Agriculture & Extension Committee Minutes
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1999 February 5,
1999
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MINUTES of January 8, 1999 Minutes of December 11, 1998 meeting Called to order 8:02am by Vice Chairperson Glenn Stumpf. Present: Glenn Stumpf, Dave Albert, Rose Hass Leider; University Extension Agents, Dan O’Neil and Randy Tetzlaff; Ozaukee County Board Chairperson, Leroy Bley (departs at 8:38am). Minutes of December 11, 1998 meeting: Motion to approve by Albert, seconded by Stumpf; Leider abstains from voting as she was not present at December meeting, minutes approved.Approval of expense accounts, conference/meeting attendance, 4-H activities list: Motion made by Albert, seconded by Leider to approve expense accounts, conference/meeting attendance, 4-H activities list. Motion passed unanimously. Request for subscription to Assets Magazine/Search Institute: Committee discussion. Motion by Leider to approve subscription request for one year, seconded by Stumpf, motion carried unanimously. Organizational Assessment Tool (OAT): Discussion by O’Neil and committee. Committee members present complete form. Operational/Management Issues identification form: Discussion by O’Neil and committee. Committee members present complete form. Committee members desiring to attend district WACEC meeting should register on their own. Agent Report - Randy Tetzlaff: Report by Tetzlaff. Next meeting date: Friday, February 5, 1999, 8:00am., Room 118. Adjournment: Motion by Leider to adjourn meeting, seconded by Albert, motion passed, meeting adjourned at 9:30am Next meeting agenda items: District Resource Plan report by Paul Brings - February, 1999 agenda Submitted by, Elaine C. Carlson Recording Secretary Approved 3-5-99 S.E. District Director Report: Called to order 8:01am by Vice Chairperson Glenn Stumpf. Present: Glenn Stumpf, Dave Albert, Rose Hass Leider; University Extension Agents, Dan O’Neil and Mary Fran Lepeska (departs as 8:55am); Ozaukee County Board Chairperson, Leroy Bley, and Interim Southeast District Director, Paul Brings. Minutes of January 8, 1999 meeting: Motion to approve by Albert, seconded by Leider; minutes approved. Approval of expense accounts, conference/meeting attendance, 4-H activities list: Motion made by Albert, seconded by Leider to approve expense accounts, conference/meeting attendance, 4-H activities list. Motion passed unanimously. Review position descriptions: Report by O’Neil, questions/comments by committee comments. O’Neil will send copies of position descriptions to committee members for review. S.E. District Director Report: Report by Brings. Questions/comments by committee members. Leider questions billings to county for expenses relating to Small Business Position. Response by Brings, advises that he has generated memo advising that Ozaukee County is not to be billed, has not received response to date, and has proposed that district money could be used to pay bill. Bring and O’Neil will pursue to closure. Leider questions "right" of Ozaukee County residents to utilize small business services in other counties. Brings advises same could be addressed on an as needed basis. Agent Report:
WACEC Report: Report by Leider and O’Neil, comments by Brings. Committee discussion. Administrative Coordinator position description: Comments by O’Neil. Committee discussion. Brief discussion as to comp time policy. Emergency temporary secretarial help: Questions/comments by Committee, motion by Albert, seconded by Leider. Motion carried. Leider requests information on Dairy Breakfast. O’Neil advises as follows: Location: Bob & Cindy Roden farm Date: New Committee members:
Next meeting date: Friday, March 5, 1999, 8:00am, Room 118. Adjournment: Motion by Albert to adjourn meeting, seconded by Leider, motion passed, meeting adjourned at 9:52am Next meeting agenda items: Submitted by, Elaine C. Carlson Recording Secretary MINUTES of March 5, 1999 Approved by Committee on 4-2-99 Called to order 8:00am by Chairperson Haupt. Present: Lloyd Haupt, Glenn Stumpf, Dave Albert, Rose Hass Leider; University Extension Agents, Dan O’Neil; Ozaukee County Board Chairperson, Leroy Bley (departs at 8:50am). Minutes of February 5, 1999 meeting: Motion to approve by Leider, seconded by Albert; motion by Stumpf to add language "motion made to hire temporary help as needed", seconded by Albert; motion to modify minutes carried, minutes approved. Approval of expense accounts, conference/meeting attendance, 4-H