Ervin Peiffer opened the meeting at 9:04 a.m.

The November 19^th, 2001 minutes were approved as read.

David Albert moved to approve the November expenditures, with Ed Adams seconding the motion. November expenditures were approved.

David Albert approved and Ruth Schwartz seconded, sending Sharon Gilman to the National Council on Aging Conference in Denver, Colorado on April 4-7, 2002. There were no dissenting votes. It will now go before Finance Committee in January 2002.

Ruth Schwartz motioned, with Miriam Patton seconding the release of a bad debt for a Home Delivered Meal participant who is now deceased. There were no dissenting votes.

Sharon explained the changes happening with our Dining Centers. She explained the new meal card program, banking problems, and that ½ hour a day will be cut from each manager’s work schedule. Discussion followed.

The schedules for the 2002 Commission on Aging meetings were distributed. It was agreed that the January 21, 2002 meeting be changed to January 28^th, 2002.

Miriam Patton encouraged people to take classes for Medicare fraud. Dates and information will be presented at the next Commission meeting.

Ed Adams reported on Area Agency Board. Ruth Schwartz reported on Advisory Council.

There was no other business at this time.

There being no further business, Ervin Peiffer adjourned the meeting at 10:03 a.m.

Respectfully submitted,

Dawn Woda

Secretary

dmw

Ervin Peiffer opened the meeting at _9:01__ a.m.

October 15, 2001 minutes were approved as read.

Fredrick Kaul moved, with Edward Adams seconding, to approve October’s expenditures.

The Conference/Meeting report was approved.

Sharon explained changes in the 2001 County plan for SEWIAAA. Karen Broman moved, with Ruth Schwartz seconding, the approval of the 2001 County Plan Amendments.

Sharon went over the 2002 County Plan. Miriam Patton moved, and Ruth Schwartz seconded, the approval of the 2002 County Plan.

Sharon introduced Karen Stobbe to the Commission. Karen discussed her background and her book about Alzheimer’s and caregivers called "Sometimes Ya Gotta Laugh". Edward Adams moved and Joan Groh seconded approval of spending $2,000.00 to help in the publishing of 1500 copies of this resource book.

The Transfer of Conference and Meeting funds from Aging to the Congregate Meal Program was approved by all in attendance.

Sharon indicated that a few Dining Centers were experiencing low participation and that the staff will be looking closely at each individual site over the next six months. Sharon discussed the Information & Assistance report that was distributed. Sharon updated the Commission on the Thanksgiving meals donated by Nisleit’s.

Miriam Patton reported on the Coalition’s Board meeting in Wisconsin Rapids.

Ed Adams and Karen Broman reported on the Area Agency Board. Don Roskopf, the Board Chairman of the Area Agency, was introduced. Ruth Schwartz reported on the Advisory Council

There was no other business.

There being no further business, Ervin Peiffer adjourned the meeting at 10:20 a.m.

Respectfully submitted,

Dawn Woda
Secretary

Ervin Peiffer opened the meeting at _9:02__ a.m.

September 17, 2001 minutes were approved as read.

August & September expenditures were approved as submitted.

Conference/meeting report was approved.

Sharon discussed changes in the budget since the original budget figures were presented. The major concern in the 2002 budget is the fund balance increase. The other concern is the decrease in services funding which will mean a waiting list. 9:30 a.m. Tom Meaux and Katie Smith now present. November 5^th is the public hearing on the budget.

Home Delivered and Congregate Meal reports were discussed. Meal counts are down. Mary, the Nutrition Program Manager, is working with managers on various outreach projects.

Sharon gave an update on the National Family Caregiver Support program. Plans are being completed to deliver a hot meal to homebound elderly or those without family on Thanksgiving Day. The meals are being prepared by Nisleit’s Restaurant at no charge to the program.

Miriam Patton reported on the Coalition’s activities. The Commission discussed purchasing individual memberships to the Coalition for Commission members. The Commission decided not to do this – this is an individual decision.

Karen Broman reported on the Area Agency Board. Ruth Schwartz reported on Advisory Council. The Aging Services County Plan - 2002 amendment will be reviewed at the next meeting.

