Ozaukee County, Wisconsin - Minutes

Eastern Shores
 Library System
 Board of Trustees
December 16, 2002
November 25, 2002
October 28, 2002
September 23, 2002
September 19, 2002
August 26, 2002
July 22, 2002
June 24, 2002
April 20, 2002
March 25, 2002
January 28, 2002
2001 Minutes

Monday, December 16, 2002

Present: Linda Bosman, presiding; Carol Baumann, Jackie Burmesch, Kathleen Goedde, Mary Huenink, Bill Jens, Sue Karlman, Richard Karshna, Fred Kraemer, Nancy Lewis, Tom Nelson, Richard Rupert, Marilyn Toepel, and Joann Wiesner. Absent: Sheila Gannon. Also present: David Weinhold, Director; John Hanson, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Bosman called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the November 25, 2002 meeting. Seconded by Wiesner, motion passed.

4. Approval of Expenditures: Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Jens, motion passed. Goedde reviewed the current expenditures and moved for approval. Seconded by Baumann, motion passed. November and December financial report will be presented in January.

5. 2003 Library System Budget Adjustments: Ozaukee has agreed to extend the time of the loan repayment to reflect a seven-year period. We also refinance the US Bank Loan. The new repayment schedules for the loans reduces the principal and interest portion of the 2003 budget by $28,994. Nelson moved to approve the change in the EasiCat loan principal and interest portion of the 2003 budget. Seconded by Goedde, motion passed.

6. Library Advocacy Strategy for 2003: Weinhold discussed the Advocacy Plan and the WLA State Legislative Agenda for 2003-2005 Biennium. WLA would like the library boards to endorse the State Legislative Agenda. Karlman moved to table the State Legislative Agenda to the January 2003 meeting. Seconded by Kraemer, motion passed. Weinhold suggested ESLS hosting a listening session for legislators. Issues would be specific to how the System benefits the local libraries, local and state residents.

7. Library Delivery Truck Repairs: A rental truck was needed for two weeks while the truck had its transmission rebuilt. This work was covered by warranty.

8. Methods Employed by SLAC to Address Net Lending Issues: Onufrak reported that "masking" will be used on certain Mead Public Library materials to help reduce net lending of their materials. Masking will allow certain materials at Mead to only be checked out by a walk-in patron or a patron that holds a card issued directly by Mead Public Library. This procedure will be reviewed after six-months. Board members discussed their reservations on this procedure. Karlman moved that the action of SLAC to restrict access to EasiCat materials goes against the spirit of EasiCat. The board encourages SLAC to wait for new technology that would address the net lending problems in the public libraries. Seconded by Rupert, motion passed with one abstention.

9. Board Members Terms Expiring: All Ozaukee trustees have been reappointed. Sheboygan County has recommended reappointment of the trustees but County Board has not yet confirmed the reappointments.

10. Trustee Handbook: Weinhold reviewed Trustee Essential #13 " Library Advocacy."

11. Staff Report: Krueger reported that the competitive Special Needs LSTA grant was not received. Onufrak reported that the Horizon software will be updated Tuesday March 11, 2003.

12. Adjourn: At 6:15 p.m. Huenink moved to adjourn. Seconded by Karlman, motion passed.

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Eastern Shores Library System Office

Monday, November 25, 2002 Called to Order: 4:30 p.m. Adjourned: 6:00 p.m.

Present: Linda Bosman, presiding; Carol Baumann, Jackie Burmesch, Kathleen Goedde, Mary Huenink, Bill Jens, Sue Karlman, Richard Karshna, Tom Nelson, Richard Rupert, and Marilyn Toepel. Absent: Sheila Gannon, Fred Kraemer, Nancy Lewis, and Joann Wiesner. Also present: David Weinhold, Director; John Hanson, TAC Advisor; Sharon Winkle, Director, Mead Public Library; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Bosman called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the October 28, 2002 meeting. Seconded by Karlman, motion passed.

4. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Baumann, motion passed. Goedde reviewed the current Financial Statement Report ending October 31, 2002 and moved for approval. Seconded by Baumann, motion passed. Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Burmesch, motion passed.

5. Resource Library Director Report: Winkle reported that the 2003 Agreement Between Mead Public Library as the Resource Library and Eastern Shores Library System has been signed and returned to Eastern Shores. Winkle and Weinhold are planning a reception for Cal Potter who is retiring from the Division for Library Services and Technology. Winkle spoke about the meeting with Dan LeMahieu, Chairperson of the Sheboygan County Board, about Mayor Schramm’s request for a County Library Planning Committee. The Plan expires in 2005 so the County will budget funds for a 2004 planning committee.

