Port Washington, WI
November 20, 2002
Ozaukee County Safety Committee
Meeting Minutes
The Safety Committee met in Room 117 @ 10:00 am
Members Present:
Gerard Behlen Betty Klumb
Laurie Blattner Cheryl Isacson
Mary DeLuca Karen Makoutz
Mary Fitzgerald
John Kuhnmuench was unable to attend, Betty substituted for John.
Employee ID Update / employee use / security update. ID Machine is
here at the Admin. Center now. All those who were in need of badges have
been contacted. Question has been raised again that we need to have this
system backed up and that NONE of the employee pictures or information be
kept on the hard drive. Sherrie will discuss with Mark Lesar and if needed
the Technology Resources Dept. on how this should be taken care of for
safety purposes. Question brought up as to what the current purpose of the
ID Badges is. There is no penalty for not wearing them, no one checks,
etc.
Security Guard – The committee is still of the feeling that the
security guard is very necessary. The status at this time (as of our last
safety committee meeting) is that Peter had this included in his budget
and that the Building Committee asked for an additional study to be done.
John was also going to do further research into using grant money. Gerard
made mention again that the grant money is not to be used for personnel
only equipment. The committee suggested that we find out what the Building
Committee is looking for in this additional study and if there is anything
we can help provide. Prior quote for a security guard for 18 hrs./wk was
$12,392. Gerard mentioned that he felt the Building Committee was seeking
a study to see if the costs should be incurred by another department, such
as Human Resources. Laurie mentioned that the back doors haven’t always
been locked at night. Karen stated that Dane County is a much more secure
environment with only one entrance accessible to the public. It has been
suggested that we look into a system to access all other doors using an
ID. A motion was made by Cheryl Isacson to lock all doors, all of the
time, except the main entrance of the Administration Center. Signage would
be placed at the other entrances stating Employee Entrance Only and
directing Public to the main doors. Employees would use their keys to
enter all secured entrances. This motion is being made to protect the
safety of employees. The motion was seconded by Mary DeLuca. Committee
vote taken and all are in agreement. Discussion regarding doing the same
for the Justice Center, however, it was decided it was best to complete
the Administration Center first.
Elevator Update. John will update the committee at the next meeting
regarding his discussion with Joe on the elevator situation. It is of the
opinion of the majority of the committee that the West Elevator is another
lawsuit waiting to happen.
Security Survey. We need to develop questions for employees
regarding their security concerns. Questions such as – Do you feel safe?
What suggestions would you make? What do you feel is the top security risk
of the building? If someone has a concern please contact one of the
members of the committee. The committee would then invite those with
legitimate concerns to attend a meeting. This survey should be sent out to
all county employees. Survey should ask what building the employee
works. A draft of this survey should be sent to all committee members for
review and possible suggestions of other questions.
Other Suggestions Welcome. A. With winter coming the issue
of the water run-off by the curb, was again brought up. It was mentioned
that it is an engineering problem which should be corrected by either the
Highway Dept. or City of Port. It was again mentioned that the issue is
that sidewalks should be used walking to the corner of the street and
crossing at the crosswalk to avoid these problems. B.
Administration Center North parking lot is already having problems with
icing up. The parking lot must be salted during days when there is ice.
Peter and Joe will be contacted regarding this. Yesterday was very
dangerous in the lot and it was not salted. C. 911 – Last month the
question was asked if when 911 is called if Port PD knows where exactly in
the building the call came from. Debbie, the switchboard operator here in
the Admin. Bldg., stated that she will receive a call from the police
department asking who placed the 911 call. She is not always informed of
who has placed a call. This situation needs to be investigated. 4th
Floor has an emergency system in place with the buzzer system. Sherrie
will check with Duane regarding 911 calls and how they could be identified
at the Police Department. It was mentioned that some departments have
their line information blocked so that the person receiving the call
cannot tell that the call is coming from here. Sherrie will also ask Duane
how it would affect those departments. Also, we would then need to get
maps to the police department of the building regarding phone locations. 4th
Floor already has maps in place at the PD.
