Ozaukee County, Wisconsin - Minutes - Eastern Shores Library System

Eastern Shores Library System Office

Monday, December 22, 2003

Present: Kathleen Goedde, presiding; Carol Baumann, Linda Bosman, Mary Huenink, Bill Jens, Richard Karshna, Fred Kraemer, Tom Nelson, and Marilyn Toepel. Absent: Jacke Burmesch, Sue Karlman, Nancy Lewis, Dick Rupert, Bill Schulz, and Joann Wiesner. Also present: David Weinhold, Director; Nancy Van Voorhis, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Goedde called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the November 24, 2003 meeting. Seconded by Baumann, motion passed.

4. Approval of Expenditures and Financial Report: Goedde reviewed the current expenditures and moved for approval. Seconded by Kraemer, motion passed. Goedde reviewed the Financial Statement ending November 30, 2003 and moved for approval. Seconded by Baumann, motion passed.

5. Resource Library Director’s Report: No Report

6. Public Comment and Correspondence: None

7. Committee Reports:

a. TAC Advisor: This was Nancy’s last board meeting. The board thanked her for being the TAC Advisor. Linda Pierschalla, Director of the Oscar Grady Public Library in Saukville will be the TAC Advisor for 2004.

b. Nominating Committee: Members of the Committee are Joann Wiesner, Fred Kraemer and Kathleen Goedde. Nominations will be presented at the January 2004 meeting.

8. LSTA Grants Awarded for 2004: Four LSTA grants for $38,000 have been awarded to ESLS but the Division for Libraries, Technology, and Community Learning must wait for Congress to approve the money before they can release it.

9. Amendments to Administrative Services Policy - Public Records Section: Weinhold reviewed the new language for these policies. ESLS policies need to reflect the recent changes in the Public Records statues. Approval of the policy will be at the January 2004 meeting.

10. Policy of the Eastern Shores Library System on the Privacy of Library System Records and Library Use: Weinhold reviewed policies. ESLS is required to have these policies because we own and operate the Bookmobile which has patron and circulation records and ESLS must protect the privacy of library records and the confidentiality of customer use of the library as required by Wisconsin laws. This is also necessary as we implement the Library System Advocates Network. Approval of the policy will be at the January 2004 meeting.

11. Create a Library System Advocates Network: Weinhold reviewed. At this time a library system advocate network is just in the planning stages.

12. Meeting Schedule for 2004: Distributed with the January 26, 2004 agenda.

13. Recognition of Board Members Retiring at End of Term: Mary Huenink, Sheboygan County member-at-large, has served one-three year term. Kathleen Goedde, Sheboygan County participating library board member, has been on the board for eleven years. She has served as Treasurer and Chair for the budget committee for the past eleven years. Both trustees were recognized for their years of service.

14. Trustee Handbook: Trustee Essential #16 - Ethics and Conflict to Interest Laws Applying to Trustees. Weinhold reviewed.

15. System Staff Reports:

a. Krueger reported on three letters received expressing the value of the books purchased and placed in the Sheboygan County jails and detention center.

b. Onufrak reviewed library to library lending statistics. In February the new Horizon software will be loaded and libraries were alerted that they may need to replace old routers to run the upgraded router software.

c. Weinhold reported that according to Cataloger Alison Hoffman, we are cataloging most items in one week, surpassing the two-week turn-around target. Hoffman and her staff continue to clean up the EasiCat database. This month a few of the subject headings were Santa Claus, Christmas fiction, Elvis, and author Lois Lowery.

d. Weinhold reviewed the Bookmobile Report and statistics. Trustees also received the 2003 compilation of delivery statistics. The delivery service was started in 1983 in cooperation with the Manitowoc Calumet Library System with an LSTA grant. At the end of 2003, we delivered 2.4 million items at 23¢ per item.

e. Trustees received a copy from JSOnline "Collapse of County Library System Feared." This article is about the Milwaukee County Federated Library System. This is an effect of the decrease in state aid for library systems.

16. Adjourn: At 5:35 p.m. Nelson moved to adjourn. Seconded by Baumann, motion passed.

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Eastern Shores Library System Office

4632 South Taylor Drive

Monday, November 24, 2003 Called to Order: 4:30 p.m. Adjourn: 6:18 p.m.

Present: Nancy Lewis, presiding; Linda Bosman, Jackie Burmesch, Kathleen Goedde, Sue Karlman, Richard Karshna, Fred Kraemer, Tom Nelson, Bill Schulz, and Marilyn Toepel. Absent: Carol Baumann, Mary Huenink, Bill Jens, Dick Rupert, and Joann Wiesner. Also present: David Weinhold, Director; Nancy Van Voorhis, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Schulz moved to approve the Minutes of the October 27, 2003 meeting. Seconded by Kraemer, motion passed.

4. Approval of Expenditures and Financial Report: Goedde reviewed the current expenditures and moved for approval. Seconded by Bosman, motion passed. Goedde reviewed the Financial Statement ending October 31, 2003 and moved for approval. Seconded by Karlman, motion passed.

5. Resource Library Director’s Report: No report

6. Public Comment and Correspondence: None

7. Committee Reports:

a. TAC Advisor - Van Voorhis reported on the November TAC meeting. Some of the issues librarians discussed were the legislative proposal for user fees on DVD and Videos, sharing in the cost of electronic databases, Wisconsin open meeting and public record laws, and audiovisual format - VHS vs DVD.

8. County Library Services Budgets for 2004: The Sheboygan County and the Ozaukee County 2004 County Library Services Budgets were approved. Trustees received a copy of the Distribution of County Appropriations for County Library Service 2004.