activities list: Motion made by Leider, seconded by Stumpf to approve expense accounts, conference/meeting attendance, 4-H activities list. Motion passed unanimously. Suggestion by Small Business Agent for Sheboygan County that he attend committee meeting and e-mail message received by O’Neil. Leider and Albert do not want to extend invitation, Stumpf does, Haupt feels invitation may be good idea and would not be commitment. Motion made by Leider to not extend invitation to Small Business Agent , seconded by Albert, vote: Leider and Albert - yes; Haupt and Stumpf - no. Further discussion, motion fails, O’Neil will request written presentation. Position descriptions: Report by O’Neil, questions/comments by committee. Albert suggests position descriptions for University Extension staff (staff assistant, secretary and clerical) be reviewed as well. Matter referred to April agenda. WACEC State Conference: Report by O’Neil. Committee members Haupt, Leider, Stumpf and Albert plan to attend. Committee discussion as to auction items. Albert will check with The Bog and Edgewater golf courses regarding donations. Report by Albert as to "Washington trip". Legislative visits: Committee discussion. Tourism book ads: Comments by Leider, feels all municipalities should be treated equally, whether incorporated or unincorporated. Haupt questions whether this is proper agenda item for this committee. Tetzlaff advises that tourism booklet is totally funded by advertising revenue and that it was a board decision that community areas would be highlighted rather than individual communities. Leider suggests that Tetzlaff was partially responsible for removing her as a voting member of the Tourism Council Board. Tetzlaff states for the record that there are Bylaws, Articles of Incorporation, Minutes, etc., and that there was nothing underhanded about Leider being changed to liaison member rather than board member. Stumpf states he feels this is not proper agenda item and does not feel this committee should be discussing what happens at Tourism Council meetings. Haupt states this is not an item this committee can act on, Tetzlaff is not on the board and he feels this committee should cease all discussion on this item. No action taken on this item. Leider advises she attended 4-H Variety Show, it was a total success with a packed house and that 4-H Youth Development Agent, Kay Buelke Schroeder did a great job. Agent Report - Dan O’Neil Report by O’Neil. Next meeting date: Friday, April 2, 1999, 8:00am., Room 118. Adjournment: Motion by Leider to adjourn meeting, seconded by Albert, motion passed, meeting adjourned at 9:20am. Next meeting agenda items: Position descriptions Submitted by, Elaine C. Carlson Recording Secretary Approved 5-7-99 MINUTES of April 2, 1999 Called to order 8:00am by Chairperson Haupt. Present: Lloyd Haupt, Glenn Stumpf, Dave Albert, Rose Hass Leider, Mark Cronce, University Extension Agriculture Agent Dan O'Neil, 4-H and Youth Development Agent Kay Buelke Schroeder (arrives at 8:57am), Community Resource Agent Randy Tetzlaff (arrives at 8:52am); Ozaukee County Board Chairperson, Leroy Bley. Minutes of April 2, 1999 meeting: Motion to approve minutes from last meeting, motion to approve by Albert, seconded by Stumpf minutes approved. Approval of expense accounts, travel expenses: Motion made by Leider, seconded by Cronce to approve expense accounts, travel expenses, and 4-H activity list. Motion carried. Position Description: Dan presented the program priorities and plan of work for the Sheboygan-Washington Small Business Agent, Jim Piwowarczyk. No action taken. Suggestion by Leider that the position descriptions should be mailed with the agenda to review before meeting. Discussion on Mary Fran Lepeska, Family Living Agent moving her away from duties 1, 2, and 3. Does she have enough time for all this? Dan explained how she works with Financial Counseling Clients and it was suggested to keep it the way it is. Motion by Albert, seconded by Stumpf to approve Agent Position Descriptions. Motion carried. Discussion on Clerk Typist II duties, Secretary duties and Staff Assistant duties. Motion made by Leider to approve as presented, seconded by Cronce. Motion carried. Growth Management: Randy described the history of the growth management program. Committee discussed timing of request and relationship to plan of work. State WACEC Meeting: Haupt to contact Squire's and will let Dan know. Dan will prepare information on the items to auction, and let them know the value. Option