The next meeting is scheduled for January 15th, 2003 at 1:30 pm in Room
#118 of the Administration Building. Meeting declared adjourned at 11:05
am.
Table of Contents
Port Washington, WI
October 16, 2002
The Safety Committee met in Room 118 @ 1:30 pm
Members Present:
Laurie Blattner Cheryl Isacson
Mary Fitzgerald John Kuhnmuench
Bob Haupt Karen Makoutz
Nicholas Holzer Bill Stolte
Building Committee Update. A. Evacuation Plan – Drills. Drill
yesterday went well. Some departments would like different evacuation
routes. Some departments didn’t know what to do. If someone is in another
area at the time, they should go to that areas evacuation site and in a
real event a firefighter would notify the employees area that they are
elsewhere. Some employees felt they needed to get their briefcase, coat,
etc. Everyone needs to follow the evacuation procedures. Question was
brought up about the papers in the doors, some departments did this. Bill
suggested a sticky tack paper be placed near all those doors all the time
and in this event the evacuation officer would just grab it and place it
on the door when leaving. The evacuation was verified in less than 5
minutes which is very good. We should do a drill on an annual basis,
around Fire Prevention week. We will put something together for the next
newsletter. Highway Dept. will be looked at next for a drill. The Jail
conducts fire drills 12 times/year. B. Maps. Maps were framed and
hung prior to the drill.
Employee ID Update. ID Machine will be back here at the Admin
Center soon. Question was raised regarding back ups in the future.
Suggested that the file should be stored on the server. Reminders to
employees about wearing badges and reminders to department heads regarding
the visitor/contractor badges need to go out.
Elevator Update. West elevator is out again today.
Safety Training Log. John would like to set up a training log of
what has been done and what everyone wants for training within
departments. Discussion regarding employee safety in critical incident
situations. Question raised asking if Port PD knows where the call comes
from if 911 is used within the Admin. Center. It was suggested that if a
worker is aware there may be a potential situation that they should sign
out a pager. Social Services has a security system installed now which
allows them to have an open line to the Dispatcher at the Sheriff’s Dept.
Other Suggestions Welcome. A. Meeting Board – for the lobby
area – John said that this is on order. B. Security – Building
Security Meeting was held at the Justice Center – Justice Center did a
mock drill of an irritated citizen with a gun, the drill did not go well.
Response time was just under 10 minutes. Response is much quicker when a
weapon isn’t involved. Not enough camera monitoring. Mary suggested that
the mail drop boxes should not be located so close to the building. Still
looking into security money for the Admin. Center. C. Winter
Walkways are still going to be a problem. D. Critical Incident
Reporting – Question asked regarding if this information (used by Social
Services) has been shared with the rest of the county. E. Bike
Trail Safety – It was asked who is responsible for the safety. The Parks
Dept. and each municipality is responsible. Nick Holzer mentioned that
Grafton cannot get the Rescue Squad on the trail. Another issue is the
driveway at the Highway Department that is close to the Bike Trail – very
dangerous situation. F. Security Survey – suggested to send
something to all county employees asking how secure they feel. Also
suggested to put something in the newsletter inviting others to attend the
Safety Committee meetings if they have security issues or to contact a
committee member.
The next meeting is scheduled for November 20th, 2002 at 10:00 am in
Room #117 of the Administration Building. Meeting declared adjourned at
3:00 pm.
Table of Contents
Port Washington, WI
September 18, 2002
Ozaukee County Safety Committee
Meeting Minutes
The Safety Committee met in Room 117 @ 10:00 am
Members Present:
Gerard Behlen, Cheryl Isacson, Laurie Blattner, John Kuhnmuench, Mary
DeLuca, Bill Stolte, Mary Fitzgerald
Building Committee Update. A. Evacuation Plan – Drills. Once the
maps are all posted we will then do a drill. Fire Prevention Week is
coming up in October – tie it into that with some promo’s about safety.