6. Public Comment and Correspondence: Weinhold reported that ESLS received the first state aid payment for 2003 in the amount of $410,313. The second payment for 2003 will be received after the completion of our system’s 2002 annual report and evaluation. The second correspondence was a response from Gus Wirth, Chair of the Ozaukee County Board to Tom Nelson’s letter to Ozaukee County Finance Committee to reinstate the $20,000 for the reimbursement of public libraries. The final correspondence was from the Winding Rivers Library System with the report on Minimum Compensation Recommendations for WRLS Area Library Directors.

7. Committee Reports:

a. TAC Advisor - Hanson reported on the November 19 TAC meeting. Some of the issues discussed were the Legislative Update and DPI Budget request for 2003-2005, WiscNet mail as the new e-mail provider, Ozaukee County Library Service Appropriations, e-Book Reader evaluations, and the Acquisitions module in Horizon.

8. 2003 County Library Services Request: Weinhold reported that the Ozaukee County Board reinstated the proposed $20,000 reduction to public libraries. Board members received copies of Weinhold’s response to Ozaukee County Supervisor Warren Stumpe. Ozaukee County extended the shared automation loan out 5 years to a total of 7 years and changed the payment to reflect that change.

9. WLA Legislative Agenda for 2003: Trustees received names and addresses of the new legislators. Also discussed was the WLA Stand Up for Libraries State Legislative

Agenda for 2003-2005 Biennium. Library Legislative Day will be held Tuesday, February 4, 2003.

10. Resource Library Agreement: The 2003 Agreement Between Mead Public Library as the Resource Library and Eastern Shores Library System has been signed and returned to Eastern Shores for our President’s signature.

11. Horizons User Group Meeting: Onufrak attended the HUG conference in Orlando Florida and reported on the sessions he attended.

12. Expiring Board Members Terms: Weinhold reminded trustees when their terms ended and who to contact for reappointment.

13. Report on Delaying GASB 34: Weinhold reported that there is no information at this time.

14. Trustee Handbook: Weinhold reviewed Trustee Essential #7 "The Library Board and Library Personnel."

15. Youth Services Liaison for 2003: ESLS staff will maintain and schedule the Ellison die machine and coordinate the Youth Services Liaison activities.

16. Adjourn: At 6:00 p.m. Goedde moved to adjourn. Seconded by Karlman, motion passed.

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Eastern Shores Library System Office

Monday, October 28, 2002 Called to Order: 4:30 p.m. Adjourned: 5:50 p.m.

Present: Linda Bosman, presiding; Jackie Burmesch, Kathleen Goedde, Mary Huenink, Bill Jens, Sue Karlman, Richard Karshna, Fred Kraemer, Nancy Lewis, Tom Nelson, Richard Rupert, Marilyn Toepel, and Joann Wiesner. Absent: Carol Baumann and Sheila Gannon. Also present: David Weinhold, Director; John Hanson, TAC Advisor; Sharon Winkle, Director, Mead Public Library; Ann Krueger, Library Services Manger; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Bosman called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the September 23, 2002 meeting. Seconded by Wiesner, motion passed.

4. Approval of Expenditures: Goedde reviewed the current Financial Statement Report ending September 30, 2002 and moved for approval. Seconded by Lewis, motion passed. Goedde reviewed the current expenditures and moved for approval. Seconded by Karlman, motion passed. Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Wiesner, motion passed.

5. Committee Reports:

a. TAC Advisor - Hanson reported that there was a special TAC meeting held Friday, October 18, 2002. This special meeting discussed the Ozaukee County Finance Committee’s recommendations to make two changes to the Ozaukee County Library service proposal.

b. Contracts Committee - The Committee reviewed the counterproposal for the 2003 Resource Library Agreement. The Committee recommended no change to the ESLS proposal for the 2003 Resource Library Agreement. The Committee also completed its review of the request to renegotiate the Manitowoc Calumet Library System agreement. The Committee recommended no change to the Intersystem Agreement.

6. Report of 2003 County Library Services Request: Weinhold reported that the Sheboygan County request has been accepted. The Finance Committee of the Ozaukee County Supervisors recommended two changes to the Ozaukee County Library Service proposal. The first was to extend the time of repayment of the Ozaukee County shared library automation loan to a seven-year period and to change the loan payment. The second was to reduce the reimbursement of public libraries by $20,000. This would be achieved by reducing the reimbursement level from 85% to 76%. Kraemer moved to authorize the Library System Director to sign the Amended Payment Agreement for the shared library automation loan with Ozaukee County. Seconded by Nelson, motion passed.

7. Report on Change in Maintenance of Effort Requirements: The Department of Public Instruction responded to the question about the maintenance of effort requirements for library system membership of a joint public library. The DPI legal counsel reviewed the Wisconsin Statutes and interpreted them to allow maintenance of effort for a joint public library to be calculated based on the combined effort of all of the joint library participants. This interpretation of Section 43.15(4)(c)5 will now be the official DPI interpretation of this section.