9. County Library Planning Committees for 2004: Trustees received Summary of County Library Planning Committee’s Duties. These are duties were established by Sheboygan County and will be distributed to committee participants. The committee will be five members - 2 County Board Supervisors, 2 library board members, and 1 citizen from a non-library area.

10. Board Member Terms Expiring: The following members from Sheboygan County - Kathleen Goedde, Linda Bosman and Mary Huenink. From Ozaukee County - Bill Schulz and Jackie Burmesch.

11. Hennen’s American Public Library Rating Index: Trustees received the HAPLR Methods and Factors in the Ratings explanation. Weinhold explained the gathering of statistics and then how Hennen used those to produce this report.

12. Legislative Issues:

a. Proposal User Fees on DVDs and Videos - This was introduced to financially help the Milwaukee Public Library budget by charging a user fee for "recreational" library items - DVDs and videos. Libraries currently can charge $1 for second copy of an item.

b. WLA Library Legislative Day - Tuesday, February 3, 2004 in Madison. WLA items for the State Legislative agenda for 2003-2005 Biennium was distributed. Weinhold reviewed the issues.

13. Trustee Handbook: Trustee Essential #15 - Library Board and the Public Record Law was reviewed. While reviewing this essential Weinhold also reviewed information received from the Wisconsin Attorney General’s and Department of Justice Public Records, Open Meetings and Public Integrity Seminar.

14. System Staff Reports:

a. Krueger reported on the interlibrary loan WISCAT interface training done by Terry Wilcox from Reference and Loan Library. Libraries have a chance to participate in the Reference and Loan Patron Direct WISCAT ILL pilot beta testing from January to June 2004. Krueger took the 2002 Annual Report statistics and compiled "Looking at ESLS." Trustees also received a compilation of the 2003 Libraries Summer Library Program statistics. Children in the ESLS area were busy this summer as they managed to read for the equivalent of 4.5 years during the summer of 2003.

b. Onufrak discussed his attendance at the Horizon’s Users Group (HUG) Conference in Utah. He distributed the library to library lending statistics and the Database Statistics. Onufrak also reported on the failed hard drive for Telecirc.

c. Weinhold reported on the continued cataloging clean-up progress as presented by Cataloger Alison Hoffman. Hoffman has added the hardcover fiction and nonfiction titles from the New York Times best sellers list and will begin adding the hardcover advice titles and the children’s hardcover titles to EasiCat.

d. Weinhold reviewed the Bookmobile Report prepared by Bookmobile Librarian Connie Meyer. Included in the report was a thank you letter from the Sheboygan County Head Start program director for the discarded books.

15. Adjourn: At 6:18 p.m. Goedde moved to adjourn. Seconded by Karlman, motion passed.

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Monday, October 27, 2003

EASTERN SHORES LIBRARY SYSTEM BOARD OF TRUSTEES MINUTES

Eastern Shores Library System Office

4632 South Taylor Drive

Sheboygan, WI

Call to Order: 4:30 p.m. Adjourn: 6:15 p.m.

PRESENT: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Jackie Burmesch, Kathleen Goedde, Mary Huenink, Bill Jens, Sue Karlman, Fred Kraemer, Tom Nelson, Dick Rupert, Bill Schulz, and Joann Wiesner. Absent: Richard Karshna and Marilyn Toepel. Also present: David Weinhold, Director; Nancy Van Voorhis, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Baumann moved to approve the Minutes of the September 22, 2003 meeting. Seconded by Karlman, motion passed.

4. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Kraemer, motion passed. Goedde reviewed the Financial Statement ending September 30, 2003 and moved for its approval. Seconded by Baumann, motion passed.

5. Resource Library Director Report: No report

6. Public Comment and Correspondence: None

7. Committee Reports:

a. TAC Advisor - Van Voorhis reported that the TAC met in September and discussed the 2004 Library System Budget.

8. County Library Service Budget for 2004: Weinhold distributed the Ozaukee County Board and Sheboygan County Board budget meeting times, dates, and locations.

9. County Library Planning Committees for 2004: Sheboygan County has passed the resolution authorizing creation of the Sheboygan County Library Planning Committee. Weinhold does not have any information from Ozaukee County.

10. State of Wisconsin Group Health Insurance: Trustees received information about the State health insurance program. Participation will begin January 1, 2004.

11. Hennen American Public Library Index Scores: Trustees received copies of the HAPLR Index Scores 2003.

12. Legislative Issues:

a. Atty. General Peg Lautenschlager and the Department of Justice offices will lead five seminars on Wisconsin public records, open meetings and public integrity.

b. Recommendations for Chapter 43 Public Library Language Modifications and Improvements. The purpose of the bill is to update and make technical changes to the language in Chapter 43 relating to public libraries and public library systems.

13. Trustee Handbook: Trustee Essential #14 - Library Board and Open Meeting Law was reviewed.

14. System Staff Reports:

a. Krueger attended the State interlibrary loan meeting. There was a demonstration of the new WISCAT software interface and discussion on how the cuts to State contracts have affected ILL. The Arrowhead Library System produced a CD with simple Spanish language phrases for librarians. This was copied and distributed to ESLS libraries. The ESLS Youth Services meeting was held in Oostburg.

b. Onufrak distributed Library to Library Lending Statistics, Database Statistics and a Comparison of Items Held by Libraries in EasiCat. He will be attending the Horizon Users Group meeting in Salt Lake City, Utah.

c. Weinhold discussed the cataloging statistics and cataloging clean-up progress as presented by Cataloger Alison Hoffman.

d. Weinhold reviewed the Bookmobile Report prepared by Bookmobile Librarian Connie Meyer. As stated in the report they continue to have satellite connection problems.

e. Weinhold reported that two new tires were purchased for the delivery truck and the inside dome light has been fixed.

