Ozaukee County Wisconsin Committee Minutes
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February 3, 1999 Port Washington, Wisconsin The Administrative Committee met in Room 102 at 8:30 A.M. prior to the County Board session. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Bley and Clerk Dobberpuhl. Absent: Supervisor Cronce. Resolution No. 98-76, Resolution No. 98-77, several committee appointments, several reports of conference/convention/meeting attendance and two transfer of funds requests were reviewed and discussed. Motion made by Mrs. Leider, seconded by Mr. Wirth, to approve all of the above. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 117 at 8:30 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. Minutes of October 26, 1998, November 4, 1998, December 2, 1998 and February 3, 1999 were reviewed. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to approve the minutes as mailed. Motion carried. A temporary help request from the Clerk of Courts was explained by Jeff. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to approve the request. Motion carried. Jeff reviewed the 12 recommendations contained in the Technical Assistance Project report. Discussion followed on many of the specific recommendations. Jeff presented a report regarding the collection agency contract. They will only handle cases that are no older than 90 days. This issue will be discussed further at another meeting. Jeff also presented a report regarding the acceptance of credit cards. Discussion regarding proposed Ordinance 98-29. Motion made by Mr. Cronce, seconded by Mr. Bley, to present the ordinance as a joint effort of the Organizational Study Committee and the Administrative Committee. The majority voting aye, the motion was declared adopted. Discussion regarding the Child Support department reorganization as being studied by the Organizational Study Committee. Dennis shared some thoughts on this issue. No action was needed. Proposed ordinance amendments were reviewed and discussed. Motion made by Mr. Neubauer, seconded by Mr. Cronce, to approve the amendments to Code Sections 2.0131 and 2.015. The majority voting aye, the motion was declared adopted. Discussion regarding the retirement system unfunded tax liability. The Board Chairperson will check what other counties have done. Discussion regarding the need to update the county library plan and the need for the appointment of a library planning committee. It has been suggested that the committee consist of five members and that their study be completed in six months. Motion made by Mr. Wirth, seconded by Mr. Cronce, to approve the ordinance and to create a committee. There being a tie vote, the Chairperson cast the deciding aye vote. Committee reappointments were reviewed. Motion made by Mrs. Leider, seconded by Mr. Cronce, to approve the reappointments. Motion carried. Two conference attendance reports were reviewed and approved. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 102 at 8:55 A.M. prior to the County Board session. Meeting called to order by Acting Chairperson Neubauer. Present: Supervisors Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. Absent: Supervisor Bley. A committee appointment of Lewis Herro, as a member of the Grafton TID Joint Review Board was discussed. Motion made by Mr. Cronce, seconded by Mr. Wirth, to confirm the appointment. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 117 at 8:30 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider and Clerk Dobberpuhl. Absent: Supervisor Cronce. Minutes of the February 23 and March 3 meetings and were reviewed. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to approve the minutes as mailed. Motion carried. Jeff Schmidt and the Corporation Counsel appeared regarding the status of work under the collection agency contract. Less than $8,000 has been collected so far. The contract with the current firm runs until October. A 30 day notice is required to not renew the contract. Motion made by Mr. Neubauer, seconded by Mr. Wirth, that no more cases be referred to them and to send a notice of non-renewal. Motion carried. Discussion regarding the various actions that will be required to fill the recently approved full-time Administrative Coordinator position. The proposed qualifications were reviewed and discussed. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to strike the reference to "master’s degree". The majority voting aye, the motion was declared adopted. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to approve the qualifications, as amended. The majority voting aye, the motion was declared adopted. Discussion regarding the recruiting procedure to follow to fill the position. It was agreed that a recruiting agency should be used. Washington, Sheboygan and Walworth Counties will be contacted. Discussion regarding office space for the new department. A suggestion has been made to use the office now assigned to the County Board Chairperson and the two rooms to the west of that office. The estimated cost is $18,500. Motion made by Mr. Wirth, seconded by Mrs. Leider, to move the Board Chairperson to Room A-200 and to have the Buildings Committee proceed with remodeling of Rooms A-207, A-209 and A-210. Motion carried. Discussion regarding furniture needs. The estimated cost is $18,390. Discussion regarding the proposed salary for the position. It was agreed to check with Sheboygan, Washington and Walworth Counties as to their salary ranges. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to recommend assignment of the position to pay grade 116. Motion carried. Discussion regarding the possible salary for the Secretary position. Motion made by Mrs. Leider, seconded by Mr. Wirth, to create a position of Clerk-Typist III and assign it to pay grade 105. Motion carried. The approved duties were reviewed and approved. Two conference attendance reports were reviewed and discussed. The various recommendations of the Organizational Study Committee were reviewed and discussed. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 117 at 8:30 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. Minutes of the March 15 meeting were reviewed. Motion made by Mrs. Leider, seconded by Mr. Cronce, to approve the minutes as mailed. Motion carried. Jeff Schmidt appeared to request authorization to hire a "Collection Clerk" who would be placed in pay grade 7. Motion made by Mr. Wirth, seconded by Mr. Cronce, to approve an additional Account Clerk III. The majority not voting aye, the motion was declared lost. Discussion regarding the selection of an Administrative Coordinator Executive Search Consultant. Proposals from The Par Group and Public Administration Associates were reviewed and discussed. Motion made by Mr. Cronce, seconded by Mr. Wirth, to approve the retention of The Par Group and to request a transfer of funds in the amount of $18,000 to cover the costs of their work. Motion carried. Discussion regarding Resolution No. 99-4. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to approve the resolution. Motion carried. Discussion regarding committee duties amendments. No action was taken at this time. Sue Dougherty has resigned as a member of the Utilization Review Committee. The Chair appointed Charlene Jacobus to replace her. Motion made by Mrs. Leider, seconded by Mr. Neubauer, to approve the appointment. Motion carried. Five conference attendance reports were reviewed and approved. A sample employee service pin was reviewed and discussed. Clarification of the cost will be obtained and other samples will also be obtained. The Chairperson announced that a closed session had been proposed under the provisions of Section 19.85 (1)(b) of the Wisconsin Statutes to discuss an employee discipline matter. Motion made by Mrs. Leider, seconded by Mr. Wirth, that the committee go into closed session for this purpose. The roll was called. All members voting aye, the motion was declared adopted. Motion made by Mrs. Leider, seconded by Mr. Wirth, to approve a letter of reprimand. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 102 at 8:45 A.M. prior to the County Board session. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. Discussion regarding appointment of Miriam Patton as a member of the Commission on Aging. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to approve the appointment. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 118 at 8:30 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. Minutes of the April 6 and May 5 meetings were reviewed and discussed. Motion made by Mrs. Leider, seconded by Mr. Neubauer, that the minutes be approved as mailed. Motion carried. Clerk of Courts Jeffrey Schmidt, temporary Deputy Clerk of Courts JoAnne Kubowicz, Judge Swietlik and Judge McCormack appeared regarding staff problems in the Clerk of Courts Office. Discussion followed. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to recommend that an additional Judicial Secretary position be approved. Motion carried. Discussion regarding continued use of temporary help. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to extend the authorization until the above position is filled. Motion carried. The Family Court Commissioner appeared regarding her responsibility regarding Family Court Counseling Services. The contract rate is $90 per hour. She would like consideration of creating a county position with the individual to work two days per week. Discussion regarding the rate of pay authorized for Family Court Commissioner assistants. The committee approved a rate of $60 per hour in 1997. They are now being paid $70 per hour. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to approve $70 for all payments made at that rate. There being a tie vote, the Chairperson cast the deciding aye vote. No action was taken regarding the rate to be paid for the balance of 1999. Gerald Plock and Gerald Hagman of the PAR Group appeared to discuss the procedures to follow to seek applicants for the full-time Administrative Coordinator position. A proposed time table was reviewed and discussed. Discussion regarding the ordinance regarding private interest in public contracts. Motion made by Mr. Wirth, seconded by Mr. Cronce, to amend the ordinance to increase the amount from $7,500 to $15,000. There being a tie vote, the Chairperson cast the deciding no vote. Five conference attendance reports were reviewed and approved. Discussion regarding attendance at non-committee meetings and credit for compensation for such meetings. Motion made by Mr. Neubauer, seconded by Mr. Wirth, that a supervisor receive compensation for any meeting if they sign the attendance report. Motion carried. Discussion regarding employee service awards. Motion made by Mrs. Leider, seconded by Mr. Cronce, to approve the flat type sample with the appropriate year to be placed in the center. The majority voting aye, the motion was declared adopted. The appointment of the County Surveyor was discussed. Motion made by Mr. Wirth, seconded by Mrs. Leider, to appoint Mark Banton to replace Robert Dreblow. Motion carried. The appointment of Karen Broman to replace Robert Lauer as a member of the Community Programs Board, with a term to expire November 20, 2000, was discussed. Motion made by Mr. Cronce, seconded by Mr. Wirth, to approve the appointment. Motion carried. It was agreed that an application type form should be developed for use by individuals interested in being appointed to a committee. Discussion regarding committee duties (Ordinance No. 99-5). Motion made by Mr. Wirth, seconded by Mrs. Leider, to approve the ordinance. Motion carried. Discussion regarding the duties of the Buildings Committee. The Chairperson announced that a closed session had been proposed under the provisions of Section 19.85 (1)(b) of the Wisconsin Statutes to discuss/take action on an employee disciplinary matter. Motion made by Mr. Wirth, seconded by Mr. Cronce, that the committee go into closed session for this purpose. The roll was called. All members present voting aye, the motion was declared adopted. An employee discipline matter was discussed. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 102 at 8:25 A.M. prior to the County Board session. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. Resolution No. 99-11 was discussed. Motion made by Mr. Wirth, seconded by Mr. Cronce, to approve the resolution. Motion carried. Discussion regarding numerous committee appointments/reappointments. Motion made by Mr. Neubauer, seconded by Mr. Wirth, to approve the appointments/reappointments.. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm THE FOLLOWING MINUTES HAVE NOT YET BEEN APPROVED BY THE COMMITTEE TO WHICH THEY PERTAIN. Port Washington, Wisconsin The Administrative Committee met in Room 118 at 8:30 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce, Smith, Robert Beezat of the PAR Group and Clerk Dobberpuhl. Minutes of the May 18 and June 2 meetings were reviewed and discussed. Motion made by Mr. Neubauer, seconded by Mr. Cronce, that the minutes be approved as mailed. Motion carried. It was agreed to conduct interviews with candidates on Friday, November 12 (possibly continue Friday evening or Saturday morning). An employment start date of January 3, 2000 had been suggested, but a start date of January 17, 2000 will be better. The recruitment profile was reviewed and discussed. It was suggested that the education and experience section include a reference to computer knowledge and ability. Some of the duties were also reviewed and discussed. It was suggested that an open house/reception be held on the Thursday afternoon before the interview date. Motion made by Mr. Wirth, seconded by Mr. Cronce, to pay travel expenses of five or six applicants and spouses for two or three nights. Motion carried. Motion made by Mr. Neubauer, seconded by Mr. Wirth, to recommend that the position be placed in pay grade 117. Motion carried. Motion made by Mrs. Leider, seconded by Mr. Cronce, to hold a reception on Thursday, November 11 from 4:00 to 6:00 P.M., with wine and cheese, for up to 75 people. Motion carried. Motion made by Mrs. Leider, seconded by Mr. Cronce, to pay moving expenses for the individual that is hired, up to a maximum of $5,000. Motion carried. Motion made by Mr. Wirth, seconded by Mr. Cronce, to pay a maximum of $2,500 for advertising. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 102 at 8:50 A.M. prior to the County Board session. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. Resolutions No. 99-17, 99-20 and 99-21 were discussed. Motion made by Mrs. Leider, seconded by Mr. Cronce, to approve the resolutions. Motion carried. The Chairperson appointed Jack Eckert as a member of the City of Port Washington T.I.D. Joint Review Board. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to approve the appointment. Motion carried. Four Conference/Convention/Meeting attendance reports were reviewed and approved. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 118 at 8:30 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. Minutes of the June 22 meeting were reviewed and discussed. Motion made by Mr. Cronce, seconded by Mrs. Leider, that the minutes be approved as mailed. Motion carried. The Clerk of Courts appeared regarding his request to create another position of Account Clerk III, to replace a Clerk Typist II, and to create a new position of Clerk Typist I. Motion made by Mr. Wirth, seconded by Mr. Cronce, to recommend invoking a hiring freeze for new positions for next year. The majority voting aye, the motion was declared adopted. Discussion regarding a secretarial position for the Administrative Coordinator. Motion made by Mrs. Leider, seconded by Mr. Cronce, to approve a position of Secretary III, Grade 105. Motion carried. Discussion regarding a pay grade for the Family Court Commissioner. Motion made by Mr. Wirth, seconded by Mr. Cronce, to recommend assignment to Pay Grade 113. Motion carried. Discussion regarding proposed Ordinance No. 99-9. Motion made by Mr. Cronce, seconded by Mrs. Leider, to approve the ordinance. Motion carried. Discussion regarding proposed Resolution No. 99-23. Motion made by Mr. Wirth, seconded by Mrs. Leider, to approve the resolution. Motion carried. Discussion regarding proposed Resolution No. 99-22. Motion made by Mr. Wirth, seconded by Mr. Cronce, to approve the resolution. Motion carried. One report of conference/meeting attendance was reviewed and approved. Discussion regarding department booths at the County Fair. No action was needed. Discussion regarding attendance at non-committee meetings or conferences. This issue is covered by Sections 2.014 (3) and 2.015 (7) of the Code of Ordinances. Motion made by Mr. Cronce, seconded by Mr. Neubauer, to deny the claim of Supervisor Rupert for per diem and mileage for an unauthorized attendance. Discussion. Motion carried. Discussion regarding the additional work groups that have been appointed by the Long-Range Planning Work Group. Motion made by Mr. Cronce, seconded by Mrs. Leider, to order that all non County Board approved committees be disbanded immediately, and if there be a need for such a committee, to present a request to the Administrative Committee for their approval and presentations to the County Board. The majority voting aye, the motion was declared adopted. Meeting declared adjourned. __________________________________ County Clerk HCD:msm THE FOLLOWING MINUTES HAVE NOT YET BEEN APPROVED BY THE COMMITTEE TO WHICH THEY PERTAIN. Port Washington, Wisconsin The Administrative Committee met in Room 118 at 8:30 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider and Clerk Dobberpuhl. Absent: Supervisor Cronce. Minutes of the July 7 and 28 meetings were reviewed and discussed. Motion made by Mr. Wirth, seconded by Mrs. Leider, that the minutes be approved as mailed. Motion carried. New position requests were reviewed and discussed as follows: Clerk of Courts: Account Clerk III and Clerk-Typist I requests were withdrawn. Supervisor Cronce now present. District Attorney - Legal Secretary II. Motion made by Mrs. Leider, seconded by Mr. Neubauer, to approve the request. Motion carried. Family Court Commissioner - Mediation Coordinator - half-time. Motion made by Mr. Neubauer, seconded by Mr. Cronce, to deny the request. Motion carried. The committee appointment of Don Rupert as a member of the WCA Underwriting Committee, retroactive to July 14 was discussed. Motion made by Mr. Wirth, seconded by Mrs. Leider, to approve the appointment. There being a tie vote, the Chairperson cast the deciding aye vote. Discussion regarding the appointment of various board members to work groups under the Organizational Study Committee. It was agreed that a resolution regarding this issue should be presented to the County Board in September. Discussion regarding the method of presenting employee service awards. Motion made by Mr. Wirth, seconded by Mrs. Leider, to