John will let department heads know to inform employees. B. Maps.
Justice Center – each floor has access to outdoors. Maps are needed
there also. Laminated maps for Admin. Center were approved.
Accessibility Study Committee. Further reviewed the
recommendations of the committee. It was determined that improved
signage for communication is needed. Recommendation made for waiting
room doors to be left open might pose a safety problem.
Employee ID Update. Computer is en route. Should be to the
Administration Center by mid October for use here. John will send out a
memo as a reminder on wearing badges. It was discussed and decided that
Committee Members and the general public do not need badges. An email
will be sent out when the ID Badge system is up and running. Everyone
who hasn’t gotten a badge will be contacted.
OSHA Reporting / Record Keeping / Log / Maintenance. An OSHA log
will be kept by the Human Resources Dept. for each location.
Other Suggestions Welcome. A. John will do a safety tour
to determine what areas might need some additional training. B.
Security – Peter put the security guard into his budget, it went before
Buildings Committee today, they would like an additional study. Laurie
mentioned that juveniles are hanging around a lot at this time of the
year. AODA meetings, Teen Anger Management, etc. done over at ARO across
the alley. John had checked into getting some grant money for this
purpose. The Domestic Preparedness Equipment Grants are already
ear-marked. Has been talked about that there is a need for the Feds to
authorize this to be opened up to Personnel. C. West Nile –
should include some info. for the newsletter. D. Follow-up with
Joe regarding the West Elevator problems. E. Injury Report form
is being developed. F. Bike Trail – Safety – some areas need
improved signage.
The next meeting is scheduled for October 16th, 2002 at 1:30 pm in Room
#118 of the Administration Building. Meeting declared adjourned at 10:45
am.
Table of Contents
Port Washington, WI
August 21, 2002
The Safety Committee met in Room 118 @ 1:30 pm
Members Present:
- Gerard Behlen
- John Kuhnmuench
- Laurie Blattner
- Bob Haupt
- Rosalie Kraus
Building Committee Update. A. Evacuation Plan – Drills. Once the
maps are all posted we will then do a drill. John would like to view a
drill at Lasata. B. Maps. Final draft was presented – Damon will
prepare the final versions for all locations in Admin. Ctr. Suggested that
these be framed. It was decided not to address the tornado evacuation on
these maps at this time. Discussed where disabled should be during
evacuation and it was decided that near an elevator as previously
discussed is not the proper location. Gerard presented a book on ADA –
Areas of Rescue Assistance. The stairwell or near the stairwell is the
proper location. It was decided that we should post signs in each location
that is an "Area of Rescue Assistance" for the disabled (example in the
book). C. First Floor Interview Room. Bob Haupt met with his staff
from Economic Support to discuss and they currently do not ask questions
of their clients as to whether they are disabled and what assistance they
may need. His unit feels that almost everyone they serve would be better
off being served in a first floor office and they feel that they should
just relocate the first floor. Since this isn’t possible, he would like to
try using the room with a computer on a cart available for use in this
capacity on a test basis and see what kind of usage we would have.
Accessibility Study Committee. Frank Peterson and Ginger Ayres
provided us with a listing of the building recommendations from their
committee. Discussion started with the first item – ADA Self Survey and
Gerard stated that he believed it was done in 1992 or 1993. Most areas
looked at were un-repairable. Discussion on the second item which is
regarding the Admin. Center entrance and it was decided that a ramp is not
possible and that requirements are currently met with ramps on both
corners. It was then decided that we would distribute this list of
recommendations for the rest of the committee to review and we would
discuss in detail at our September meeting.
Employee ID Update. The replacement computer will be here in about
3 weeks. It has been noticed that many employees are not wearing their
badges regularly. John will send out a reminder on Preparedness and
Awareness especially since September 11th is soon approaching.