15. Adjourn: At 6:15 p.m. Bosman moved to adjourn. Seconded by Goedde, motion passed.

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Eastern Shores Library System Office

Monday, September 22, 2003 Call to Order: 4:30 p.m. Adjourn: 6:10 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Jackie Burmesch, Kathleen Goedde, Mary Huenink, Bill Jens, Richard Karshna, Tom Nelson, and Marilyn Toepel. Absent: Sue Karlman, Fred Kraemer, Richard Rupert, Bill Schulz, and Joann Wiesner. Also present: David Weinhold, Director; Nancy Van Voorhis, TAC Advisor; Sharon Winkle, Director, Mead Public Library; Paul Onufrak, Automation Librarian, and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the August 25, 2003 meeting.

Correction to the 8/25 Approval of Minutes it should read "Schulz moved to approve the Minutes of the July 28, 2003 meeting." Huenink seconded the motion with the correction, motion passed.

4. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Jens, motion passed. Goedde reviewed the Financial Statement ending August 31, 2003 and moved for its approval. Seconded by Baumann, motion passed.

5. Resource Library Director Report: Director Sharon Winkle spoke about the State Correctional facilities interlibrary loan statistics received from the Reference and Loan Library. ESLS had discovered that our libraries were at the top of the referral list for correctional facilities that were located in other library systems. We have since been moved to the bottom of the list.

6. Public Comment and Correspondence: Weinhold received confirmation that the Resolution for Inclusion in Wisconsin’s Public Employer’s Group Health Insurance plan was received.

7. Committee Reports:

a. TAC Advisor - Van Voorhis reviewed the September TAC meeting items. Cataloging Librarian, Alison Hoffman, has made changes in the OCLC cataloging workflow which will save the System $10,000 in 2004. The librarians unanimously recommended 2004 budget adjustments related to this savings.

8. 2004 Library System Budget: Weinhold reviewed the Proposed 2004 Library System Budget and the TAC Recommendations on Alternatives for 2004 Budget. Baumann moved to approve the Proposed 2004 Library System Budget as amended. Seconded by Goedde, motion passed.

9. 2004 Library System Annual Plan: The Annual Public Library System Plan and Certification of Intent to Comply for Calendar Year 2004 was reviewed. The Plan must be submitted to the Wisconsin Department of Public Instruction, Division for Libraries, Technology, and Community Learning by October 15, 2003. Goedde moved to authorize the Presidents signature on the Plan. Seconded by Jens, motion passed.

10. County Library Service Budgets for 2004: Weinhold reported that the 2004 Sheboygan County Library Service request was approved by the Finance Committee and now goes to the Full County Board in October. For Ozaukee County, Weinhold will meet with the Finance Committee in early October.

11. County Library Planning Committee: The Sheboygan County executive committee will introduce a resolution for the Planning Committee to be a five member committee - two county board supervisors, one citizen, and two library board members. Nothing has been received from Ozaukee County at this time.

12. Legislative Issues: Assembly Bill 431 was amended to limit the availability of the alternative method of qualifying for exemption. The exemption using the per capital method is only available when the county board has specifically approved of the municipality’s application for exemption under the alternative method.

13. Trustee Handbook: Trustee Essential #12 - Library Standards was reviewed. Every year Weinhold prepares a Standards for Public Libraries report using the libraries Annual Report information, and copies of this report were distributed.

14. System Staff Reports:

a. Onufrak reported that Telecirc was implemented for Mead Public Library on September 3, 2003.

b. Weinhold reported on the special needs, interlibrary loan, cataloging and bookmobile service areas.

15. Adjourn: At 6:10 p.m. Baumann moved to adjourn. Seconded by Goedde, motion passed.

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Eastern Shores Library System Office

Monday, August 25, 2003 Called to Order: 4:30 p.m. Adjourn: 6:30 p.m.

Present: Nancy Lewis, presiding; Jackie Burmesch, Kathleen Goedde, Sue Karlman, Richard Karshna, Fred Kraemer, Richard Rupert, Marilyn Toepel, Tom Nelson, Bill Schulz, and Joann Wiesner. Absent: Carol Baumann, Mary Huenink, Linda Bosman and Bill Jens. Also present: David Weinhold, Director; Nancy Van Voorhis, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the July 28, 2003 meeting. Seconded by Wiesner, motion passed.

4. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Wiesner, motion passed. Goedde reviewed the Wisconsin Business Bank statement and announced that the account was closed on August 13, 2003 and the funds have been deposited into an account at the Office of State Treasurer, Local Government Investment Pool. The decision to transfer funds was because of higher interest rates paid by the Local Government Investment Pool. Goedde moved to approve the Wisconsin Business Bank report. Seconded by Karlman, motion passed. Goedde reviewed the Financial Statements ending July 31, 2003 and moved for its approval. Seconded by Wiesner, motion passed.

5. Resource Library Director Report: Director Sharon Winkle was absent but asked Weinhold to report on Mead Public Library’s reduction of hours. Due to the library’s budget cuts Mead will now be open Monday through Thursday 9 a.m. to 7 p.m. and Saturday 9 a.m. to 5 p.m. Closed Sunday and Friday. Full-time staff will now work 37 hours per week and part-time staff hours have been cut proportionally.