8. Status of City of Sheboygan Mayor Schramm’s Request: Mayor Schramm has requested that Sheboygan County run the libraries as a County Library System. Winkle and Weinhold have met with Adam Payne, Sheboygan County Administrative Coordinator. This issue will be addressed during the next Sheboygan County Library Services Planning process.

9. DPI’s 2003-2005 Budget Request for Libraries: Weinhold reviewed the "Decision Item 5001-Public Library System Aid" and "Decision Item 5002-Badgerlink Funding."

10. Wisconsin Public Library Consortium Statewide Survey Project: Weinhold reviewed the document.

11. Adjourn: At 5:50 p.m. Wiesner moved to adjourn. Seconded by Jens, motion passed.

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Sheboygan Falls Memorial Public Library

Monday, September 23, 2002 Call to Order: 4:30 p.m. Adjourn: 6:20 p.m.

Present: Richard Rupert, presiding; Carol Baumann, Kathleen Goedde, Mary Huenink, Bill Jens, Richard Karshna, Fred Kraemer, Tom Nelson, and Joann Wiesner. Absent: Linda Bosman, Jackie Burmesch, Sheila Gannon, Sue Karlman, Nancy Lewis, and Marilyn Toepel. Also present: David Weinhold, Director; John Hanson, TAC Advisor; Sharon Winkle, Director, Mead Public Library; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Rupert called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the August 26, 2002 meeting. Seconded by Nelson, motion passed.

4. Approval of Expenditures: Goedde reviewed the current Financial Statement Report ending August 31, 2002 and moved for approval. Seconded by Baumann, motion passed. Goedde reviewed the current expenditures and moved for approval. Seconded by Wiesner, motion passed. Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Wiesner, motion passed.

5. Resource Library Director Report: Winkle reported that the Mayor of Sheboygan and the Common Council is interested in Sheboygan County operating Mead Public Library. Winkle and Weinhold will be meeting with Adam Payne, Sheboygan County Administrative Coordinator, to discuss combined services.

6. Committee Reports:

a. TAC Advisor - Hanson reported on the September meeting. Librarians reviewed the 2003 Public Library System Plan and Budget. Guest speaker Linda Miller of LMA Techworks reviewed the network support and the network management services LMA can offer the libraries. Librarians discussed the exemption and maintenance of effort issues.

b. Contracts Committee - The Committee is reviewing the Resolution from Mead Public Library regarding the intersystem Agreement Between Eastern Shores Library System and Manitowoc-Calumet Library System. Information will be presented at the October meeting.

7. Recommendation on Director’s Compensation for 2003: Personnel Committee Chair, Kraemer, reported the committee’s desire to reward Weinhold with a 2.5% increase in addition to the wage adjustment. Wiesner seconded the motion, motion passed. Weinhold reported that the Personnel Committee previously indicated this so it has already been included in the 2003 budget.

8. 2003 Library System Annual Plan and Library System Budget: Trustees reviewed the final draft of the 2003 Plan and budget. Baumann moved to approve the 2003 Library System Annual Plan and Budget as submitted. Seconded by Goedde, motion passed.

9. Report on Delaying the Request for Compliance with GASB 34: The Division for Library Services auditor will talk with the county auditor about ESLS complying with the request to comply with GASB 34 in year 2002. ESLS is not a component of Sheboygan County and does not have to comply with GASB 34 rules until 2004.

10. Report on Request for Inclusion in TEACH 2003: CESA 7 is applying for a TEACH training and technology assistance grant. Of the $13,000 requested, $7,000 will be for instructor training for librarians and $6,000 is for subscriptions to online training courses. There is a separate request for additional training lab equipment.

11. Report on Ozaukee County 2003 Library Services Request: The meeting is scheduled for Friday, October 4, 2002 at the Ozaukee County Court House. Weinhold met with the City of Mequon and Village of Thiensville officials to discuss their maintenance of effort concerns.

12. Trustee Handbook: Weinhold reviewed Trustee Essential #5 and #6.

13, Staff Reports: Krueger reported that the movie "A Beautiful Mind" was donated to all libraries by the Wisconsin United for Mental Health. Onufrak reported that there will be EasiCat acquisition training in October. The bookmobile staff reported that the lower half of the vehicle has begun to rust so it was repaired and repainted.

14. Adjourn: At 6:20 p.m. Wiesner moved to adjourn. Seconded by Karlman, motion passed.

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Budget Committee Meeting Minutes

September 19, 2002 Call to Order: 3:05 p.m. Adjourn: 3:45 p.m.

Eastern Shores Library System Office

Present: Kathleen Goedde, Carol Baumann, Jackie Burmesch, John Hanson, David Weinhold

Meeting was called to order by Chair Goedde at 3:05 p.m.

Minutes of the 8/13 meeting were approved.

Baumann moved, second by Burmesch, to establish the 2003 mileage reimbursement at $0.30 per mile for library system staff and library system board members. Motion carried.