OSHA Reporting / Record Keeping / Log / Maintenance. Discussion on
OSHA Exemption for LASATA. Rosie will send more information regarding
their exemption. An OSHA log will be kept by the Human Resources Dept. for
each location. We now have a policy in place for Injury Reporting and this
was distributed. Mary DeLuca from Public Health prepared this policy for
their department and it has been adapted for use within the county. We are
still looking at changing the Incident Report Form.
Safety Training / Needs Survey. John would like to get a survey out
to department heads on safety training. What safety training is required
from each area – Lasata, Sheriff’s, Highway, Maintenance, etc. Social
Services has had training from Law Enforcement on how to deal with a
volatile situation. We may need to add more safety related training.
Other Suggestions Welcome. A. Laurie asked the status of a
security guard for our building. John stated that it should be put on the
budget for 2003 for the building committee. B. Laurie asked what
the status is for the emergency buzzers that were supposed to be put in
Social Services. Bob Haupt stated that Duane needs to know where to put
them. This system opens a speaker in the box that goes to dispatch it is a
one way open line for them to hear what is going on.
The next meeting is scheduled for September 18th, 2002 at 10:00 am in
Room #117 of the Administration Building. Meeting declared adjourned at
2:15 pm.
Table of Contents
Port Washington, WI
May 15, 2002
The Safety Committee met in Room 118 @ 1:30 pm
Members Present:
Gerard Behlen
Cheryl Isacson
Mary DeLuca
John Kuhnmuench
Mary Fitzgerald
Bill Stolte
Bob Haupt
Building Committee Update. A. Evacuation Plan – Drills. Since the
weather is nice now we should start having drills. Plan a drill for
Justice Center also. Maps – Peter has for each floor. Bill Stolte gave
them to Peter. The maps should get marked with a red line for fire
evacuation route and blue for tornado evacuation route. Question was
raised on what the numbers are for how many people can be in
hallways/steps, etc. It was mentioned that the stairways are a very safe
place for evacuation during tornado. Departments need to review with staff
– tornado and fire evacuation plans. A note should be sent to Dept. Heads
to do this. B. First Floor Interview Room. Bob Haupt had asked
Economic Support Unit Supervisor and the response was that they want to
move permanently. Bob will discuss with his staff regarding this and he
feels they should use this room when there is threatening weather. It was
suggested that we ask Fred Hesselbein about using the room for his
purposes also.
Employee ID Update. A. Visitor & Volunteer Badges – Justice Center.
Reminder to Dept. Heads that these are available. Justice Center ID’s to
be done shortly. New employees are going out to MeeKwon now.
OSHA Reporting / Record Keeping / Log / Maintenance. John would
like to get a handle on accidents. Elevator Accident – elevator was closed
down, fixed, a component is being changed. Social Services had an incident
a month ago. We do have a maintenance agreement. Mary asked if they are
safe – yes they are. OSHA 300 log reporting – get on top of that. Public
Health keeps their own OSHA logs. Bob asked if we could send email to all
employees – Safety Awareness Alert – making sure they are aware that they
should be reporting incidents. We need to take a look at our incident
reporting form – needs updating, is redundant. Bill has some generic
forms.
Incident Reporting. Critical Incident Report – Laurie did send down
the form to John. Bob mentioned that we may want to review these incidents
in our committee also.
Other Suggestions Welcome. A. Take a look at Bomb Threat
procedure. B. We keep records when things have been repaired. What
about Highway/Vehicles? Elevators are inspected monthly/yearly by State.
If there is a death or serious injury we will be investigated to see what
records were kept on maintenance or repairs. C. Bike Trail –
signage – warnings to traffic. John will discuss with Bill Knight. D.
Safety training – who does it? Who needs it? Public Health Dept. did
some training with Lasata employees. E. Mary asked if we could do
some training on Violence in the workplace. Bob Haupt mentioned that he
does have a video on "Dealing with Hostile People". We also need to think
about domestic violence in the workplace.