6. Public Comment and Correspondence: Weinhold received thank you’s from Senator Liebham and Representative’s LeMahieu and Van Akkeren for informing them of the Board’s adoption of the Wisconsin Library Association’s Free Libraries Resolution. All three will also support the WLA position.

7. Committee Reports:

a. TAC Advisor - Van Voorhis had no report.

8. Resolution for Inclusion in Wisconsin Public Employer’s Group Health Insurance: With rising health insurance costs, ESLS staff would like to explore participation in the Wisconsin Public Employer’s Group Health Insurance Program. Participation in this program requires the board to pass this resolution. Rupert moved to approve the Resolution. Seconded by Burmesch, motion passed.

9. LSTA Grants:

a. Sheboygan County Public Library District Planning a $5,000 competitive grant. Weinhold presented the abstract to the board. The purpose of this grant is to study the feasibility of a county public library district in Sheboygan County. Schulz moved to authorize the board president’s signature on this grant. Seconded by Kraemer, motion passed.

b. Ozaukee County Public Library District Planning a $5,000 competitive grant. Weinhold presented the abstract to the board. The purpose of this grant is to study the feasibility of a county public library district in Ozaukee County. Schulz moved to authorize the board president’s signature on this grant. Seconded by Karshna, motion passed.

c. Improving Services to the Hispanic Population a $16,175 competitive grant. Krueger presented the abstract to the board. The purpose of this grant is to help the thirteen public libraries and the bookmobile improve their services to Latino/Hispanics that reside in Sheboygan and Ozaukee Counties. Goedde moved to authorize the board president’s signature on this grant. Seconded by Karlman, motion passed.

d. Wide Area Network Access for Eastern Shores for $11,700 noncompetive grant. Onufrak presented the abstract to the board. The purpose of this grant is to provide funding for Eastern Shores Library System’s share of the T1 lines to WiscNet and one of the T1 lines out of the frame-relay cloud. It will also pay for part of the cost of the system’s member library’s T1 lines to the frame-relay cloud. Rupert moved to authorize the board president’s signature on this grant. Seconded by Burmesch, motion passed.

10. County Library Planning Committees: Names of Library System Board members and public librarians will be requested to sit on these committees.

11. 2004 Resource Library Agreement: Weinhold distributed the 2004 Agreement Between Mead Public Library as the Resource Library and Eastern Shores Library System. Rupert moved to approve the 2004 Resource Library Agreement. Seconded by Schulz, motion passed.

12. Legislative Issues:

a. AB 431 - DPI staff testified against AB 431 at a hearing of the Assembly Ways and Means Committee. The Department of Public Instruction opposes AB 431 because it may create unintended negative consequences. AB 431 may create incentives for actions that could be detrimental to existing cooperative library governance and funding arrangements, and could create an inequitable tax shift from the property owners in a newly exempt community to the property owners in the remainder of the county.

b. AB 169 - Disclosure of Library Records. This bill would allow parental/guardian access to children’s library records for minors under the age of 16. The bill has passed both the Assembly and Senate committees.

c. Open Records Law - Gov. James Doyle recently signed into law major changes in Wisconsin's open records law as it applies to employee records. Information about Wisconsin's current open records law as it applies to public libraries is available in Trustee Essential #15. This will be updated to reflect these new changes by DLTCL staff.

13. Trustee Handbook: Trustee Essential #11 - Planning for the Library’s Future was reviewed.

14. System Staff Reports:

a. Krueger has released public service announcements to local radio stations promoting Library Card Sign Up month. She also distributed the Sheboygan Press article that highlighted services provided by Eastern Shores. This article was featured in both English and Spanish.

b. Onufrak announce that the Kohler Public Library and Kohler Schools are no longer using the ESLS network. They now have their own T1 line and will access the network through the firewall similar to Lakeland College.

c. Telecirc will go live at the beginning of September. On September 18 libraries will not have access to the EasiCat system because of an upgrade to the data software.

d. Weinhold reported on the cataloging and bookmobile service areas. Cataloging is working on reducing duplicate titles, authors, and subjects in EasiCat. The bookmobile reports on the success of the Summer Reading Program and some problems with the satellite Internet service.

e. Weinhold reported on the appointment of additional members to local library board as determined by the amount of county funding to that library.

f. Weinhold distributed the 2004 Required Municipal Appropriations.

15. Adjourn: at 6:30 p.m. Nelson moved to adjourn. Seconded by Goedde, motion passed.

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4632 South Taylor Drive, Sheboygan WI

Monday, July 28, 2003 Called to Order: 4:30 p.m Adjourned: 6:00 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Kathleen Goedde, Mary Huenink, Sue Karlman, Fred Kraemer, Richard Rupert, Marilyn Toepel, Jackie Burmesch, Richard Karshna, Tom Nelson, and Joann Wiesner. Absent: Bill Jens and Bill Schulz. Also present: David Weinhold, Director; Nancy Van Voorhis, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Nelson moved to approve the Minutes of the June 30, 2003 meeting. Seconded by Kraemer, motion passed.

4. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Karlman, motion passed. Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Baumann, motion passed. Goedde reviewed the Financial Report ending June 30, 2003 and moved for its approval. Seconded by Karlman, motion passed.

5. Resource Library Director Report: none

6. Public Comment and Correspondence: none

7. Committee Reports:

a. TAC Advisor - Van Voorhis reported on the July 15 meeting. Librarians discussed budget issues for the Library System, EasiCat, and the County Library Service appropriations for both counties.

8. County Library Service Appropriation Requests for 2004: Chair of the Budget Committee, Goedde, reported that the committee reviewed and recommended the 2004 bookmobile service budget for approval. Rupert moved to approve the bookmobile budget for 2004. Seconded by Toepel, motion passed.