designate September 22 as employee recognition day and to make presentations at the Administration Center at 8:00 A.M. and the Justice Center at 12:30 P.M. In the future, the fourth Thursday in September is to be employee recognition day. Motion carried. A transfer of funds request was presented and discussed. Motion made by Mr. Neubauer, seconded by Mr. Wirth, to approve the request. Motion carried. The Chairperson announced that a closed session had been proposed under the provisions of Section 19.85 (1)(c) of the Wisconsin Statutes to conduct employee evaluations. Motion made by Mr. Wirth, seconded by Mrs. Leider, that the committee go into closed session for this purpose. The roll was called. All members present voting aye, the motion was declared adopted. Meeting declared adjourned. __________________________________ County Clerk HCD:msm THE FOLLOWING MINUTES HAVE NOT YET BEEN APPROVED BY THE COMMITTEE TO WHICH THEY PERTAIN. Port Washington, Wisconsin The Administrative Committee met in Room 118 at 8:30 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Cronce, Leider and Clerk Dobberpuhl. Minutes of the August 17 meeting were reviewed and discussed. Motion made by Mr. Wirth, seconded by Mrs. Leider, that the minutes be approved as mailed. Motion carried. The budget request for the Family Court Commissioner was reviewed and discussed. Motion made by Mr. Wirth, seconded by Mr. Cronce, to approve the budget as presented. Motion carried. Budget requests for the Circuit Court, Clerk of Courts and Law Library were reviewed and discussed. The Clerk of Courts has included $6,500 for remodeling work. Amounts for salaries and benefits were questioned. The Personnel Director appeared and explained the reasons for the high increases. Motion made by Mr. Wirth, seconded by Mr. Cronce, to approve the budget requests, with changes. The majority voting aye, the motion was declared adopted. The budget request for the Family Court Counseling Services was reviewed and discussed. Motion made by Mrs. Leider, seconded by Mr. Cronce, to approve the request as presented. The majority voting aye, the motion was declared adopted. The budget request for the District Attorney’s Department was reviewed and discussed. Motion made by Mr. Neubauer, seconded by Mrs. Leider, to approve the request, with modifications. Motion carried. The budget request for the Victim Witness Program was reviewed and discussed. Motion made by Mrs. Leider, seconded by Mr. Cronce, to approve the request as presented. Motion carried. The budget request for the Child Support Department was reviewed and discussed. Motion made by Mr. Cronce, seconded by Mr. Neubauer, to approve the budget, with modifications. Motion carried. Budget requests for the Probate Department were reviewed and discussed. Motion made by Mr. Cronce, seconded by Mr. Wirth, to approve the budget, with changes. Motion carried. Budget requests for the Veterans Service Department and Veterans Relief Program were reviewed and discussed. Motion made by Mr. Wirth, seconded by Mr. Cronce, to approve the budgets, with changes. The majority voting aye, the motion was declared adopted. The budget request for the Corporation Counsel was reviewed and discussed. Motion made by Mr. Cronce, seconded by Mr. Wirth, to approve the budget, with changes. Motion carried. The budget request for the County Board was reviewed and discussed. Motion made by Mr. Cronce, seconded by Mr. Wirth, to approve the budget as presented. Motion carried. Conference attendance reports were reviewed and approved. Discussion regarding the county Board salary. Motion made by Mr. Wirth, seconded by Mr. Cronce, to recommend adoption of the Ordinance as previously introduced. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm THE FOLLOWING MINUTES HAVE NOT YET BEEN APPROVED BY THE COMMITTEE TO WHICH THEY PERTAIN. Port Washington, Wisconsin The Administrative Committee met in Room 102 at 8:40 A.M. prior to the County Board session. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider and Clerk Dobberpuhl. Absent: Supervisor Cronce. Resolution No. 99-45 was reviewed and discussed. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to approve the resolution. Motion carried. Resolution No. 99-47 was reviewed and discussed. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to approve the resolution. The majority voting aye, the motion was declared adopted. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 118 at 8:30 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. Minutes of the September 10 and October 6 meetings were reviewed and discussed. Motion made by Mr. Neubauer, seconded by Mr. Wirth, that the minutes be approved as mailed. Motion carried. Discussion regarding the request of Carol Barsch to have a pay grade review. The deadline for making such a request was October 1. Motion made by Mr. Neubauer, seconded by Mr. Wirth, to reject the request. Motion carried. Discussion regarding the fact that a Judicial Clerk was replaced, contrary to the Personnel Committee’s motion of May 28, which provided that when the next vacancy for such a person occurs, the vacancy would not be filled. Discussion regarding the proposed Corporation Counsel Database Program. Motion made by Mr. Wirth, seconded by Mr. Bley, to approve the program. The majority voting no, the motion was declared lost. Discussion regarding the concept of presenting service pins to County Board members. The discussion will continue at the next committee meeting. Discussion regarding the practice of not making copies of all communications for Board members. No action was needed. Committee appointments/re-appointments were presented as follows: COUNTY COMMUNITY PROGRAMS BOARD
with terms to expire November 20, 2002 VETERANS SERVICE COMMISSION Jerome L. Dries with term to expire December 8, 2002 TRUANCY COMMITTEE
HUMAN SERVICES DEPARTMENT STUDY COMMITTEE to continue for another six months Motion made by Mr. Wirth, seconded by Mr. Cronce, to approve the appointments/re-appointments. Motion carried. Conference attendance reports were reviewed and approved. Discussion regarding Lasata staffing problems. Ralph stated that it is difficult to recruit new employees. He feels that the lack of flexibility regarding wages and benefits is a problem. The Administrative Coordinator recruitment process was reviewed by Robert Beezat. There were 56 applicants. Eleven applications will be reviewed today and six will be selected for interviews. The Chairperson announced that a closed session had been proposed under the provisions of Section 19.85 (1)(c) of the Wisconsin Statutes to review applications of semi-finalist applicants for the Administrative Coordinator position. Motion made by Mr. Wirth, seconded by Mr. Neubauer, that the committee go into closed session for this purpose. The roll was called. All members present voting aye, the motion was declared adopted. Six applicants were selected for an interview on November 12. Meeting declared adjourned __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 117 at 8:00 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Robert Beezat and Clerk Dobberpuhl. Absent: Supervisor Cronce. The Chairperson announced that a closed session had been proposed under the provisions of Section 19.85 (1)(c) of the Wisconsin Statutes to interview semi-finalist applicants for the Administrative Coordinator position. Motion made by Mr. Wirth, seconded by Mrs. Leider, that the committee go into closed session for this purpose. The roll was called. All members present voting aye, the motion was declared adopted. Barbara Blumenfield, Thomas Meaux, Bambridge Peterson, Christopher Chinault, Robert Elliott and Patrick Thompson appeared for an interview. Following completion of the above interviews, all individual ratings were reviewed and two of the individuals were selected for a second interview on Saturday. Meeting declared adjourned. __________________________________ County Clerk HCD:msm
Port Washington, Wisconsin The Administrative Committee met in Room 117 at 8:00 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce, Robert Beezat and Clerk Dobberpuhl. The Chairperson announced that a closed session had been proposed under the provisions of Section 19.85 (1)(c) of the Wisconsin Statutes to interview semi-finalist applicants for the Administrative Coordinator position. Motion made by Mr. Wirth, seconded by Mrs. Leider, that the committee go into closed session for this purpose. The roll was called. All members present voting aye, the motion was declared adopted. Patrick Thompson and Thomas Meaux appeared for a second interview. Further discussion regarding the appointment as the Administrative Coordinator. OPEN SESSION - 12:10 P.M. Kimberly J. McCulloch appeared for an interview to fill the vacant County Board District 20 vacancy. Motion made by Mr. Wirth, seconded by Mr. Cronce, to recommend appointing her to fill the unexpired term of John Clifford. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 117 at 3:00 P.