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Mead Public Library

Monday, October 22, 2001      Called to Order: 4:30 p.m.      Adjourned: 6:30 p.m.

PRESENT:     Linda Bosman, presiding; Jackie Burmesch, Kathleen Goedde, Mary Huenink, Sue Karlman, Fred Kraemer, Nancy Lewis, Tom Nelson, Dick Rupert , and Joann Wiesner. Absent: Carol Baumann, Dawn Belleau, Sheila Gannon, Bill Jens, and Syl Weyker.  Also present: David Weinhold, Director; Trixine Tahtinen, TAC Advisor; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager; Sharon Winkle, Director, Mead Public Library and Paula Siefert, Recording Secretary designate.

1.  Call to Order: Bosman called the meeting to order at 4:30 p.m.

2.  Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3.  Welcome: Mead Public Library Director, Sharon Winkle, welcomed the trustees.

4.  Approval of Minutes: Wiesner moved to approve the Minutes of the September 24, 2001 meeting. Seconded by Goedde, motion passed.

5.  Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Lewis, motion passed.  Goedde reviewed the Financial Report ending September 30, 2001 and moved for approval. Seconded by Wiesner, motion passed.  Goedde reviewed the Wisconsin Business Bank expenditure and moved for approval. Seconded by Wiesner, motion passed.

6.  Resource Library Director Report: Winkle announced that Reference Liaison, Kim Dalhaimer, has scheduled a reference workshop for November 13, 2001.

7.  Public Comment and Correspondence: Dawn Belleau and the Theatre for Young Audiences both sent thank you letters for the Don Belleau Memorial contribution.

8.  Committee Reports: 

            a.  Technical Advisory Committee - Tahtinen highlighted the October 16 meeting topics. Tahtinen is one of five people learning how to download titles onto the e-book readers.

9. Opening of Bids for Delivery Van: There were two bids received. The first bid was from Joe Van Horn the second from Bob Fish GMC.  The Contracts Committee and Larry Baldock, van driver, will review the bids. The Committee will present information at November meeting.

10.  Library System Budget and Plan for 2002: This document has been submitted to the State.

11.  County Library Services Requests: Trustees received the County Board Budget schedule. Weinhold discussed the Ozaukee County issue of exemption at the combined Village/Town libraries of Cedarburg, Grafton and the  City of Mequon and Village of Thiensville library.

12.  EasiCat Update: All member libraries are now using EasiCat.  The problem of notices is still being worked on but libraries can generate their own notices except one.  Mead Public Library’s Webfeet records have been loaded. There will be Serials Control Module training for library staff in November.

13.  Legislative Activity and Legislative Proposals Update: WLA Legislative Committee is planning not to do anything further to increase funding for the 2002 State  budget. Trustees received a copy of the Library Journal article about Pennsylvania Governor Tom Ridge and his support for public libraries.  Rep. Steve Kestell will forward draft legislation for district libraries.

14.  E-book Reader Project: Weinhold demonstrated the e-book reader.

15.  Correspondence with  Landlord on Fixing Asphalt at Back Door: Weinhold contacted the attorney for advice. A certified letter will be sent with a period of 10-14 days to fix the hole at the back door. If there is no response we will fix it and submit the bill to him, if the bill is not paid that amount will be deducted from the rent.

16.  Pager for Onufrak: A pager has been leased for $12.00 a month for Onufrak. Every library has been given the number. This will enable librarians to contact him whenever EasiCat or the Internet goes down.

17.  Adjourn: At 6:30 p.m. Wiesner moved to adjourn. Seconded by Goedde, motion passed.

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Cedar Grove Public Library

1. Call to Order: Bosman called the meeting to order at 4:30 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Welcome: Cedar Grove Public Library Director, Diana Nett, welcomed the trustees.

4. Approval of Minutes: Baumann moved to approve the Minutes of the July 23, 2001 meeting. Seconded by Kraemer, motioned passed. Sheboygan County has asked that the board minutes be posted on their web page before they are approved at the board meeting and would be marked as ‘unofficial.’ It was the consensus of the board to do so. The ESLS website will post the ‘official’ minutes.

