at 3:00 pm.
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Port Washington, WI

July 16, 2003

Ozaukee County Safety Committee

Meeting Minutes

The Safety Committee met in the Emergency Mgmt. Offices at the Justice Center @ 1:30 pm

Members Present:

Kathleen Bleau John Kuhnmuench

Mary DeLuca Sherrie Meier

Carolyn Godersky Jack Morrison

Bob Haupt Scott Nelson

Nicholas Holzer Dean Roberts

Cheryl Isacson Peter Waldkirch

Defibrillator Demonstration – Abby Povelitch and Werner Biedermann

Abby (Public Health) is a member of Operation Heartbeat (American Heart Association) and she and Werner Biedermann of the Horicon EMS presented an informational demonstration on defibrillators and the value of having public access to them in a public building such as ours. Some important facts include: Each minute delay of defibrillation reduces chance of survival 10%; several lawsuits for not having a defibrillator available have settled for well over $500,000 one as high as $2.25 Million; defibrillators should be available where large concentrations of people greater than 50 years old are located.

Cost for most units is approximately $1,000. It was suggested that we would have universal units within the entire county so that supplies would be interchangeable. Training classes would also include CPR for those not CPR certified. Four Sheriff’s Dept. employees are trainers. All Public Health employees are fully trained, however, there is no unit in the Administration Center. It has been suggested to check for possible donations or grants to purchase a defibrillator for each floor of the Administration Center or to get it approved through the budget process.

ID Badge Ordinance Change. This is going in front of the County Board in August.

Report on follow-up w/County Clerk and Peter W. meetings. John met with the County Clerk office staff to discuss the incident that had occurred in Social Services a few months ago. He explained to them what to do in an incident such as that and also explained the code words used by Social Services of "purple folder" so they would know what that means. He also briefed them on a current situation where an employee has a restraining order against a former spouse and the restraining order and a copy of the defendant spouse picture is posted at reception to aid in early detection and notification of Port PD should he be observed on the premises.

John also met with Peter Waldkirch and Johnson Controls regarding a security system. A chip would be placed on the back of an ID Badge which would allow access to the building (instead of using a key). This chip would be programmed and would only allow access at certain times of the day to certain employees. Not all employees would need one if they work hours when the doors are unlocked. A big advantage to this is that the chips can be disabled when someone leaves or is terminated to deny access to the building during non-business hours. Any employee needing access to the building during non-business hours would need to enter at the front door only (where the unit would be located). This has been approved by the Building Committee and will be installed within the next 60 days.

Smoking Area Designation. Discussion regarding second hand smoking issue and complaint. Smokers are currently allowed to smoke at all doorways and by the park benches outside. Non-smokers would also like to utilize some of these areas without having smokers nearby. Discussion followed and it was decided the best way to handle this would be to designate one Non-Smoking area instead of which areas smokers are allowed. If this should become a problem then we could send a questionnaire out to employees.

Building Air Quality – Administration Center. Question was raised asking when the last time the ventilation system was cleaned. Peter Waldkirch stated that it had been about 8 years ago. He stated that the air handling units take in outside air and filters are changed regularly. An evaluation could be done of the overall air quality of the building for approximately $500. He stated that to check any individual offices it runs approximately $100 per office space. Peter feels that this cost could sky rocket and get out of hand. It was then suggested that the Building Committee should recommend an overall evaluation every so often, possibly every 3 – 5 years.

Discussion on Publication of Agenda/Minutes. An employee had requested that we post the agenda for the Safety Committee meetings on the internet as well as the current posting of minutes. It was agreed that all could go on the internet.

Other Suggestions Welcome. A. Bob Haupt thanked the committee for looking into the possibility of changing the door locks, etc. Kathy Bleau also thanked the committee for all it has done. B. Bob Haupt asked about individual departments having items like aspirin, benadryl, etc. available in a kit. Public Health had said that they could not do that due to liability, however, if other departments chose to have a kit available to their employees they can.