to go to any of the legislator meetings on 4/13/99. Committee discussed content and procedure for legislative visits. All would like to go to the Panzer meeting. Agent Report: Youth program report was presented by Kay Buelke Schroeder. Next meeting date: Friday, May 7th, 1999, 8:00am., Room 118 Adjournment: Motion by Leider to adjourn meeting, seconded by Cronce, motion passed, meeting adjourned at 9:20am. Submitted by, Laura A. Jacoby Recording Secretary MINUTES of May 7, 1999 Approved by Committee 6-4-99 Called to order 8:01am by Chairperson Haupt. Present: Lloyd Haupt, Dave Albert, Rose Hass Leider, Mark Cronce (leaves at 9:02am to attend another committee meeting); University Extension Agents, Dan O’Neil, Randy Tetzlaff; Ozaukee County Board Chairperson, Leroy Bley. Absent: Glenn Stumpf. Minutes of April 2, 1999 meeting: Motion to approve by Albert, seconded by Cronce, minutes approved unanimously. Approval of expense accounts, conference/meeting attendance, 4-H activities list: Motion made by Cronce, seconded by Albert to approve expense accounts, conference/meeting attendance, 4-H activities list. Motion passed unanimously. Four year program planning process: Report by O’Neil, review of "Planning" booklet. Questions/discussion by committee. O’Neil offers that representative from Civil Rights Compliance Review Committee could be invited to attend Extension Committee meeting to report on review process. Report on State WACEC Conference: Report by Leider, Albert, Haupt. Some disappointment expressed about lack of availability of representatives. Albert advises that Representative Hoven was responsive and available for discussion. Break from 9:03am to 9:07am Agent Report - Randy Tetzlaff: Report by Tetzlaff. Next meeting date: June 4, 1999, 8:00am., Room 118. Adjournment: Motion by Leider to adjourn meeting, seconded by Albert, motion passed, meeting adjourned at 9:39am Next meeting agenda items: Submitted by, Elaine C. Carlson, Recording Secretary MINUTES of June 4, 1999 Ozaukee County Administration Center Called to order 8:00am by Vice-Chairperson Glenn Stumpf. Present: Mark Cronce, Dave Albert, Glenn Stumpf; University Extension Agents, Dan O’Neil, Mary Fran Lepeska; Ozaukee County Board Chairperson, Leroy Bley. Absent: Rose Hass Leider and Lloyd Haupt. Minutes of May 7, 1999 meeting: Motion to approve by Albert, seconded by Cronce, minutes approved unanimously. Leider arrives at 8:04am Approval of expense accounts, conference/meeting attendance, 4-H activities list: Motion made by Cronce, seconded by Leider to approve expense accounts, conference/meeting attendance, 4-H activities list. Motion passed unanimously. Agent Report - Mary Fran Lepeska: Report by Lepeska. Next meeting date: July 9, 1999, 8:00am., Room 118. Discussion of canceling meeting. Adjournment: Motion by Leider to adjourn meeting, seconded by Cronce, motion passed, meeting adjourned at 8:45am Next meeting agenda items: Meeting cancellation policy. Submitted by, Daniel O'Neil, Recording Secretary MINUTES of July 9, 1999 Ozaukee County Administration Center Called to order 8:03am by Chairperson Haupt. Present: Lloyd Haupt, Glenn Stumpf, Dave Albert, Rose Hass Leider; University Extension Agent, Dan O’Neil; Ozaukee County Board Chairperson, Leroy Bley (departs at 8:50am). Minutes of June 4, 1999 meeting: Motion by Leider to remove her name as absent and the statement that she arrived at 8:04., seconded by Cronce; motion carried, minutes approved as revised. Approval of expense accounts, conference/meeting attendance, 4-H activities list: Motion made by Cronce, seconded by Leider to approve expense accounts, conference/meeting attendance, 4-H activities list. Motion passed unanimously. Meeting Cancellation Policy: Many options were discussed –
Mark Cronce moved that meetings continue to be held every month, with the Committee Chair to decide if there is less than a full agenda that the meeting is to be cancelled and have the expense accounts signed at Land Conservation Meetings. Seconded by Leider, motion carried unanimously. Committee Meeting Attendance: Rose Hass Leider reports that after checking Madison Conference Attendance that she had been removed from the attendance sheet by Committee Chairperson Haupt for the 14th. Leider reports that she took it to Administrative Committee, and they agreed she should be paid for the day. Haupt announces that he will no longer pass out the attendance sheets for the whole conference on the first day. Program Planning: Report by O’Neil. Committee members discuss options and their role in the four year planning process. Options discussed include:
Cronce moved to follow the option number 6, with two agents to prepare complete program area presentations reviewing programming opportunities for committee review, seconded by Albert – motion carried. Agent Report - Dan O’Neil Report by O’Neil. The Tri-County meeting to be scheduled for October 4, 5, or 12. Ozaukee County to host the meeting with an optional lunch at noon and a 1:00 start time. Next meeting date: Friday, August 6, 1999, 8:00am., Room 118. Adjournment: Motion by Albert to adjourn meeting, seconded by Leider, motion passed, meeting adjourned at 10:00am. Submitted by, Daniel O'Neil Recording Secretary MINUTES of August 6, 1999 Ozaukee County Administration Center Called to order 8:00 am by Chairperson Lloyd Haupt. Present: Lloyd Haupt, Rose Hass Leider, Glenn Stumpf; University Extension Agents, Dan O’Neil and Kay Buelke Schroeder; County Board Supervisor Leroy Bley. Absent: Mark Cronce, Dave Albert Minutes of July 9, 1999 meeting: Request made by L. Haupt to amend the minutes to include attendance by M.Cronce. Motion made by R. Leider to approve minutes as revised, seconded by G. Stumpf; minutes approved by unanimous vote. Approval of expense accounts, conference/meeting attendance, 4-H activities list: Motion made by G. Stumpf, seconded by R. Leider to approve expense accounts, conference/meeting attendance, 4-H activities list. Motion passed unanimously. Tire Clean Sweep Project: A recommendation has been made by the Solid Waste Management Study Committee to allow D. O'Neil and R. Tetzlaff to coordinate a program for used tire collection. The program is scheduled for the middle of October. The only costs involved are time and promotion/advertising. R. Leider expressed a concern for emphasis of promotion. A discussion followed. A motion was made by R. Leider and seconded by G. Stumpf to approve participation in the Tire Clean Sweep Project and approved unanimously. Request for Conference Attendance: A request was made by K. Buelke Schroeder for attendance to the National Association of Extension 4-H Agents Conference on October 23-29 at the cost of $325. A request was made by M.F. Lepeska for attendance to the Assc. for Financial Counseling and Planning Education conference on November 17-20 at the cost of $215. D. O'Neil noted out of state conference attendance was formerly a budgeted line item and now has been merged with the conference/meeting account. R. Leider inquired to the length of days of each conference. A motion was made by G. Stumpf and seconded by R. Leider to approve both requests. The motion passed unanimously. Equipment Request: There were no equipment requests made. Tri-County Agriculture Review Meeting: Reported by D. O'Neil, this is scheduled for October 4 with the possibility of a noon luncheon followed by a meeting starting at 1:00pm to approximately 3-3:30pm in the Auditorium of the Administration Building. Generally there are 12 to 15 persons in attendance. A count would be needed with the suggestion of using the Port Hotel if a luncheon in scheduled. Approved by consensus. Approve Program Planning Dates and Procedures: Scheduled for August 27 at 8:00 am before the regular meeting scheduled for September, R. Tetzlaff and D. O'Neil will each give a one hour presentation on their programs. The others will give their presentation at the regular meeting. R. Leider inquired if this will be inclusive with the request she made for what each department member does and what their work load is. G. Stumpf inquired if a detailed menu of the programs would be included. Discussion followed. Agent Report - Kay Buelke Schroeder: Report given on the County Fair, enrollment preparation has begun for 4-H, open house will be held at the fairgrounds on September 2. They will be hosting State 4-H Gymkhana in Cedarburg for the second year in September. A good turnout is expected. Next meeting date: Friday, August 27, 1999, 8:00am. Adjournment: Motion by G. Stumpf to adjourn meeting, seconded by R. Leider, meeting adjourned at 9:09am. Respectfully submitted, J. Effinger Recording Secretary THE FOLLOWING MINUTES HAVE NOT BEEN APPROVED BY THE COMMITTEE TO WHICH THEY PERTAIN Called to order 8:00am by Chairperson Haupt. Present: Lloyd Haupt, Dave Albert, Glenn Stumpf, Mark Cronce (arrives at 8:10am); County Board Chairperson Leroy Bley (arrives at 10:12am, leaves at 10:35am) University Extension Department Head Dan O’Neil, Randy Tetzlaff, Mary Fran