The Budget Committee reviewed the Ozaukee County Library Service Appropriation for 2004 and recommended its approval. Baumann moved to approve the 2004 Ozaukee County Library Services Appropriation. Seconded by Burmesch, motion passed.

The Budget Committee also reviewed the Sheboygan County Library Service Appropriation for 2004 and recommended its approval. Rupert moved to approve the 2004 Sheboygan County Library Services Appropriation. Seconded by Burmesch, motion passed.

9. Wisconsin Library Association’s Free Libraries Resolution: Karlman moved to adopt the Resolution. Seconded by Karlman, motion passed.

10. Issues Affecting 2004 Library System Budget: Onufrak explained the CIPA ruling affect on the LSTA and e-rate reimbursement. The majority of the LSTA money is used to purchase T-1 line service for libraries. The Library System will not apply for the e-rate reimbursement because the libraries do not want install filters on all their computers, and because the cost of the filters is significantly more than the discount the Library System receives.

11. County Library Planning Committees: Weinhold has talked with the Ozaukee and Sheboygan County officials about the 2004 Planning Committees. Both counties will remove the telephone survey and its associated costs from the 2004 planning committee expenses.

12. Legislative Issues:

a. AB 431 - Introduced by Representative Gottlieb. SRLAAW opposes this bill as they feel it corrects a problem for one area but creates more problems elsewhere in the State.

b. DPI Task Force Bill to Revise Chapter 43 - The purpose of the Language bill is to update and make technical changes to the language in Chapter 43. The Reform Bill will include Task Force recommendations related to the organization and funding of public libraries and library systems.

c. District Public Libraries - The second draft has been prepared by the Legislative Reference Bureau. It will be reviewed and a legislator must then sponsor it.

d. Records Retention Issues - All municipalities and county governing bodies should have a records retention policy.

13. Trustee Handbook: Trustee Essential #10 - Developing Essential Library Policies reviewed.

14. System Staff Reports:

a. State contracts with Milwaukee Public Library and WiLS for interlibrary loan services have been severely reduced. Milwaukee Public Library will not provide materials for interlibrary loan. WiLS will loan materials but they will charge the libraries. Public libraries may not pass this charge onto their patrons.

b. Wisconsin Public Library Consortium has appointed a PR Committee to publicize the use of netLibrary. The Consortium will also promote the Call Center to be used as a low cost service to do surveys.

c. The second T-1 line has been installed. Onufrak announced that Telecirc does work but is waiting for Dynix to fix a software problem.

d. Unfunded mandates - SRLAAW questioned the State if library systems have to continue to provide unfunded mandates. The State responded that yes they must continue to provide these services.

15. Adjourn: At 6:00 p.m. Baumann moved to adjourn. Seconded by Rupert, motion passed.

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Monday, July 14, 2003

Present: Goedde, Baumann, Burmesch, Jens, Karshna, Schulz, Van Voorhis, Weinhold

Weinhold reviewed the calculations for the 2004 County Library Service Appropriations based on the County Library Service Plans. He also related the discussions that he had with County officials from Ozaukee and Sheboygan County about the limits they have placed on their respective 2004 County Budgets. Ozaukee County is limiting the budget to the 2003 levy, so the 2004 County Library Service Appropriation would be reduced by approximately $5,200. Sheboygan County is limiting their budget to the 2003 levy rate, but has some instructions for departments. Weinhold is still negotiating with Sheboygan County on how they will calculate the 2004 County Library Service amount. The TAC is meeting on July 15^th so their recommendation will be available then. Schulz/Baumann moved to recommend a proportional reduction in the Ozaukee County Library Service Appropriation for the Reimbursement of Libraries and Bookmobile service. Motion carried There was no recommendation on the Sheboygan County Library Service Appropriation, since we don’t know yet how it will be calculated.

Weinhold reviewed the Bookmobile Service Budget for 2004. Schulz/Burmesch moved to approve the Bookmobile Service Budget for 2004. Motion carried.

The Committee will meet on 7/28 to make a recommendation on the Sheboygan County Library Service Appropriation, so that the Board can act on those Appropriations at the July Board meeting.

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Monday, June 30, 2003                        Call to Order: 4:30 p.m.             Adjourn: 6:30 p.m.

PRESENT: Nancy Lewis, presiding; Linda Bosman, Kathleen Goedde, Mary Huenink, Fred Kraemer, Richard Rupert, Marilyn Toepel, Jackie Burmesch, Bill Jens, Richard Karshna, Tom Nelson, and Joann Wiesner. Absent: Carol Baumann, Sue Karlman, and Bill Schultz. Also present: David Weinhold, Director; Nancy Van Voorhis, TAC Advisor; Ann Krueger, Library Services Manager and Paul Onufrak, Automation Librarian.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m. Weinhold acknowledged that the board agenda was posted with both counties.

2. Approval of Minutes: Kraemer moved to approve the Minutes of the May 19, 2003 meeting. Seconded by Wiesner, motion passed.

3. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Wiesner, motion passed. Goedde reviewed the Financial Report ending May 31, 2003 and moved for its approval. Seconded by Huenink, motion passed. Goedde reported that the second half of the bookmobile money in the amount of $57,252 has been received from Sheboygan County, as well as the county’s share of the automation money in the amount of $28,000.

4. Resource Library Report: None.

5. Public Comment and Correspondence: None.

6. Committee Reports:

a.      TAC Advisor: Van Voorhis reported that the TAC did not meet in June.

b.      Budget Committee: Weinhold requested that the Budget Committee remain after the meeting to set a date to meet.