Weinhold reviewed the 2003 Annual Library System Plan and Budget. Baumann moved, Burmesch second, to recommend approval of the 2003 Library System Budget to the Library System Board. Motion carried.

Burmesch moved, second by Baumann, to recommend approval of the 2003 Library System Plan to the Library System Board. Motion carried.

Meeting was adjourned at 3:45 p.m.

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W.J. Niederkorn Library, Port Washington

Monday, August 26, 2002

Call to Order: 4:30 p.m.Adjourn: 6:30 p.m.

Present: Linda Bosman, presiding; Sheila Gannon, Kathleen Goedde, Mary Huenink, Bill Jens, Sue Karlman, Fred Kraemer, Nancy Lewis, Tom Nelson, Richard Rupert, and Marilyn Toepel. Absent: Carol Baumann, Jackie Burmesch, Richard Karshna, and Joann Wiesner. Also present: David Weinhold, Director; John Hanson, TAC Advisor; Sharon Winkle, Director, Mead Public Library; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Called to Order: Bosman called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Introduction of New Board Member: Marilyn Toepel was welcomed to the board of trustees. She holds the Resource Library Board member position vacated by Dawn Belleau.

4. Approval of Minutes: Jens moved to approve the Minutes of the July 22, 2002 meeting. Seconded by Karlman, motion passed.

5. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Lewis, motion passed. Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Kraemer, motion passed. Goedde reviewed the Financial Statement Report ending July 31, 2002 and moved for approval. Seconded by Karlman, motion passed.

6. Resource Library Director Report: Winkle announced that the Resource Liaison, Kim Dalhaimer, will hold his annual reference meeting in September.

7. Public Comment: Weinhold included a letter from Governor Scott McCallum regarding public funding of libraries.

8. Committee Reports:

a. TAC Advisor: Hanson reported that the TAC meetings will be held on a bi-monthly schedule and report accordingly.

b. Personnel Committee: Committee Chair, Kraemer, reported the committee’s desire to reward Weinhold with a 2.5% increase in addition to the wage adjustment. This was tabled until next meeting.

9. Approval of 2003 Resource Library Agreement: Contracts Committee Chair, Rupert, moved to approve the 2003 Agreement Between Mead Public Library as the Resource Library and Eastern Shores Library System. Seconded by Nelson, motion passed.

10. LSTA 2003 Grant Applications: Onufrak reported the $11,200 Internet Access Grant is noncompetitive. Rupert moved to authorize the board president to sign the grant application. Seconded by Karlman, motion passed. Krueger reported that the special needs grant category is competitive. The grant will be based on family literacy working with local Head Start programs. Jens moved to authorize the board president to sign the grant application. Seconded by Gannon, motion passed.

11. Request to Delay Compliance with GASB 34: Sheboyagn County has requested ESLS to comply with the GASB 34 audit rules for audit year 2002 at a cost to ESLS of about $2,500. ESLS is not required to comply until 2004 audit year. Weinhold has contacted the Department of Public Instruction for their auditors opinions. Weinhold is waiting their reply. This issue will be carried forward to the next meeting.

12. Budget Committee Recommendations for the 2003 Proposed Library System Budget: Weinhold reviewed the document. Karlman commended the committee for the good job it has done. The document will be reviewed at the September TAC meeting and be voted upon at the September board meeting.

13. Mead Public Library Resolution on Interlibrary Agreement with Manitowoc Calumet Library System: Nelson moved to have the Contracts Committee review and report back to the full board. Seconded by Rupert, motion passed.

14. Report on US Bank Loan: Weinhold reported the new interest rate will be 4.25% for four years.

15. Ozaukee County 2003 Library Services Request: Ozaukee County has questions on the 2003 exemption requirements. There are also questions about the Maintenance of Effort requirements. Weinhold has requested information from the Division for Library Services on the Mainternance of Effort.

16. Legislative Update: Trustees received the Final Recommendations of the State Superintendent’s Task Force on Public Library Legislation and Funding. Weinhold reviewed the document.

17. Staff Reports: Krueger reported that there will a WISCAT User Group Meeting on September 12. Onufrak is working on the serials module. The bookmobile staff are getting the vehicle ready for the satellite dish.

18. Adjourn: At 6:30 p.m. Kraemer moved to adjourn. Seconded by Karlman, motion passed.

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U.S.S. Liberty Memorial Public Library, Grafton

Monday, July 22, 2002

Present: Linda Bosman, presiding; Carol Baumann, Sheila Gannon, Kathleen Goedde, Mary Huenink, Bill Jens, Sue Karlman, Fred Kraemer, Nancy Lewis, Tom Nelson, and Joann Wiesner. Absent: Jackie Burmesch, Richard Karshna, and Richard Rupert. One vacancy. Also present: David Weinhold, Director; John Hanson, TAC Advisor; Sharon Winkle, Director, Mead Public Library; Ann Krueger, Library Services Manager, Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Called to Order: Bosman called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the June 24, 2002 meeting. Seconded by Baumann, motion passed.

4. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Karlman, motion passed. Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Lewis, motion passed. Goedde reviewed the Financial Report ending June 30, 2002 and moved for approval. Seconded by Baumann, motion passed.

5. Resource Library Director Report: Winkle announced that Mead Public Library is participating in the QuestionPoint Consortium. QuestionPoint is an OCLC-Library of Congress co-branded service that enables an Internet user to ask questions of his/her local library via the Web. If that library cannot answer the question it then refers the question to other libraries within its consortium, and finally the reference staff submits a still-unanswered question to an expert resource through a global Web-based network. There are nineteen participants from the state of Wisconsin in this virtual reference pilot project.

6. Public Comment and Correspondence: Weinhold acknowledged a letter and check from the Sheboygan County Crime Prevention Fund Committee. This is a $5,000 grant for purchase of library materials for the Sheboygan County jail and detention center. There are two volunteers that purchase the materials and ESLS acts as the fiscal agent for the project. The second correspondence was from the Adult Basic/Secondary Education teacher for the incarcerated with the year-end report of accomplishments.

7. Committee Reports:

a. TAC Advisor: Hanson reviewed the July TAC meeting.

b. Personnel Committee: no report

c. Contracts Committee: Lewis reported that the Committee has been negotiating with Mead Public Library on the Resource Library Contract and there will be a recommendation at the August meeting.

d. Budget Committee: Committee Chair, Goedde reviewed some of the 2003 State Aid budget cuts. The Committee will present a preliminary budget at the August meeting.

8. 2003 County Library Services Requests:

a. Bookmobile Budget for 2003 - Trustees discussed the budgeting for the National Bookmobile Conference when all other staff travel has been eliminated. Baumann moved to approve 2003 Bookmobile Budget as presented. Seconded by Wiesner, motion passed with one dissenting vote.

b. Sheboygan County 2003 Budget - Goedde moved to approve the Sheboygan County 2003 County Library Service Appropriation Request of $895,529. Seconded by Karlman, motion passed.

c. Ozaukee County 2003 Budget - Baumann moved to approve the Ozaukee County 2003 County Library Service Appropriation Request of $263,383. Seconded by Jens, motion passed.

9. Adjustments to the 2002 Library System Budget: Trustees reviewed the Budget Committee Recommendations on the 2002 Budget Adjustment Report. Trustees agreed to keep $1,100 in the State and National Conference line to cover Weinhold’s cost of attending PLA. Nelson moved to approve the Budget Committee’s recommendations on the 2002 Budget Adjustment Report. Seconded by Jens, motion passed.

Weinhold is working with US Bank to refinance the shared automation loan for a lower interest rate. Goedde moved to allow Weinhold to refinance the loan with a lower interest rate. Seconded by Karlman, motion passed.

10. Maintenance of Effort Requirements 2003: This worksheet was also distributed to member public librarians.

11. County Library Service Appointments Worksheet: This worksheet was also distributed to member public librarians.

12. Legislative Update: Weinhold reviewed the six new Issue Papers from the State Public Library Task Force. Their next meeting is Thursday, July 25, 2002.

13. Trustee Handbook #4: Effective Board Meetings. Weinhold reviewed this with trustees.

14. Adjourn: At 6:30 p.m. Baumann moved to adjourn. Seconded by Wiesner, motion passed.

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Lakeview Community Library, Random Lake

Monday, June 24, 2002 Called to Order: 4:30 p.m. Adjourned: 6:00 p.m.

PRESENT: Linda Bosman, presiding; Carol Baumann, Jackie Burmesch, Sheila Gannon, Kathleen Goedde, Mary Huenink, Bill Jens, Sue Karlman, Fred Kraemer, Nancy Lewis, Tom Nelson, and Dick Rupert. Absent: Richard Karshna and Joann Wiesner. One vacancy. Also present: David Weinhold, Director; John Hanson, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Bosman called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of the May 20, 2002 meeting. Seconded by Baumann, motion passed.

4. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Lewis, motion passed. Goedde reviewed the Financial Report ending May 31, 2002 and moved for approval. Seconded by Karlman, motion passed. Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Baumann, motion passed.

5. Public Comment and Correspondence: Weinhold acknowledged a letter received from Dawn Belleau stating her resignation from the ESLS board as of May 23, 2002. That position represents the Resource Library Board and Mead PL has forwarded a nominee to Sheboygan County.