The next meeting is scheduled for June 26th, 2002 at 10:00
am (changed from 6/19 due to contract arbitrations) in Room #118 of the
Administration Building. Meeting declared adjourned at 2:30 pm.
Table of Contents
Port Washington, WI
April 17, 2002
The
Safety Committee met in Room 118 @ 10:00 pm
Members Present:
Gerald Behlen
Cheryl Isacson
Laurie Blattner John Kuhnmuench
Kathy Bleau Dean Roberts
Nicholas Holzer
1.
Building Committee
Update. A. Evacuation Plan – Drills.
A Tornado Drill will be conducted on
Thursday, April 18th. Discussion regarding communication of
this to all employees. It was suggested that each department head let
their employees know. Does everyone know where to go? Is the Auditorium
the best choice for everyone in a Tornado situation? Many offices have
vaults or other stable areas. Many rooms and areas downstairs are
suitable, not everyone would need to be in the Auditorium. However, each
department should have a designated location, so that head counts will be
easier, such as outlined in the Evacuation Plan for fire emergencies. A
rough draft of maps detailing evacuation routes was distributed. One map
for tornado evacuation and one for fire. John will send a memo to each
department head regarding the need for maps in each area and determination
of that tornado evacuation location for their department. John is
checking with Register of Deeds to see if there is a way we can make the
maps more professional. Then we can have laminated for each department to
post. It was suggested that these maps be included with employee
orientation packets upon hire (individual to each department).
B. Signage.
Peter is going to defer the
Administration Center sign for the next budget.
C. Parking Lot Lighting.
Poole has agreed to turn lights on for our front lot. Logistics still to
be worked out. South lot lights will be left on later in the evenings.
D. First Floor Interview Room.
Peter suggested that Room 117 be used for this purpose. It is
already wired and ready to go. We would schedule use of this room via
electronic calendaring. Suggested that this room could also be used for
evening meetings. It was discussed that some disabled may not want to
have special accommodations. It was decided that they can be offered a
choice of meeting location. Although, some would not even know that it
was a special accommodation. Sharon Gilman, Aging Services, does not see
a need for them to use the interview room. John will discuss this further
with her.
2.
Employee ID Update.
A. Visitor & Volunteer Badges.
Badges are now completed and will be in use soon. Justice
Center would also like to have some. It was decided that at the Justice
Center both the Sheriff’s Dept. and Clerk of Courts would have badges to
distribute. These will be issued by the department heads and there will
be a sign-out sheet for them to complete.
3.
Building Security.
A. Uniform Guard After Hours.
Received three quotes – annual fiscal
impact ranging from $12,300 - $16,500. This was proposed to Tom Meaux and
since the slower summer months are coming up, this will wait to be put in
as a budget item to be implemented next year. Laurie Blattner mentioned
that there is higher activity among juveniles outside the Administration
Center in the summer months. Dean Roberts will look into having the area
checked.
4.
OSHA Reporting /
Record Keeping / Log / Maintenance.
It was determined that most individual departments are keeping their own
logs, Highway, Sheriff’s, Public Health, Lasata. Sheriff’s Dept. sends
there reports to the Training Officer and he reviews to determine if
changes need to be made in procedures. John mentioned that Safety being
one of his responsibilities that he wants to make sure there is someone
that will oversee the big picture. Training and awareness of safety
issues should be conducted. Currently Worker’s Compensation is not out of
hand.
5.
Incident Reporting.
Injury to Public – Where are
these reports going? Someone needs to oversee what is occurring.
6.
Other Suggestions
Welcome. A. John is
currently reviewing all insurance coverages for the county. Discussion
regarding Sheriff’s Dept. accidents and injury to prisoner’s – all of
these are reported to the Chief. Highway Dept. should have CDL
restrictions. John will suggest that he get everything from all areas (OSHA,
Incident Reports, etc.) Appears everyone is doing it, however, a central
location is needed. B. It
was mentioned by Peter that the property above our parking lot is Ozaukee
County property and liability issues were raised due to the lack of
fencing and the steep decline in the property. It has been recommended
that a fence be put in. C.