The meeting for Tuesday, August 19^th has been cancelled. The next meeting is scheduled for Wednesday, September 17th, 2003 at 1:30 pm in the Emergency Management Offices of the Justice Center. Meeting declared adjourned at 3:00 pm.

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Port Washington, WI

May 28, 2003

Ozaukee County Safety Committee

Meeting Minutes

The Safety Committee met in the Emergency Mgmt. Offices at the Justice Center @ 1:30 pm

Members Present:

Gerard Behlen, Cheryl Isacson, Mary DeLuca, John Kuhnmuench, Mary Fitzgerald, Sherrie Meier, Carolyn Godersky, Dean Roberts, Nicholas Holzer, William Stolte, Rosie Kraus

Review Critical Incident Procedure at Administration Center

Cheryl spoke regarding the incident in Social Services that had occurred prior to the last safety committee meeting. There had been a meeting to discuss within the department. One suggestion made was to move the buzzers up a little from where they are now to be more accessible. John K. will be meeting with Mary Marchese from the County Clerks office to discuss with her staff how to handle future incidents. John had asked what other departments do for security. Community Programs has buzzers – John will check to see what their policy is. Lasata – always has the pharmacy locked. Lasata does have some issues with threats to employees, switching of notes on timecards, etc. Due to that they have now installed a camera in the lockerroom. All doors and everything else is locked after 8:00 pm. Someone must let the employee in.

It was also suggested to change the ordinance to require employees to wear their ID Badges.

Security Survey. Results of the survey were shared. Primary areas of concern were: snow/ice/water buildup at the Admin. Ctr. curbs; locked doors after 5:00 pm – John stated that we should have security in the budget for 2004; snow/ice not cleared properly at the Justice Center during evenings and weekends; keys for the Admin. Ctr. – the same #3 keys have been out their for employees for at least 30 years. Discussion regarding the need for a key swipe system to be used with the employee ID badges for access to the building. Discussion regarding locking doors to the Administration Center during the day, John will meet with Peter and the buildings committee to discuss. Bill Stolte spoke regarding the Domestic Preparedness meeting and stated that Homeland Security funds should increase in 2004.

Tornado Awareness Drill Critique/Problems. The first floor of the old courthouse could not hear the tornado announcements. Peter is looking at installing another siren closer to the doors on the east side of the old courthouse building. Severe Weather procedures were discussed – Sheriff’s Dept. is notified by the dispatchers. The tornado alarms and announcements are set off based on this notification process.

Other Suggestions Welcome. A. John brought up a safety issue that has come up with the Highway Dept. regarding the wearing of shorts during the summer. The Highway Dept. work rules state shorts are not to be worn. The contract, however, states that there is an exception to shorts and headphones allowing for their use. It is agreed by this committee that shorts and headphones are not safe for highway employees. B. John discussed an issue regarding an MRSA infection and that we are trying to come up with an infectious disease policy for employees. C. Mary DeLuca stated that she would like to have a speaker demonstrate the value of AED’s & Defibrillators to our committee. This person is an EMT from Horicon and he would speak regarding the benefits. He could speak at our July 16^th meeting. The committee agreed that we would like to have him speak. Discussion regarding the defibrillators followed. The average cost is between $1,000 - $3,000. Someone would need to be assigned to maintain it and a policy would need to be put into place. Initial certification on AED is 4 hours. Anyone can be certified, not necessary to be certified in CPR for this. The question was asked again at this time which employees are CPR certified and if we have a listing? Public Health employees are certified. If any emergencies occur in this building Public Health should be contacted to assist.

The next scheduled meeting for June 17^th will be cancelled.

The next meeting is scheduled for Wednesday, July 16th, 2003 at 1:30 pm in the Emergency Management Office of the Justice Center. Please note that due to the special presentation the meeting may run longer than usual. Meeting declared adjourned at 2:30 pm.