7. Committee Reports:

a. TAC Advisor: Hanson reviewed the June TAC meeting.

b. Personnel Committee: Committee Chair, Kramer, stated that the Committee will recommend to the Budget Committee a 2.5% cost of living increase for budget year 2003.

c. Contracts Committee: Committee Chair, Rupert, reported that the recommendation to Mead will first be discussed between Weinhold and Director Winkle.

d. Budget Committee: Committee Chair, Goedde, reported theat they have reviewed the Ozaukee County, Sheboygan County, and Bookmobile budgets. Ozaukee County will reimburse libraries at 85%, the bookmobile at $49,073 and automation funded at $46,000. Sheboygan County will reimburse libraries at 80%, the bookmobile at $114,504 and automation funded at $56,000. There is a shortfall in the State Aid budget of $41,000. The committee will make county library service budget recommendations at the July meeting.

8. Proposal to Establish a Section 125 Flexible Spending Account: Baumann moved to approve the establishment of a Section 125 Flexible Spending account for the ESLS staff. Seconded by Rupert, motion passed.

9. Payment to Libraries for Crossover Loans: Trustees received the document "Payment to Library for Participation in Shared Automation Planning based on Net Combined Crossover Loans."

10. Legislative Update: The Conference Committee agreed the aids for Public Library Systems would be cut 3.75%. For ESLS this means another $7,000 loss. Weinhold also reported to the board that in calculating the 2002 budget only $35,000 was budgeted for the January 2003 Sheboygan County loan payment of $60,000. This leaves a shortfall of $25,000 in the 2002 budget. Weinhold has cancelled all out of system travel and conference attendance for staff, he will repay his PLA conference trip, and check into refinancing the Sheboygan County Automation loan. Weinhold has met with staff on other ways of reducing the 2002 and 2003 budgets. The spending of reserve accounts will also be discussed.

11. Trustee Handbook #3: Bylaws - Organizing the Board for Effective Action. The ESLS bylaws were also reviewed.

12. Adjourn: At 6:00 p.m. Gannon moved to adjourn. Seconded by Goedde, motion passed.

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Oostburg Public Library

Monday, April 20, 2002 Called to Order 4:30 p.m. Adjourned: 5:55 p.m.

Present: Linda Bosmanb, presiding; Dawn Belleau, Kathleen Goedde, Mary Huenink, Bill Jens, Fred Kraemer, Nancy Lewis, Tom Nelson, Dick Rupert, and Joann Wiesner. Absent: Carol Baumann, Jackie Burnesch, Sheila Gannon, and Sue Karlman. One vacancy. Also present: David Weinhold, Director; John Hanson, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; Sharon Winkle, Director, Mead Public Library; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Bosman called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Wiesner moved to approve the Minutes of the March 25, 2002 meeting. Seconded by Jens, motion passed.

4. Approval of Expenditures: Goedde reviewed the Financial Report ending March 31, 2002 and moved for approval. Seconded by Wiesner, motion passed. Goedde reviewed the current expenditures and moved for approval. Seconded by Lewis, motion passed. Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Nelson, motion passed. Trustees received the 2001 audit report. The budget committee will review and discuss at the May board meeting.

5. Resource Library Director Report: Winkle reported that the Reference Service Liaison will hold the spring reference workshop on Tuesday, April 23, 2002. Winkle report that the draft of the Library District Legislation may be ready by the Public Library Legislation and Funding Task Force’s meeting in May.

6. Public Comment: Weinhold explained that Syl Weyker did not run for his Ozaukee County board position. Weyker was the Ozaukee County Board Member representative on our board. ESLS board will have one vacancy until the county appoints a new representative

7. Committee Reports:

a. TAC Advisor - Hanson reviewed the March TAC meeting. Librarians received 2001 year end statistics, legislative and Task Force updates, eBook evaluations, and discussed complying with CIPA requirements.

8. Bookmobile Library Service: At the March 25, 2002 ESLS board meeting, board members requested Weinhold to investigate further the purchase of a satellite internet service for the bookmobile. The Oshkosh Pubic Library just installed such a system on their bookmobile which Onufrak and bookmobile driver/librarian Connie Meyer visited. Funding for this will come from the Bookmobile Automation Reserve Account. Rupert moved to purchase the 2 way satellite internet service from SkySurf PC. Seconded by Weisner, motion passed.

9. Amendments to Lost Materials Recovery Policy for Bookmobile: Based on actions taken by SLAC the bookmobile staff asked that under Service Charge it will read "...$3.00 which may be charged..." and under Unreturned Materials to change the ten days to thirty days. Goedde moved to accept the policy changes as submitted. Seconded by Rupert, motion passed.

10. Consideration of Indianhead Federated Library System Resolution: This item was tabled from the January board meeting. Weinhold presented statistical information to clarify the requested support of this resolution. The board felt no action was needed.

11. Annual Report for 2001: Trustees received their copy of the report.

12. Legislative Update: Trustees received background information for the Wisconsin Public Library Legislation and Funding Task Force. The Senate Budget Proposal put "free library" back into the statute. Please ask Baumgart and Panzer to support the Senate version of the budget.