5. Approval of Expenditures: Goedde reviewed the Financial Report ending July 31, 2001 and moved for approval. Seconded by Lewis motion passed. Weinhold explained the Wisconsin Retirement System legislation, Act II credit. ESLS has received a $6324.52 credit which will be applied towards that expenditure. Goedde reviewed the current expenditures and moved for approval. Seconded by Karlman, motion passed. The July 2001 Wisconsin Business Bank check register information was also received.

6. Public Comment and Correspondence: Weinhold informed that Dawn Belleau’s husband had passed away. A $50.00 memorial will be given on behalf of the board and staff.

7. Committee Reports:

a. Technical Advisory Committee Report - In Tahtinen’s absence, Weinhold reviewed the meeting. Librarians received the 2002 County Exemption from County Library Tax Criteria and the Required Municipal Appropriations for 2002. Librarians discussed Tech Support, Database Cleanup Ideas, e-book Readers, and netLibrary.

8. Convene in Closed Session pursuant to WI Stat. 19.85(1)(c): Nelson moved to convene in closed session pursuant to WI Stat.19.85(1)(c) to consider the employment, promotion, compensation, or performance evaluation data of any public employee over which the Library System Board has jurisdiction or exercises responsibility. Seconded by Baumann. Bosman called for roll call vote: Lewis, Baumann, Goedde, Wiesner, Huenink, Burmesch, Karlman, Kraemer, Nelson, Rupert, and Bosman. All present voted yes, motion passed. At 5:00 p.m. the board convened into closed session.

9. Reconvene into Open Session at 5:20 p.m.

10. Personnel Committee: Karlman moved to award compensation to Paul Onufrak with 50% of the 309 extra hours worked for 2001. This compensation would be $3320 and would be taken from the Contingency Reserve account. Seconded by Rupert, motion passed. Kraemer moved to approve a 3% merit raise for 2002 to David Weinhold, Director. Seconded by Rupert, motion passed.

11. EasiCat Update: Onufrak reported that overdue notices are now being printed. There are still problems with the hold notices and epixtech is reviewing all notices. The payment to epixtech is being held until the problem is permanently solved. Libraries have received instructions on how to run daily statistics.

12. SLAC Policies: The policies were received in the board packet and will be reviewed at the next board meeting.

13. Member Library EasiCat Costs for 2002: Cost per library -

epixtech maintenance and license fee for 6 month: $2,000

Network replacement: $1000

Sheboygan County Libraries only: $1100 for two day delivery

Teleacirc: $2000 if a library chooses to use

Tech Support: $500 - $1000

Database Cleanup: $1800 - $1900

14. EasiCat Borrowers Card: Front card color is magenta, library name is yellow and the back of the card will be white with black ink.

15. Response to F.L. Weyenberg Library Letter: Onufrak has been discussing with epixtech staff the list of concerns. Weinhold will contact the Weyenberg board president and director to discuss their concerns.

16. LSTA Grants for 2002: Special Needs Category - Assistive Technology for Libraries $8800. Lewis moved to authorize the President’s signature on the LSTA grant. Seconded by Baumann, motion passed. Shared Automation Category - Internet Service $11,300. Baumann moved to authorize the President’s signature on the LSTA grant. Seconded by Rupert, motion passed.

17. Budget Committee Report: Held over to the next meeting.

18. Adjourn: At 6:30 p.m. Nelson moved to adjourn. Seconded by Lewis, motion passed.

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F.L. Weyenberg Library of Mequon-Thiensville

Monday, July 23, 2001

Call to Order: 4:35 Adjourn: At 6:40 p.m.

Present: Linda Bosman, presiding; Carol Baumann, Sheila Gannon, Kathleen Goedde, Mary Huenink, Bill Jens, Sue Karlman, Fred Kraemer, Nancy Lewis, Dick Rupert, and Tom Nelson. Absent: Dawn Belleau, Jackie Burmesch, Sly Weyker, and Joann Wiesner. Also present: David Weinhold, Director; Paul Onufrak, Automation Librarian; Ann Krueger, Library Services Manager, and Paula Siefert, Recording Secretary designate.