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Port Washington, WI

March 26, 2003

Ozaukee County Safety Committee

Meeting Minutes

The Safety Committee met in the Emergency Mgmt. Offices at the Justice Center @ 1:30 pm

Members Present:

Kathleen Bleau Rosie Kraus

Mary DeLuca John Kuhnmuench

Mary Fitzgerald Sherrie Meier

Carolyn Godersky Dean Roberts

Bob Haupt William Stolte

Cheryl Isacson Peter Waldkirch

Welcome to new member Carolyn Godersky who is replacing Laurie Blattner on the committee.

Review Critical Incident Procedure at Administration Center

Review of incident in Social Services which occurred on March 25, 2003. Several people did call 911. Get a better response from Port PD to find out what they need in a report of incident. Social Services does have a procedure in place. The incident happened in a room with an open line to the PD Dispatcher, however, the worker had chosen not to utilize the button at the time of the crisis. Other workers heard the situation and called 911. One worker called the wrong operator and got the operator at the Information Desk, she mentioned the code used for Social Service incidents of "purple folder" and the receptionist at the Information Desk had no idea what it was about. Community Programs has open lines going to their receptionist. The Courtrooms and Judges have open lines going to Sheriff’s Dispatch. Question raised if a security person on the premises would have helped in this incident. The Justice Center has someone available at all times who would be armed. Discussion on "what if" a gun would be disarmed from security/law enforcement during an incident. It was stated that any officer knows that this is a possibility and is aware of the situation. There have been more serious incidents as of late, including another incident a week ago in Social Services. This raises the question about the need for security at the Administration Center. The Social Services critical incident team will be meeting later this afternoon to discuss this incident in further detail.

Security Update. Bill Stolte brought the issue of "Who is in Charge of Facility Security?" to the attention of the Emergency Management Committee as part of the Critical Infrastructure Protection program. The Emergency Management Committee analyzed various options and concluded that security personnel should be highly trained. The Emergency Management Committee was not in favor of hiring a private security firm. Members recommended that Sheriff Straub and the Law Enforcement Committee study placement of this critical function in the Sheriff's Department similar to the Court Security operation. Committee members also recommended that funding be placed in the 2004 budget for facility security and that if the Sheriff's study indicates the need for immediate action in 2003, that a transfer of funds from the General Fund be authorized to cover those expenses. In response to a question about Homeland Security grant availability for security personnel, Bill Stolte advised all funding thus far is allocated specifically by the Federal Homeland Security Department for equipment and training. There are no operational funds available for security operations. John also mentioned that the doors are now locked at the Admin. Center after 5:00 pm except one door and that permanent signs are at the doors.

Security Survey. A draft of a SAFETY / Security Survey was distributed. It was suggested to list various examples of what is meant by Safety/Security, ie. icy parking lots, workplace violence, lighting, office safety. The survey will go out with corrections made by the end of the week.

OSHA Reports / Incident Reports. The OSHA reports are posted. State survey was completed and sent out. New incident reports will be created based on information needed to complete OSHA reporting, etc.

Sheltering In Place. Nothing will be done on this at this time.

Bodily Fluids (Report on tour at Justice Center). John toured the morgue/coroner’s office with Kathy Bleau after receiving a request from Gerard regarding County policy regarding the cleanup of bodily fluids. Their tour confirmed compliance. Kathy later conducted a Blood borne pathogen session with the entire maintenance department. John advised the committee that after the meeting it would tour the facility. There are suits and face shields for use by maintenance personnel who are cleaning or exposed to bodily fluids. There are 2 negative pressure rooms in the jail for prisoners who have TB, which ensures that the air does not get re-circulated and allows for a safe atmosphere for personnel to work in.

Other Suggestions Welcome. No other suggestions at this time.

The next meeting is scheduled for Tuesday, April 15th, 2003 at 10:00 am in Room 118 of the Administration Center. Meeting declared adjourned at 2:30 pm.