7. Report on Director Evaluation: Kraemer distributed the summary evaluation of the director and reported that the committee recommends a 2% cost of living adjustment for the staff and a 1% merit raise for the director. Kraemer moved for the approval of the 1% merit increase for the director. Seconded by Rupert, motion passed.

8. Issues Affecting 2004 Library System Budget: Weinhold reviewed the charts showing the estimated revenues and expenses for 2004. Group Health Insurance: Weinhold reported that the health insurance will continue to be with CompCare, but the coverage will be amended. He reviewed the differences between the current and future plans. EasiCat/System Services fees: Weinhold reviewed the proposal to libraries assessing them for EasiCat costs, as well as the costs assessed to the libraries for system services. Internet T1line: Weinhold distributed the proposal for the additional T1 line using funds from the reserve account. Rupert moved for approval of the additional T1line proposal. Seconded by Nelson, motion passes.

9. Maintenance of Effort Calculation for 2004: Weinhold distributed the maintenance of effort calculations that were sent to each library.

10. Wisconsin Library Association’s Free Libraries Resolution: Weinhold reviewed the example of the resolution that WLA created. He was instructed to draw up a resolution and place it on the agenda at the July meeting.

11. Legislative Issues: Status of State Budget:   The final budget proposal does not make any changes to the public library system funds, but 2 million dollars will be coming from the Universal Service Fund. The proposal includes a 15% ($154,800) cut in the state contracts, which will be interlibrary loan from Milwaukee PL and WiLS. BadgerLink will be continued at the current level. TEACH grants for the T1 lines to public libraries will continue, but the grants to the schools will not. The current proposal is to move TEACH to the Department of Administration.

12. Trustee Handbook: Held over to the next meeting.

13. System Staff Reports

a.      Special Needs, Interlibrary Loan, Publicity, Youth Services: Krueger reported that she and Weinhold met with the librarians from the multitype libraries. The June Library Connection and the 2^nd quarter countywide library services memos have been printed. The state reported that ESLS is the only system where all libraries are accessible. The Hispanic population will be targeted in the 2004 LSTA grant. The state special needs consultants will meet on July 16.

b.      Automation, Internet, EasiCat: Onufrak distributed the database statistics and the library to library lending reports. He discussed how CIPA may affect libraries. He is working on testing TeleCirc and on the new iPAC with help from the SLAC ad hoc design committee. The bookmobile satellite is up and running.

c.      Cataloging Service, Bookmobile Service, Delivery Service: Weinhold reported that Alison Hoffman will be having a cataloging services meeting with the libraries. A volunteer has been coming in to help with database cleanup. The bookmobile is stopping at the seasonal workers camp in Ozaukee County. The two delivery drivers are alternating days.

d.      Annual System Planning Meeting: Weinhold distributed the notes from the meeting.

e.      Request for information by law enforcement officials: Weinhold and Onufrak reported a recent subpoena that requested information about IP addresses.

f.        County library service appointments: Weinhold distributed the county board appointment worksheet for the libraries.

g.      Other Items: Weinhold distributed the payment for crossover borrowing report.

14. Adjourn: At 6:30 p.m. Wiesner moved to adjourn. Seconded by Huenink, motion passed.

Monday, May 19, 2003 Call to Order: 4:30 p.m. Adjourn: 6:15 p.m.

PRESENT: Nancy Lewis, presiding; Linda Bosman, Kathleen Goedde, Mary Huenink, Sue Karlman, Fred Kraemer, Richard Rupert, Bill Schulz, Marilyn Toepel and Joann Wiesner. Absent: Carol Baumann, Jackie Burmesch, Bill Jens, Richard Karshna, and Tom Nelson. Also present: David Weinhold, Director; Nancy Van Voorhis, TAC Advisor; Sharon Winkle, Director Mead Public Library; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Schulz moved to approve the Minutes of the April 28, 2002 meeting. The Minutes shall be corrected to reflect that Linda Bosman was present. Seconded by Wiesner, motion passed.

4. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Kraemer, motion passed. Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Karlman, motion passed. Goedde reviewed the Financial Report ending April 30, 2003 and moved for its approval. Seconded by Wiesner, motion passed.

5. Resource Library Report: Winkle reported that Mark Zehfus, Resource Reference Liaison, held the first of two reference meetings. Winkle also reported that Mead’s funding to meet the 2004 maintenance of effort has been referred to the City of Sheboygan’s Strategic Fiscal Planning Committee.

6. Public Correspondence: Weinhold reported that the Department of Public Instruction notified Eastern Shores that the system’s second payment for operations in 2003 are in the amount of $136, 771. The total amount provided public library systems in 2003 is $14,196,700, a decrease of 3.75 percent from 2002.

7. Committee Reports:

a. TAC Advisor: Van Voorhis reported on the May meeting. TAC members have asked the budget committee to reconsider funding the additional T1 line when money becomes available.

b. Personnel Committee: Trustees received copies of the Director’s Evaluation. Copies are to be returned to the System Office by June 13.

8. County Library Planning Committee Proposals: Weinhold reviewed the Proposals for County Library Planning Committees and Recommendation for County Library Planning Committee Budget 2004 documents. TAC members also reviewed and recommend these documents. Schulz moved to approve the County Library Planning Committee Proposal and Budget. Seconded by Karlman, motion passed.