1. Call to Order: Bosman called the meeting to order at 4:35 p.m.

2. Compliance with Open Meeting Law: Siefert acknowledged that the board agenda was posted with both counties.

3. Welcome: F.L. Weyenberg Library Board President, James Hare and Director Bob Hafeman welcomed the board to the Library.

4. Approval of Minutes: Rupert moved to approve the Minutes of the June 25, 2001 meeting.

Seconded by Baumann, motion passed.

5. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Seconded by Lewis, motion passed. Goedde reviewed the Financial Report ending June 30, 2001 and moved for approval. Seconded by Baumann, motion passed. Trustees received a revenue, interest earned, and expenses report from the Wisconsin Business Bank account. The account balance reflects the June checking account balance.

6. Effect of Demutalization: Weinhold explained that ESLS own 116 shares of the Principal Financial Group. If there is a plan conversion, ESLS has opted to receive a cash option if the Principal Financial Group common stock is sold in a public offering.

7. Public Comment and Correspondence: James Hare presented and read a letter from the Frank L. Weyenberg Library Board of Trustees. Accompanying the letter was the document "Shared Automation Problems Identified by the Frank L. Weyenberg Library Staff." The letter will be sent to the Ozaukee County Board of Supervisors , Chair; Director of North American Services, expixtech, inc., and ESLS library boards of trustees.

8. Committee Reports:

a. Technical Advisory Committee Report - none

b. Personnel Committee Report - Committee Chair, Kraemer, reported that the committee is considering extra compensation for Onufrak’s overtime worked during the Shared Automation project.

c. Contracts Committee - Committee Chair, Rupert, reported that the 2002 Resource Library Agreement will increase 3.2% to $39,215. The Agreement must be approved by the Mead Public Library Board then by the Eastern Shores Library Board.

9. Budget Committee Report:

a. Weinhold reviewed the 2002 Bookmobile Budget handout. Budget Committee Chair Goedde, stated that the Committee recommends the 2002 Bookmobile Budget and moved to approve it as presented. Seconded by Gannon, motion passed.

b. Weinhold reviewed the Ozaukee County 2002 Request for Appropriation handout. Budget Committee Chair Goedde, stated that the Committee recommends the Request for 2002 Appropriation from Ozaukee County and moved to approve it as presented. Seconded by Jens, motion passed.

c. Weinhold reviewed the Sheboygan County 2002 Request for Appropriation handout. Budget Committee Chair Goedde, stated that the Committee recommends the Request for 2002 Appropriation from Sheboygan County and moved to approve it as presented. Seconded by Rupert, motion passed.

10. New Information about E-Rate for Year 4 Funding: At the May 21, 2001 ESLS Board meeting a motion was passed to decline the e-rate discounts. The FCC now views E-rate Year 4, as a grace period year allowing time for libraries to explore their options for full compliance in Year 5. E-rate applicants really need take only minimal actions by the start of Year 4 to get discounts through June 30, 2002. All TAC librarians could certify that they have complied by beginning to evaluate their options. Rupert moved to rescind the May 21, 2001 motion to decline the E-rate discounts. Seconded by Karlman, motion passed. Rupert moved to apply for Year 4 -rate discounts. Seconded by Karlman, motion passed.

11. EasiCat Update: Attached to the F.L. Weyenberg Library Communication was a list entitled "Shared Automation Problems Identified by Frank L. Weyenberg Library Staff." Onufrak reviewed and provide responses to each of the nineteen items. Weinhold will provide a written reply to their concerns, when the letter is received.

12. County Board Appointments to Member Library Boards: Weinhold reviewed the worksheet. This information will be distributed to Ozaukee and Sheboygan County Boards and each board can decide to appoint additional board members.

13. Revision of Library System Bylaws and Policies: Weinhold reviewed Policy 932.5 and Policy 947. Karlman moved to strike Policy 932.5 and make the suggested changes to 947.1, 947.2, and 947.3. Seconded by Baumann, motion passed.