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Port Washington, WI

February 18, 2003

Ozaukee County Safety Committee

Meeting Minutes

The Safety Committee met in Room 117 @ 10:00 am

Members Present:

Gerard Behlen Bob Haupt

Laurie Blattner John Kuhnmuench

Mary DeLuca William Stolte

Mary Fitzgerald

Employee ID Update / employee use / security update.

Tom Meaux held a meeting on building security. Acknowledging that something needs to be changed. With the threat level at an Orange alert change is needed. It was decided that the back door should not be locked during daytime business hours, because this is a public building and we have to keep access available to the public. Building should be locked after 5:00 pm. An issue with an employee seeking extra security due to a domestic situation was also brought up. One idea that was brought up at that meeting was that possibly a retired Sheriff’s deputy would be interested in working evening security. Another suggestion was to possibly have one door with security access, Peter will be checking quotes. Bill Stolte suggested in today’s meeting that proximity sensors should be looked into. Also, the possibility of locking the elevator out from accessing certain floors after 5:00 pm was mentioned.

John mentioned that he had noticed a smell of natural gas. He contacted maintenance and it was determined that a change was made that was causing the smell of natural gas. It was determined that everything was ok. John wants to make employees aware that if something doesn’t smell right or look right that they need to let someone know right away.

Bill Stolte explained the threat levels, stating that the Orange threat is vague and indistinct. Again mentioned that we should inform employees to call authorities if something doesn’t look right. The Red code is a shorter duration and is used for a specific threat or a situation like 9/11. It was also mentioned that it might be good to put out another reminder on the policies regarding Anthrax, in the newsletter perhaps.

The 911 calls have now been changed for a notification to go to the switchboard when a 911 call is placed, so that it would be known by the switchboard attendant where the call was placed from. A question was raised wondering what would happen after 5:00 pm if someone called 911. It was also noted that a reminder should be put in the newsletter reminding employees that they must dial 9-911 in order to get an outside line.

The questions raised were "How does a concern get expressed – who do we call?", "Who is in charge of building security?". If John Kuhnmuench is here he would be the contact.

Gus Wirth, County Board Chairman, joined the committee meeting at this time. He noted that in an emergency situation, people will know to call 911 if someone is injured or if it is a serious security problem. If there is a security issue the switchboard attendant should be the one to be called. Gus mentioned that 90% of all problems will be resolved. He also stated that it would be desirable for 911 calls to go to the Ozaukee County Sheriff’s dispatcher, however, that in itself is a political issue.

Elevator Update. The West elevator has been inspected and is currently fine. The software has been upgraded. The main elevators will be upgraded as well.

Security Survey. Sherrie will come up with a Safety/Security Survey. Reviewed the items discussed at the previous meeting: Questions such as – Do you feel safe? What suggestions would you make? What do you feel is the top security risk of the building? After reviewing it was decided to take out the question "Do you feel safe?" and replace with "Do you have safety concerns?" The survey will stress to keep the communication issues open with the Safety Committee. Also, any suggestions and concerns to please let us know. HR should be contacted with safety concerns on an ongoing basis. Critical incidents should be reported to HR.

Other Suggestions Welcome. A. It was asked if we could have a "Sheltering In Place" session for employees. Bill Stolte stated that he would want to wait until the US Government comes out with new instructions on education this week. Possibly schedule this as a Brown Bag lunch. B. John was asked to check into the procedure at the jail for bodily fluids. John will contact Kathy Bleau to discuss. C. Discussion regarding those who are on this committee that no longer attend. Ask them if they would like to select another representative to attend. D. Discussion regarding the meeting schedule. We will vary the locations of the committee meetings between the Administration Center and the Justice Center.

The next meeting is scheduled for Wednesday, March 26th, 2003 at 1:30 pm in the Emergency Management Offices (basement level) of the Justice Center. Meeting declared adjourned at 11:10 am.

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