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. The Chairperson announced that a closed session had been proposed under the provisions of Section 19.85 (1)(c) of the Wisconsin Statutes to re-interview semi-finalist applicants for the Administrative Coordinator position. Motion made by Mr. Wirth, seconded by Mr. Cronce, that the committee go into closed session for this purpose. The roll was called. All members present voting aye, the motion was declared adopted. Further discussion regarding the top two applicants. The terms of the proposed agreement submitted by Tom Meaux was reviewed and discussed. OPEN SESSION - 4:33 P.M. Motion made by Mr. Cronce, seconded by Mr. Neubauer, to recommend that Tom Meaux be appointed to the position of Administrative Coordinator, effective January 17, 2000; that it be recommended to the Personnel Committee that the starting salary be $80,000; that the provisions of Section 4.05 (3)(a) be waived, that the provisions of Section 4.06 (5) be invoked and that a proposed two year contract be approved. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm Port Washington, Wisconsin The Administrative Committee met in Room 102 at 8:40 A.M. prior to the County Board session. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. Ordinance No. 99-23 was reviewed and discussed. No action was taken. Ordinance No. 99-24 was reviewed and discussed. Motion made by Mr. Wirth, seconded by Mrs. Leider, to approve the ordinance. Motion carried. Resolution No. 99-62 was reviewed and discussed. Motion made by Mr. Wirth, seconded by Mr. Cronce, to approve the resolution. Motion carried. Committee appointments were reviewed and discussed. Motion made by Mr. Wirth, seconded by Mr. Neubauer, to approve the appointments as presented. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm THE FOLLOWING MINUTES HAVE NOT YET BEEN APPROVED BY THE COMMITTEE TO WHICH THEY PERTAIN. Port Washington, Wisconsin The Administrative Committee met in Room 117 at 8:30 A.M. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce, the Corporation Counsel and Clerk Dobberpuhl. Minutes of the October 26, November 12, November 13, November 15 and December 1 meetings were reviewed. Motion made by Mr. Cronce, seconded by Mrs. Leider, to approve the minutes as mailed. Motion carried. Discussion regarding the problem with the Family Court Commissioner Counseling Services mediation services. Her full- time legal secretary has also functioned as a mediator and charged the County $90 per hour, which amount has not been paid. The Family Court Commissioner requested that the Administrative Committee recommend to the Personnel Committee that her work in two positions be approved. Motion made by Mr. Wirth, seconded by Mr. Cronce, to deny the request because it is contrary to the Code of Ordinances. Motion carried. Discussion regarding the draft contract for the full-time Administrative Coordinator. Several changes were made by the Clerk in consultation with the Corporation Counsel. Tom Meaux was present and suggested some additional changes. Motion made by Mr. Cronce, seconded by Mrs. Leider, to approve the contract as amended. Motion carried. Discussion regarding the approved duties of the Administrative Coordinator and other possible duties. Discussion regarding Ordinance No. 99-26. Motion made by Mr. Neubauer, seconded by Mr. Cronce, to approve the ordinance. Motion carried. Discussion regarding the staffing problems at Lasata. No further action was taken. Discussion regarding the final report of the Organizational Study Committee. The Administrative Coordinator will be asked to review this report and make recommendations regarding the contents of same. Further discussion regarding extension of the employee service pin program to County Board members. No action was taken. Discussion regarding the request of the Corporation Counsel to write-off several accounts that total $1,413.70. Motion made by Mr. Neubauer, seconded by Mr. Wirth, to approve the write-off. Motion carried. Conference/meeting attendance reports were reviewed and approved. Discussion regarding Resolutions No. 99-64, 99-65 and 99-66. Motion made by Mr. Wirth, seconded by Mr. Cronce, to approve all the resolutions. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm THE FOLLOWING MINUTES HAVE NOT YET BEEN APPROVED BY THE COMMITTEE TO WHICH THEY PERTAIN. Port Washington, Wisconsin The Administrative Committee met in Room 102 at 8:25 A.M. prior to the County Board session. Meeting called to order by Chairperson Bley. Present: Supervisors Bley, Neubauer, Wirth, Leider, Cronce and Clerk Dobberpuhl. An Out-of-state conference attendance request submitted by Jeff Schmidt was reviewed and discussed. No action was taken. Two transfer of funds requests were reviewed. Motion made by Mr. Wirth, seconded by Mrs. Leider, to approve the requests. Motion carried. A Family Court Commissioner mediator issue was discussed. The Family Court Commissioner appeared to explain her action. Motion made by Mr. Wirth, seconded by Mrs. Leider, to deny the request to present the claim to the Personnel Committee. Motion carried. Meeting declared adjourned. __________________________________ County Clerk HCD:msm |