14. Adjourn: At 6:40 p.m. Jens moved to adjourn. Seconded by Karlman, motion passed.

Present: Linda Bosman, presiding; Dawn Belleau, Jackie Burmesch, Sheila Gannon , Kathleen Goedde, Mary Huenink, Bill Jens, Nancy Lewis, Dick Rupert, Tom Nelson, and Syl Weyker Absent: Fred Kraemer, Sue Karlman, Carol Baumann, and Joann Wiesner. Also present: David Weinhold, Director; Paul Onufrak, Automation Librarian; Trixine Tahtinen, TAC Advisor; Ann Krueger, Library Services Manager and Recording Secretary designate, and Barb Roob, Acting Director, W.J. Niederkorn Library.

1. Call to Order: Bosman called the meeting to order at 4:35 p.m.

2. Compliance with Open Meeting Law: Krueger acknowledge that the board agenda was posted with both counties.

3. Approval of Minutes: Jens moved to approve the Minutes of March 26, 2001 meeting. Seconded by Goedde, motion passed.

4. Approval of Expenditures: Goedde reviewed the current expenditures and moved for approval. Burmesch seconded the motion, motion passed. Goedde reviewed the Financial Report ending March 31, 2001and moved for approval. Seconded by Lewis, motion passed.

5. Public Comment & Correspondence: A letter from Governor McCallum was received on public library system aid which stated his reasons for not including an increase in the state budget for 2002-2003.

6. Committee Reports:

a. TAC Advisor - Tahtinen announced that the April TAC meeting was postponed until after the board meeting, April 24 because of shared automation training. Barb Roob, acting director of the W.J. Niederkorn Library, announced that David Nimmer has been chosen as the new library director. Nimmer is currently a librarian at the F.L. Weyenberg Library.

7. Report from Budget Review Committee: Goedde reported that the Committee reviewed the Year End December 31, 2000 Audit. Goedde moved to recommend approval of the Year End December 31, 2000 Audit. Seconded by Jens, motion passed. Goedde reported that the Budget Review Committee did not have time to review the budget adjustments and will meet before the next board meeting to do so.

8. Revisions to Library System Bylaws and Policies: Trustees again reviewed the ESLS Bylaws and Policies. Proposed policies 932.5, 947.1, 947.2, and 947.3 were removed from consideration as more information is needed. Rupert moved to accept the policies as presented except 932.5, 947.1, 947.2, and 947.3. Motion seconded by Wiesner, motion passed.

9a. EasiCat Update: Onufrak announced that everything is on schedule and by the next board meeting Mead Public Library and F.L. Weyenberg Library will be on line. Librarians from four libraries received four days of EasiCat training and two more days of training are scheduled for the middle of May. The next libraries to come up will be scheduled for training next week.

b. Lakeland College Agreement for Participation: Weinhold reported that Lakeland College would like to begin barcoding this summer. Trustees received a revised Lakeland College Agreement for Participation in the Shared Library Automation Network. The revision reflected the status of the Lakeland College Japan campus in the EasiCat network. Rupert moved to approve the agreement. Seconded by Nelson, motion passed.

10. Intersystem Agreement Addendum: Weinhold recommended the addendum to the Manitowoc Calumet Library System agreement for the networked laptop computer lab. Lewis moved to approve the Addendum to the Intersystem Services Agreement between Eastern Shores Library System and Manitowoc-Calumet Library System. Seconded by Wiesner, motion passed.

11. WLA Legislative Agenda Update: Hearings are over and the Finance Committee will probably start over with the budget. The Children’s Internet Protection Act was discussed. FCC has released rules about how libraries would have to comply. The implementation of the Act would begin on July 1, 2001. Libraries would have to certify what progress they are making. ALA and ACLU have filed a suit to block implementation of the Act. Libraries will review at the TAC meeting.

12. System Staff Reports:

Krueger: Attended the State meetings for ILL and Special Needs. The LSTA grants for 2002 will be noncompetitive: $11,300 for technology and $8,800 for special needs. A full report has been put on the ESLS website.

Onufrak: Next month will be the last month for full report on cataloging activity.

Bookmobile: There are still network problems.