13. Trustee Handbook: Weinhold reviewed Trustee Essential #1 with trustees.

14. Revised Policies for Shared Library Automation Network: Weinhold reviewed the additions made to the policies by SLAC .

15. Staff Reports: Krueger and Onufrak attended the 2003 LSTA ETN. In 2003 public libraries and library systems will compete for grants, there will be no noncompetitive Special Needs’ grants available to systems. Krueger and other ESLS librarians visited a vendor which handles assistive technology devices for possible purchases with current LSTA grant funds. Safe Harbor acknowledged their appreciation of the books donated in 2001 that was made possible with an LSTA grant. Onufrak announced that Lakeland College went live with EasiCat on April 10, 2002. Weinhold reported that the new delivery van has arrived and after some retrofitting it will be put into service.

16. Adjourn: At 5:55 p.m. Goedde moved to adjourn. Seconded by Wiesner, motion passed.

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Eastern Shores Library System Meeting Room

Monday, March 25, 2002

Present: Linda Bosman, presiding; Carol Baumann, Dawn Belleau, Sheila Gannon, Kathleen Goedde, Mary Huenink, Sue Karlman, Fred Kraemer, Nancy Lewis, Tom Nelson, Dick Rupert, Syl Weyker and Joann Wiesner. Absent: Jackie Burmesch and Bill Jens, Also present: David Weinhold, Director; John Hanson, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Bosman called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Approval of Minutes: Karlman moved to approve the Minutes of the February 25, 2002 meeting. Seconded by Nelson, motion passed.

4. Approval of Expenditures: Goedde reviewed the Financial Report ending January 31, 2002 and moved for approval. Seconded by Baumann, motion passed. Goedde reviewed the Financial Report ending February 28, 2002 and moved for approval. Seconded by Lewis, motion passed. Goedde reviewed the current expenditures and moved for approval. Seconded by Baumann, motion passed. Goedde reviewed the Wisconsin Business Bank statement and moved for approval. Seconded by Wiesner, motion passed.

5. Committee Reports:

a. TAC Advisor: Hanson reviewed the February TAC meeting. Some of the items discussed by the librarians were: the Reference and Loan Library’s inability to continue to pay for interlibrary loan requests referred out-of-state when there is a charge to fill the request; and budget changes with the proposed State budget cuts to systems and municipalities.

6. Bookmobile Satellite Internet Service: Weinhold discussed the installation of a 2-way satellite internet service on the bookmobile. This would enable the bookmobile patrons and staff full use of EasiCat by providing information on reserves, overdues, lost books, and new titles. Weyker moved to approve the installation of the satellite internet service on the bookmobile. Seconded by Wiesner. Bosman called for a vote, with a six to six tie, Bosman broke the tie with a no vote. Motion denied. Trustees requested information from current installations and users. Nelson moved to table this agenda item until next meeting at which time the requested information will be presented. Baumann seconded the motion, motion passed.

7. Bookmobile Lost Materials Recovery Policy: Weinhold presented the Revised Proposal to Amend and Add to the Policies in 400 Service to System Residents. Goedde moved to approve the policies as presented. Baumann seconded the motion, motion passed.

8. Ozaukee County library Service Issues: Trustees received the memo to Thomas Meaux, Ozaukee County Administrative Coordinator, from David Weinhold concerning reducing the exemption threshold for 2003 and revising the contract and the county library service plan. Weinhold also distributed the County Maintenance of Effort Requirement Scenarios. These documents will be part of the 2003 budget planning for Ozaukee County. Weinhold will also check the Sheboygan County the three year average maintenance of effort requirement.

9. Mid-Wisconsin Request for Information: Weinhold informed the board that Mid-Wisconsin Federated Library System’s director has resigned. The board is considering several options: to hire a director and continue as a System, merge with another System, or stop existing as a System and their counties would join other Systems. A county must be contiguous to join that System. Washington county is contiguous to Ozaukee County.

10. Information on Consolidated County Library Service: Weinhold discussed the information.

11. Trustee Handbook: Each trustee received a copy of the Trustee Handbook. Weinhold would like to review sections of this manual beginning with number one for the April 2002 meeting.

12. Legislative Update: Cal Potter, Assistant Superintendent, issued a memo concerning the R&L budget cuts. Hanson mentioned this in his TAC Advisory report.

13. Staff Reports: Krueger submitted public service announcements to the local radio stations to be aired during National Library Week, April 14 - 20, 2002. Onufrak mentioned that Lakeland College is almost ready to come live on EasiCat. epixtech is still working on notices. Weinhold mentioned that the new van is built and should be delivered to Bob Fish soon. Joint libraries in the ESLS are reviewing their agreements.

14. Adjourn: At 6:30 p.m. Goedde moved to adjourn. Seconded by Baumann, motion passed.

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Eastern Shores Library System Board of Trustees Meeting Minutes

Eastern Shores Library System Meeting Room

Monday, January 28, 2002 Call to Order: 4:30 p.m. Adjourn: 6:25 p.m.