Lepeska, Kay Schroeder (arrives at 8:12am); and S.E. District Director Paul Brings. Absent: Rose Hass Leider, Minutes of August 6, & 27, 1999 meeting: Motion to approve by Glenn Stumpf, seconded by Lloyd Haupt, minutes approved unanimously. Approval of expense accounts, conference/meeting attendance, 4-H activities list: Motion made by Lloyd Haupt, seconded by Dave Albert to approve expense accounts, conference/meeting attendance, 4-H activities list. Motion passed unanimously. Discussion regarding Rose Hass Leiders' request for June programs/activities: Haupt suggested everyone leave this in Rose's mailbox, Albert proposed to dispose of this request, Haupt added this should be discussed when Rose is here. Program Planning Presentations: Long term program options as part of the 4 year planning process Mary Fran Lepeska - presented Randy Tetzlaff - presented Dan O'Neil - presented Kay Schroeder-presented Mary Fran Lepeska leaves at 10:24am Randy Tetzlaff leaves at 10:38am After presentations Schroeder and O'Neil asked the committee what the next step of this procedure would be. Haupt stated the committee will get back to agents with questions and comments. Kay Schroeder departs at 10:42am Tri-County Agriculture Review Meeting - October 4, 1999 O'Neil states the meeting will begin at Port Hotel at 12:00 on October 4. There was a motion by Stumpf to change meeting place from Port Hotel to Smith Brothers, seconded by Haupt. Motion carried. Discussion as to where to tour after the meeting: this was left up to O'Neil to choose. Budget: Line by line budget review. Motion by Stumpf, seconded by Cronce to approve budget. Motion carried unanimously. Closed Session: Albert moved to go into closed session for Department Head Evaluation, seconded by Cronce. Roll Call of members present: Haupt - yes, Cronce - yes, Albert - yes, Stumpf - yes, Leider - no. Closed Session begins at 11:17am. Meeting reconvenes in open session at 11:44am Motion by Albert, seconded by Stumpf. Motion to add comments and scoring of department head evaluation by Cronce, seconded by Haupt. Motion carried. Next meeting date: Fri. October 1, 1999. Motion by Albert, seconded by Stumpf to adjourn. Motion carried unanimously. Submitted by, Ginny Bichler Recording Secretary Called to order at 7:50 a.m. by Chairperson Haupt. Members present: Lloyd Haupt, Glenn Stumpf, Dave Albert, and Rose Hass Leider. Also attending University Extension Agent: Dan O'Neil Absent: Mark Cronce Minutes of October 4, 1999 meeting: Motion to approve by Leider seconded by Albert, minutes approved unanimously. Leider made mention she would like the names of scholarship winners noted in the minutes. Approval of expense accounts, conference/meeting attendance: Motion made by Albert seconded by Stumpf to approve expense accounts, conference/meeting attendance. Motion passed unanimously. Dan O'Neil reported on the WACEC goals and also on the Tire Clean Sweep Project which is to be held on November 13, 1999 at the Highway Department in Port Washington. Next meeting will be December 10, 1999 - 8:00 a.m., Room 118. Adjournment: Motion by Glenn Stumpf to adjourn meeting, seconded by Rose Hass Leider, motion carried, meeting adjourned at 8:00 a.m. After the meeting had adjourned the committee members were given the 4-H activities list. Submitted by, Ginny Bichler Recording Secretary MINUTES of December 10, 1999 Called to order at 8:04 a.m. by Vice Chairperson Stumpf. Members present: Glenn Stumpf, Dave Albert Also attending University Extension Agent: Dan O'Neil and Mary Fran Lepeska County Board Chair, Leroy Bley Absent: Lloyd Haupt , Rose Hass Leider, Mark Cronce Minutes of November 4, 1999 meeting: Motion to approve by Dave Albert seconded by Leroy Bley, minutes approved unanimously. Mark Cronce arrived. Approval of expense accounts, conference/meeting attendance: Motion made by Cronce seconded by Albert to approve expense accounts, conference/meeting attendance. Motion passed unanimously. Tire Clean Sweep Report: O'Neil reported the sweep was held November 13, and 20. There was discussion as to how often this should be done and also the different locations available. Agent Report: Report by Lepeska. Tri-County Position Vacancy: Discussion, no action taken. Next meeting will be January 7, 2000 at 8:00 a.m., Room 220. Adjournment: Motion by Dave Albert to adjourn meeting, seconded by Mark Cronce, motion carried, meeting adjourned at 9:15 a.m. Submitted by, Ginny Bichler Recording Secretary |
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