Upcoming Employee Events were discussed. We would expect there to be
no safety issues, however, being brought up to inform committee. Friday,
August 2nd at 3:00 there will be an event held at the Ozaukee
County Fair for employees of the county as well as other municipalities –
still looking at if there will be a hospitality tent for this. Will issue
tickets for food, soda, etc. The other event will be the opening of the
Bike Trail on Saturday, Sept. 28th. This would possibly
include a Bike/Hike/Ride. Riding a hay wagon on the trail if some
participants care not to bike or walk. Highway Dept. would assist in food
for this event.
The next meeting is scheduled for May 15,
2002 @ 1:30 PM in Room #118 of the Administration Building. Meeting
declared adjourned at 11:00 AM.
Table of Contents
Port Washington, WI
March 20, 2002
The Safety Committee met in Room 118 @ 1:30 pm
Members Present:
Gerard Behlen Nicholas Holzer
Laurie Blattner Cheryl Isacson
Kathy Bleau Rosie Kraus
Mary DeLuca John Kuhnmuench
Bob Haupt
Building Committee Update. A. Evacuation Plan. Plan reviewed
and approved by Port Fire Department. Would be a good idea to have
each department go over plan with their departments. A drill will be
done in the near future. John Kuhnmuench will discuss at the
Department Head meeting. Discussed fire response times and it was
said that it is generally 3 – 4 minutes. B. Signage. Peter
Waldkirch stated that the proposed Administration Center sign was
originally quoted at $500 and was approved by the buildings
committee. The proposal then came in for $1500 and suggested it will
need to go in the building budget. John Kuhnmuench stated that we
could make our own department signs for the evacuation plan and
laminate them here. C. Parking Lot Lighting. Peter Waldkirch
discussed the lighting in the alley behind the Administration
Building. A spotlight on the side of the building was estimated at
$2,800. Monthly electric cost of these back lights is estimated at
$17/mo. Peter will get the back lighting in the budget. There is a
city pole on the corner near the front lot. We could replace the
pole and mount with 2 lights to the parking lot for $2,500. Also
discussed was asking Poole to let us "use" their lighting during
certain hours for our lot. Poole charges us $8,000/yr. for the
parking lot use. Peter will talk to Poole. WEPCO won’t let us use
their poles. D. First Floor Interview Room. Room 102 would be
the only room available to use for the general purposes of meeting
those incapable of meeting in any upper level department. Furniture
would have to be moved around to accommodate. It is a very small
area but would be possible. A computer would be needed in the room,
it was suggested that one be available on a rolling stand.
Receptionist would control the room schedule. Committee recommended
moving forward with this.
Employee ID Update. A. Visitor & Volunteer Badges. Camera is
moving April 1st to MeeKwon. Human Resources Department
is checking into the possibility of having a digital camera here to
take pictures and then emailing the file to MeeKwon for a badge to
be produced. Visitor badges would be for vendors, contractors, etc.
Departments would be responsible for requiring badges for anyone in
those categories coming into their departments. Discussion was
raised regarding the fact that some contract workers are here quite
early in the day. Discussion was also raised regarding possibly
color coding the badges by department somehow, pros and cons of
this. We would start with about 24 cards numbered 1 – 24. Try this
out to see what works and what doesn’t work. Switchboard would
control sign in and distribution of cards.
Building Security. A. Uniform Guard After Hours. John
Kuhnmuench presented proposal rates from three security companies to
provide security from 5-9 in the evening Monday - Friday. The rates
range from approximately $13 - $15/hr. Most of the firms have a
minimum of 20 hrs./week. Peter will address this issue with the
building committee. Will also need to check on cell phone or beeper
for the guard.