9. 2003 Library System Budget and Annual Plan Adjustments: Goedde, Budget Committee Chair, reviewed the Budget Adjustments Report. Goedde moved to approve these adjustments. Seconded by Karlman, motion passed. The budget adjustments have been reflected in the Library System Plan which will be submitted to the Division for Library Services. Goedde moved to approve the Revised 2003 Library System Plan. Seconded by Kraemer, motion passed.

10. 2002 Circulation Statistics: Weinhold reviewed the iPac Renewals handout and the Circulation Statistics Reporting Procedures. Schulz moved to approve the Circulation Statistics Report Procedures. Seconded by Karlman, motion passed. They will now be placed in the ESLS Policies handbook.

11. Statewide Survey on Library Users and Nonusers: The Wisconsin Public Library Consortium surveyed 611 Wisconsin residents to determine their use and satisfaction with library services. 48% use the library regularly, 55% are very satisfied with the library, and 35% believe the library deserves more state financial support.

12. Information on Group Health Insurance Renewal: Weinhold informed the board that the health insurance renewal came in with a 76% increase. He is currently working with the insurance agent for another health insurance carrier.

13. Legislative Issues: Weinhold reviewed the status of the state budget.

14. Trustee Handbook: Held over to the next meeting.

15. Value of ESLS Services: Weinhold distributed Cost of Library System Services Distributed on a Per Library Basis - 2002.

16. Adjourn: At 6:15 p.m. Goedde moved to adjourn. Seconded by Toepel, motion passed.

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Monday, April 28, 2003 Call to Order: 4:30 p.m. Adjourn: 6:15 p.m.

Present: Nancy Lewis, presiding; Carol Baumann, Kathleen Goedde, Mary Huenink, Bill Jens, Richard Karshna, Fred Kraemer, Tom Nelson, Richard Rupert, Bill Schulz, Marilyn Toepel, and Joann Wiesner. Absent: Jackie Burmesch and Sue Karlman. Also present: David Weinhold, Director; Nancy Van Voorhis, TAC Advisor; Sharon Winkle, Director, Mead Public Library; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Introduction of New Board Member: Bill Schulz, participating library board member of the F.L. Weyenberg Library, was introduced. Schulz replaces Shelia Gannon.

4. Approval of Minutes: Jens moved to approve the Minutes of the March 24, 2003 meeting. Seconded by Wiesner, motion passed.

5. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Baumann, motion passed. Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Bosman, motion passed. Goedde reviewed the Financial Report ending March 31, 2003 and moved for its approval. Seconded by Baumann, motion passed.

6. Resource Library Report: Winkle reported that Mead Public Library may not meet the Maintenance of Effort in 2004. Winkle and Weinhold have contacted DLTCL about this and proposed legislative relief from the Maintenance of Effort requirement which will be discussed later in meeting.

7. Public Comment and Correspondence: Weinhold distributed a copy of the Sheboygan Press Editorial and his response to the Editorial.

8. Committee Reports:

a. TAC Advisor: Van Voorhis reported that there was not an April TAC meeting so there is no report. She distributed a Resolution of Affirmation of Free Public Library Services from the W.J. Niederkorn Library in Port Washington.

9. 2002 Audit Report: Weinhold reviewed the 2002 Audit Report. Goedde moved to accept the report. Seconded by Wiesner, motion passed.

10. KMCI Delivery Service: Weinhold presented the KMCI Delivery Service Proposal. Weinhold has proposed that KMCI share in the cost of the delivery service. Goedde moved to approve the KMCI Delivery Service Proposal. Seconded by Bosman, motion passed.

11. Changes to Holiday Leave: Personnel Committee Chair, Kraemer, presented the proposed changes and moved to approve. Seconded by Wiesner, motion passed.

12. Changes to Health Insurance Benefit Policy: The proposed changes in the health insurance policy reflect the employee contribution for the health and dental insurance premium. Rupert moved to suspend the rules and amend the policies. Seconded by Baumann, motion passed. Huenink moved to adopt the proposed changes. Seconded by Nelson, motion passed.

13. Library System Membership Requirement Proposal: Weinhold discussed the Statutory Relief Proposal. The proposal was developed in response to concerns about the effect on non-compliance with the Maintenance of Effort requirement for public library system membership.

14. Legislative Issues: Weinhold distributed 2003 Assembly Bill 169 which would permit the disclosure of library records of minors to parents or guardians. Weinhold distributed two legislative proposals which would amend the county library tax exemption statute and repeal the Maintenance of Effort requirement. WLA does not support either bill as it would create more problems that it solves.

15. Trustee Handbook: Weinhold reviewed #9 Managing the Library’s Money.

16. Change of Meeting Date: Kramer moved to approve changing the June meeting date from June 23 to June 30, 2003. Seconded by Baumann, motion passed.

17. Adjourn: At 6:15 p.m. Nelson moved to adjourn. Seconded by Baumann, motion passed.

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Eastern Shores Library System Office

Monday, March 24, 2003

Called to Order: 4:30 p.m. Adjourned: 6:20 p.m.

PRESENT: Nancy Lewis, presiding; Carol Baumann, Linda Bosman, Kathleen Goedde, Mary Huenink, Bill Jens, Richard Karshna, Fred Kraemer, Tom Nelson, Richard Rupert, and Marilyn Toepel. Absent: Jackie Burmesch, Sue Karlman and Joann Wiesner. One vacancy. Also present: David Weinhold, Director, Nancy Van Voorhis, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Lewis called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Baumann moved to approve the Minutes of the January 27, 2003 meeting. Seconded by Toepel, motion passed.

4. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Huenink, motion passed. Goedde reviewed the Wisconsin Business statement and moved for approval. Seconded by Baumann, motion passed. Goedde reviewed the Financial Report ending January 31, 2003 and moved for its approval. Seconded by Kraemer, motion passed. Goedde reviewed the Financial Report ending February 28, 2003 and moved for its approval. Seconded by Baumann, motion passed.

5. Correspondence: The first communication was from Cal Potter thanking the board for hosting his retirement reception and for the gift certificate. The second communication was a letter from Sheila Gannon regretfully resigning from the ESLS Board of Trustees.

6. Committee Reports:

a. TAC Advisor: Van Voorhis reviewed the items discussed at the March 18 TAC meeting.

b. Personnel Committee: Kraemer reported that the Committee met and discussed the prorated paid holiday hours for part-time employees. The Committee will present a new holiday compensation schedule at the next board meeting.

7. DPI Public Library System Annual Report: Weinhold reviewed the report.

8. 2002 Audit Report: Trustees received the Audit Report for review at the April meeting.

9. 2002 Crossover Borrowing: Weinhold reviewed the two reports Multi-year Analysis of Crossover Borrowing and Crossover Based on 2002 Circulation.

10. Delivery Service Concerns: One concern is the delivery to KMCI three days a week. Currently they do not pay for this service but Weinhold is considering reimbursement for this service. KMCI will demonstrate a two day per week delivery with the possibility of purchasing this service from ESLS.

The second concern is the volume of service, 400,000+ items delivered in 2002, and still growing in 2003. Weinhold reviewed several scenarios to help relieve the situation and will continue to study the situation.

11. Cedarburg Public Library Participating Library Addendum Agreement: Rupert moved to approve the President’s signature on the Cedarburg Public Library Addendum Agreement. Seconded by Bosman, motion passed.

12. Legislative Issues: Weinhold reviewed the status of the State budget. Steve Kestell is working on the draft legislation for district libraries. This began as a request from the City of Sheboygan but Kestell no longer represents the City of Sheboygan so will not sponsor the bill. Rep. Liebham is reviewing the draft to consider sponsoring. Weinhold discussed the maintenance of effort concern of Mead Public Library. Weinhold and Mead Director, Sharon Winkle will work with system directors throughout the state for a resolution to the problem.

13. County Library Planning Committees: Both counties will begin planning in 2004. Sheboygan County will look at a Consolidated Library System, Ozaukee County will discuss exemption requirements and bookmobile service. Both counties will discuss the reimbursement percentage.

14. Adjourn: At 6:20 p.m. Baumann moved to adjourn, Seconded by Huenink, motion passed.

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Monday, January 27, 2003 Called to Order 4:30 p.m. Adjourned: 6:30 p.m.

Present: Linda Bosman, presiding; Carol Baumann, Jackie Burmesch, Kathleen Goedde, Mary Huenink, Bill Jens, Sue Karlman, Richard Karshna, Fred Kraemer, Nancy Lewis, Tom Nelson, Richard Rupert, Marilyn Toepel, and Joann Wiesner. Absent: Sheila Gannon. Also present: David Weinhold, Director; Nancy Van Voorhis TAC Advisor; Sharon Winkle, Director, Mead Public Library; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Bosman called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the December 16, 2002 meeting. Seconded by Baumann, motion passed.

4. Approval of Expenditures: Goedde reviewed the Financial Reports ending November 30, 2002 and December 31, 2002 and moved for their approval. Seconded by Baumann, motion passed. Goedde reviewed the current expenditures and moved for approval. Seconded by Karlman, motion passed.

5. Resource Library Director Report: Winkle reported that Mark Zehfus will be the next Reference Liaison for ESLS. Mead is also participating in a consortium for an 18 month demonstration of 24/7 virtual reference services called Ask Wisconsin - Ask a Librarian Service.

6. Committee Reports:

a. TAC Advisor: The new 2003 TAC Advisor is Nancy Van Voorhis, Director of the Elkhart Lake Public Library. Van Voorhis reviewed the January TAC meeting.

b. Committee Preference Survey: Trustees were asked to complete and return. The Board President will select the committees.

7. Reception Honoring Cal Potter on his Services to Wisconsin Libraries: Rupert moved to approve the President’s signature on the Joint Resolution in Honor of Cal Potter. Seconded by Kraemer, motion passed.

8. Sheboygan County Homebound Library Services Report: Krueger distributed and reviewed the report.

9. SLAC Net Lending Issues: Librarians met on January 6 and discussed the ‘masking method’ available with the epixtech software. Onufrak explained materials could be ‘prioritized’ rather than ‘masked’ when the software is upgraded to version 7.03 in March.

10. Legislative Issues:

a. Weinhold distributed the WLA Legislative Agenda Public Library System Funding background information. Wiesner moved to endorse the WLA Agenda. Seconded by Karlman, motion passed.

b. On Monday, February 24, there will be a meeting with local legislators at the Cedar Grove Public Library. This will be take place instead of the board meeting. Nelson authorized the officers to sign bills for February and the minutes will be approved at the March meeting. Seconded by Huenink, motion passed.

11. Election of Officers: Goedde announced the slate of officers: Nancy Lewis, President; Dick Rupert, Vice President; and Kathleen Goedde, Treasurer. There were no nominations from the floor. Karlman moved to cast an unanimous ballot for the slate of officers. Seconded by Karlman, motion passed.

12. GASB 34 Delay: Weinhold reported that ESLS will be required to implement the new GASB 34 accounting rules in 2004.

13. Trustee Handbook: Weinhold reviewed Trustee Essential #8 - Developing the Library Budget.

14. Adjourn: At 6:30 p.m. Jens moved to adjourn. Seconded by Karlman, motion passed.

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