There being no further business, Ervin Peiffer adjourned the meeting at 10:10 a.m.

Respectfully submitted,

Dawn Woda
Secretary

dmw

Ervin Peiffer opened the meeting at _9:03__ a.m.

The July minutes were approved as read.

The July expenditures were approved.

The Conference/Meeting report was approved.

Miriam Patton moved, with Ruth Schwartz seconding, to transfer funds in the amount of $500 from Aging, Conference & Meeting to Bus, Conference & Meeting. Sharon reviewed the need for the transfer. The motion was approved, with dissenting votes cast by Dave Albert and Fred Kaul.

The budget has gone through several changes since the Commission reviewed it. Sharon explained to the Committee the reason for the changes and what the changes are. At the request of the Administrative Coordinator our program income for the Out of County Transportation Program has been increased. This will necessitate an increase in fares (which have not been increased for several years). A tentative fare increase was presented to the Commission. After lengthy discussion, David Albert moved, with Marvin Huiras seconding, to increase the fares for the Out of County Transportation Program by $1.00 throughout the fare structure. Motion was approved. Recommendation made to review fares in each succeeding year.

Further discussion was held on the proposed 2002 budget and concern was expressed that services and programs are being cut at a time when the elderly population is growing. The Commission requested that Sharon review, at the next Commission meeting, those items which had been reduced or removed from the budget they had reviewed. The public hearing on the total county budget is scheduled for November 5, at which time non – County Board Supervisors are able to comment on the budget.

The Congregate Nutrition Program was reviewed and concern was expressed about declining participation.

The Bureau on Aging and Long Term Care Resources will be providing Aging Units with a new Software product called SAMS. This is a reporting system that will go into effect January 1 and every aging unit is required to use it. The maker of SAMS (Synergy) also produces a product called Beacon, an Information and Assistance Reporting system. Beacon interfaces with SAMS and will offer us many efficiencies in working with Information And Assistance clients. The cost of this software is $2000 (which will come from our National Family Caregiver Funding). The County’s Technology Resources Committee has approved it and the request has gone to the Area Agency for their approval.

Ginger Ayres, Information & Assistance Specialist, has received her reclassification and her increase is retroactive to January 1, 2001.

Miriam Patton reported that a district meeting will be held in West Bend on Friday, September 28, 2001.

Karen Broman and Ed Adams reported on the Area Agency Board meeting and Ruth Schwartz reported on the Advisory Council.

There being no further business, Ervin Peiffer adjourned the meeting at _10:28___ a.m.

Respectfully submitted,

Dawn M. Woda

Secretary

dmw

Ervin Peiffer opened the meeting at 9:00 a.m.

Question was raised about the minutes of the June 18^th meeting. Mr. Adams felt that the minutes were incorrect in stating that Ruth Schwartz had abstained from voting for the grant for Interfaith and that her name had not been called during the roll call vote. He stated that she had been told that she could not vote (due to her position on the board of Interfaith) and that was incorrect. Mr. Adams was not challenging the outcome of the vote; he was concerned that Mrs. Schwartz had been told she could not vote and that the minutes did not show this correctly. Mr. Adams stated that if Mrs. Schwartz was in agreement with the minutes, then he would withdraw his objection. As Mrs. Schwartz was not in attendance at the meeting the minutes were not approved. It was suggested that Sharon contact Mrs. Schwartz and obtain her opinion on the minutes. (Sharon talked with Mrs. Schwartz later and although Mrs. Schwartz believes that she should have voted, not abstained, she was in agreement with the minutes as they were written. Sharon also talked with Carla, the acting secretary for the meeting, and she stated that during roll call she called out the name of every Commission member, including Mrs. Schwartz. In discussing this further with Mr. Adams he does not agree that Mrs. Schwartz’ name was called.)

Expenditures were handed out at the time of the meeting due to budget deadlines. Dave Albert moved, with Fredrick Kaul seconding, to approve the June expenditures as submitted.

No conference/meeting report was presented.

No program reports were submitted for review this month.