Safety training, availability of CPR, other. A. Defibrillator.
Discussion on whether we should have a defibrillator here at the
Administration Center. Majority in agreement that we should have
one. They are very user friendly, anyone can use it. Approximately
$3,500. Even though the Fire Department is close, response time is
still 3 – 4 minutes. Committee recommended purchase of one
defibrillator to be stored at switchboard.
Other Suggestions. A. John brought to the attention to the
committee that some committee members have difficulty attending
meetings afternoons every month. It was proposed that we alternate
morning and afternoon meetings. Starting with next months meeting we
will have a 10:00 am meeting. B. Kathy Bleau commented that
she is very impressed with the feedback and results of this
committee. Many compliments from other employees. C. It was
discussed that the Accessibility Committee should review the
proposal of the first floor interview room. D. Discussion
again regarding the Incident Reporting – we need to develop a county
wide system. Social Services does have a good format for the
procedure in place, could be adapted for general county use. Laurie
Blattner will send John Kuhnmuench a copy of it. Employee Accident
Reports and Visitor Injury Reports need updating and we need a
system in place to analyze them. E. It was brought up that we
should look into having a "Safety in the Workplace" workshop again,
put on by the Capitol Police from Madison. This is a very beneficial
presentation which the county had several years ago. Laurie Blattner
will send John information that she has regarding this.
The next meeting is scheduled for April 17, 2002 @ 10:00 AM in
Room #118 of the Administration Building. Meeting declared adjourned at
2:30 p.m.
Table of Contents
Port Washington, WI
February 20, 2002
Ozaukee County Safety Committee
Meeting Minutes
The Safety Committee met in Room 118 @ 1:30 pm
Members Present:
Gerard Behlen, Nicholas Holzer, Bill Stolte, Laurie Blattner, Cheryl
Isacson, Mary DeLuca, Rosie Kraus, Mary Fitzgerald, John Kuhnmuench, Bob
Haupt Karen Makoutz
Building Committee Update. A. Evacuation Plan. Sent to Port
Washington Fire Dept. to critique. At this time, the plan is for the
Administration Ctr. Only. Question was raised regarding tornado’s being
addressed, yes they are. Discussion regarding the Emergency Fire Door in
hall near Register of Deeds – it will close after fire melts the fusable
links. More information on this door is needed. Discussion regarding
fire in the jail, we are meeting state code and there are regular
inspections. B. Signage. Peter Waldkirch is getting quotes for
Ozaukee County Administration Center sign. Lasata should talk to Peter
about what signs are needed there. C. Parking Lot Lighting. John
Kuhnmuench mentioned that there is a nice light in the parking lot when
there is a funeral at Poole. We need to talk to Poole regarding the
light they have to see if that would be an option to light our lot after
dark.
Employee ID Update. A. Completion of Employee Pictures. Most
employees now have their badges. Camera will be going back to MeeKwon
during March. Will need to have new employees go there to have photo ID
made, times will be set for this to be done. B. Visitor & Volunteer
Badges. Proposed Generic Badge for vendors, volunteers, consultants,
etc. (someone here for a day or more). Receptionist at Information Desk
would control. Nighttime visitors – would be beneficial if there was an
events log, so that employees who are here after hours know what events
are going on in the building in the evening. A pedestal sign listing
events and directing visitors would be helpful also.
Building Security. A. Uniform Guard After Hours. John
contacted 3 groups for quotes. Will ask Department Heads how much after
hours work there is. Email them prior to Dept. Heads meeting so they can
gather the information. Discussion regarding how employees would have
access to the security guard – this will be outlined when it is put in
place. There would also be a visitors log kept and a sweep of the
building as part of their duties.
Departmental First Aid Kits. Discussion – each department should
just have their own supplies (bandaids, Tylenol, etc.) As for helping
anyone visiting the building who is injured or in need of help, 911
should always be called. Public Health could handle an immediate
response IF AVAILABLE before EMT arrives, however, EMT’s are so close
that this isn’t a real viable option.