Present: Linda Bosman, presiding; Jackie Burmesch, Sheila Gannon, Kathleen Goedde, Mary Huenink, Bill Jens, Sue Karlman, Fred Kraemer, Nancy Lewis, Tom Nelson, and Joann Wiesner. Absent: Carol Baumann, Dawn Belleau, Dick Rupert, and Syl Weyker. Also present: David Weinhold, Director; John Hanson, TAC Advisor; Ann Krueger, Library Services Manager; Paul Onufrak, Automation Librarian; and Paula Siefert, Recording Secretary designate.

1. Call to Order: Bosman called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Announcement of Board Appointments: Weinhold confirmed that the following have been reappointed by their respective county for another three year term: Carol Baumann, Sue Karlman, Fred Kraemer, Tom Nelson, and Joann Wiesner.

4. Approval of Minutes: Jens moved to approve the Minutes of the December 17, 2001 meeting. Seconded by Karlman, motion passed.

5. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Kraemer, motion passed. Goedde reviewed the Financial Report ending December 31, 2001 and moved for approval. Seconded by Karlman, motion passed. Goedde reviewed the statement for Wisconsin Business Bank and moved for approval. Seconded by Lewis, motion passed.

6. Committee Reports:

a. TAC Advisor: The new 2002 TAC Advisor is John Hanson, Director at the U.S.S. Liberty Memorial Public Library in Grafton. Hanson reviewed the January TAC meeting. Several of the items discussed by librarians were the NCIPA requirements, CE topics for 2002, and use of the e-book readers.

b. Nominating Committee: Kraemer announced the slate of officers: Linda Bosman, President; Dick Rupert, Vice President; and Kathleen Goedde, Treasurer. There were no nominations from the floor. Wiesner moved to cast an unanimous ballot for the slate of officers. Seconded by Karlman, motion passed.

7. Authorization to Seek Donations for Delivery Service Vehicle: Karlman moved to send a letter to the Frank G. and Frieda K. Brotz Family Foundation, Inc. requesting funds for the new delivery vehicle. Seconded by Kraemer, motion passed.

8. Indianhead Federation Library System Resolution: Trustees received a copy of the letter to David Weinhold from the President of the Indianhead Library System Board concerning reimbursement for across county and system lines. Trustees felt more statistical information was needed as to how this would affect ESLS. Nelson moved to table this letter until the April ESLS board meeting. Seconded by Jens, motion passed.

9. 2002 Budget:

a. Principal Life Insurance - Principal Life Insurance Company demutualized, converting from a mutual insurance holding company into a stock company. ESLS was paid out $2183 for the 118 shares it owned. Principal Life Insurance is our dental insurance carrier.

b. IRS Mileage - ESLS Policy 203 refers to reimbursement to the library system board for mileage to and from System Board meetings and System Board committee meetings. Policy 936.1 refers to the per mile reimbursement for staff members as set by the Internal Revenue Service. IRS allowable for 2002 is .365¢. Lewis moved to keep the board member and staff travel per mile reimbursement at .345¢ for 2002. Seconded by Karlman, motion passed. Member library travel for system meetings will continue to be reimbursed at .325¢.

c. System Aids 2003 - There will not be a cut in Library System aids in 2002. Trustees received information on the impact of the Governor’s proposal to reduce system aids for 2003. The proposed cut would mean $28,420 less for ESLS.

10. EasiCat Update:

a. Onufrak noted that the notice problem is almost fixed. There will be a release of some funds when the fix is finished. Mary Ellen Petzold at Mead Public Library has been working on the serial cleanup. The Circulation Committee has written guidelines for borrower registration, and Lakeland College has asked when they can join EasiCat.

b. Weinhold has been working on a technical support agreement for libraries with several vendors. Weinhold is recommending LMA Techwork. Goedde moved to authorize Weinhold to enter into an agreement with LMA Techwork for technical support. Seconded by Wiesner, motion passed.

c. Weinhold and Krueger have been working on the EasiCat Event, February 14 and 15, 2002. Trustees received a sample of the EasiCat magnet created for distribution at the event. Linda Bosman will present the recognition of the County Boards on both days.

11. Bookmobile Service - Lost Book: The Policies and Procedures for Shared Library Automation Network section 516.3e relates to charges for loss or damage to materials received from members libraries. The borrowing library would be responsible for paying for the item and also paying a billing fee accessed by the lending library. Currently the bookmobile bills for lost or damaged materials but sometimes the patron ignores the bill and keeps the item. The staff would like to ability to contact law enforcement agencies to retrieve the lost item or compensation for the item. The board directed Weinhold to draw up a proposal for the board to consider.

12. Adjourn: At 6:25 p.m. Wiesner moved to adjourn. Seconded by Gannon, motion passed.

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