Sharon went through the budget program by program explaining the variations from the prior year. Sharon stated that the big changes in the budget for 2002 will be new furniture, computer upgrades, and increases in cost for Technology Resources. Discussion followed regarding the Out of County transportation program. Susan Duvall commented on the population increase, 12.6% are over 65 and 16.7% are 60 and over. Fred Kaul moved and Marvin Huiras seconded to recommend forwarding the budget to the Administrative Coordinator and Finance Committee.

No additional report.

Mariam Patton had nothing to report. Ed Adams reported on CWAG conference, sessions were very worthwhile. The convention is in Eau Claire next year.

Karen and Ed reported on Area Agency Board - there is no advisory council report.

Discussion on progress of wage increases for the Aging Program Assistant and Director.

There being no further business, Ervin Peiffer adjourned the meeting at 10:23 a.m.

Respectfully submitted,

Dawn Woda

Secretary

dmw

Ervin Peiffer opened the meeting at 9:05 a.m.

Sharon introduced Karen Helland, the new Area Agency Advisory Council representative, and Jan Braby, the new Information & Assistance Specialist to the Commission.

The Commission approved the May minutes.

David Albert would like to see a comparison between the food bill from Eurest and donations received.

The Commission approved the Conference/Meeting Report.

Ginger Ayres gave an updated report of the Accessibility Committee’s progress. The committee did a walk through of the building with staff from Independence First. The next step the committee is looking at is "How do people know about the programs available" and "how do they find out about the services now". The committee has put a survey together to find out what people know about Ozaukee County services and how they access them. It is on the county web site. Some small changes to the Administration Building have already been made; other items will have to be placed in the budget due to cost.

Sharon introduced Penny Seifkes, the Transportation Program Supervisor to the Commission. Penny received a request from a person for transportation to the Phoenix Clinic at the Mayfair Towers in order to have an MMPI test read. Staff have denied this request on the basis that this "treatment" is available within the county. Letters from the person requesting the service and two physicians involved with the patient were reviewed. The policy guidelines for the Out of County Transportation Program were also reviewed.

Sharon asked the Commission to review the County’s provision of the Out of County Transportation Program. At the present time this service is open to those persons over the age of 60 and those persons who are physically or developmentally disabled. In addition it is only used to access medical treatment that is not available within the county. The following issues were discussed:

The Commission discussed restricting the Out of County Transportation program to those persons who are "transportation handicapped" – unable to utilize other transportation resources (either private pay or volunteer).

Sharon requested that the Commission consider increasing the hours for the position of I & A Specialist from the current 3 days per week to 4 days per week as of January 2002 and 5 days per week starting July 1, 2002. The approximate wages and benefits for this position, remaining as it currently is would be $21,102; increasing the hours as stated above would result in approximate wages and benefits or $31,027. The additional hours would be funded with new Title III dollars not originally available to us.

Funding for Interfaith Caregivers, Inc.: In 2000 Interfaith Caregivers received a grant of $6250 from Aging Services; in 2001 this was reduced to $5360. These grants have been matched by the Department of Social Services. This grant has always been intended to serve as "seed money" to help this organization establish itself but not to serve as a permanent source of funding. Department staff has had some concerns about unmet needs in the community, particularly since Interfaith has not been able to find volunteers to meet those needs. Discussion with Jeanne Reed, director of Interfaith Caregivers followed. The Commission would like to see that more effort is made to recruit volunteers who can assist residents in the county.

The motion lost on a tie vote.

The Commission discussed the matter further.

The roll call vote was 5 Aye and 1 Nay. The motion carried.

Miriam Patton gave a report on the Coalition of Wisconsin Aging Groups.

Edward Adams and Karen Broman gave a report on the Board’s joint meeting with the Advisory Council and a report on the Legislative Committee.

Ruth Schwartz reported on the Area Agency Advisory Council.

There was a brief discussion on the reason for the early budget deadlines.

There being no further business, Ervin Peiffer adjourned the meeting at 11:15 a.m.

Respectfully submitted,

Carla Phillips

Secretary

ckp