Incident reporting (accidents, health related, strange people
wandering halls). 9-9-1-1 (remember the first 9) should be called
for any issue that arises. Strange person – definition of strange person
can vary – if someone is suspect of someone they should contact main
switchboard and/or call 9-9-1-1. Discussion regarding use of security
cameras. Incident reporting forms – for non-employees is very archaic.
Social Services report would be ideal for entire county. Public Health
also has one.
Safety training, availability of CPR, other. CPR, bi-lingual
skills, sign language – John will ask Department Heads for anyone with
these skills, to compile a list. However, in an emergency best to call
9-9-1-1. Discussion regarding portable defibrillator – we are so close
to Fire Dept. it doesn’t pay to have one on site.
Other Suggestions. A. The County is currently reviewing all of
the County insurance policies for duplicate coverage or lack of
coverage. B. 9-1-1 Condition training to employees to call
9-9-1-1. C. Interview room on 1st Floor for those
disabled or elderly, would need to be wired for computers, phones, etc.
Peter is taking this to the Buildings Committee. D. Mail Handling
– Social Services had one attendee at the training session for mail
handling offered by the Emergency Management Department. Question was
raised why Marie and Debbie did not attend, since they are the primary
mail handlers. Was this a lack of communication? – No, the County
Clerk’s Office said ‘no’ to having anyone attend. This session will be
repeated in the future for County Board Supervisors and anyone else
wishing to attend.
The next meeting is scheduled for March 20, 2002 @ 1:30 in Room #118 of
the Administration Building. Meeting declared adjourned at 2:30 p.m.
Table of Contents
January 16, 2002
The Safety Committee met in Room 117 @ 1:30 pm.
Members Present:
Kathleen Bleau Nicholas Holzer Karen Makoutz
Gerard Behlen Cheryl Isacson Dean Roberts
Laurie Blattner Rosie Kraus
Mary DeLuca John Kuhnmuench
Bob Haupt Bill Leppla
1. Building Committee Update. A. Evacuation Plan.
John and Bill Stolte are working on a draft
evacuation plan for Administration Building. The evacuation plan should
include bomb threats. There is a concern regarding clients in wheelchairs.
A suggestion was made to check out accessibility of rooms on the first
floor. Communication needs to be improved during fire alarms. B.
Signage – Committee members agreed that more signage is needed in all
areas. Visitors need to know where departments are located upon entering
the building. Building needs to be identified as Administration Center.
The Accessibility Committee may be addressing some of these issues. C.
Parking Lot Lighting - Both parking lots at the Administration Center
are dark and need additional lighting. Are lighting standards being met?
John agreed to address the Building Committee regarding lighting issues.
2. Employee ID Update. A. Completion of Employee
Pictures - 30 to 40 employees still have
not been photographed. John will send a memo to departments to get this
accomplished. B. Phase II (contract and volunteer) –
Committee members agreed there should be a different color background for
volunteers and contractors. Visitors will not have photo ID’s.
3. Building Security. . Uniform Guard After Dark –
John is in the process of getting proposals. A
survey of departments should be done to determine how many departments are
using the building after the normal work day hours.
4. OSHA Reporting Requirements.
Currently Lasata and Public Health are
maintaining an OSHA log. Ozaukee County is participating in an OSHA
survey.
5. Other Suggestions. A. John
will contact the City of Port Washington regarding the water accumulation
and roadway conditions on Main Street. This can be a safety hazard, as the
curb gets icy and slippery. B. It was decided that Safety Committee
Meetings will be held monthly (3rd Wednesday of each month). C.
John has access to other counties policies through WACPD. If departments
are interested they should contact Human Resources.
The next meeting is scheduled for February 20, 2002 @
1:30 in Room #118 of the Administration Building. Meeting declared
adjourned at 2:30 pm.
